EASTERN MEDITERRANEAN
UNIVERSITY
SCIENTIFIC RESEARCH
SUPPORT PRINCIPLES
Eastern Mediterranean University Rector's Office sets out the following
principles upon the Northern Cyprus Education Foundation Board of Trustees
decision and approval.
CHAPTER I
GENERAL PROVISIONS
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Brief Name VYK 14.11.2017 17-18/7-21 EK 8, VYK 08.08.2019 18-19/28-7, VYK 21.01.2020 19-20/16-9, VYK 17.03.2022 21-22/15(b)-2 EK
4, VYK 22.09.2022 21-22/30-7 |
1. |
Hereby principles are referred as
the “Eastern Mediterranean University Scientific Research Support
Principles”. |
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Aim |
2. |
The aim of Eastern Mediterranean
University “Scientific Research Support” principles is to define
the application principles in determining the support to be granted to
academic staff members and postgraduate students to facilitate the
continuation of University’s scientific research studies at the international
level and, at the same time, to contribute to the formation of an effective
and productive structure of academic and administrative services in supporting
scientific research at Eastern Mediterranean University. |
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Scope |
3. |
“Scientific
Research Support Principles” cover the regulations for the application
principles for scientific research projects, attending scientific meetings,
granting permission for research, publication awards, publication citation
award, scientific book publication award, outsourced project support,
publication achievement award, research incentive award and, intellectual
rights and copyright, and supporting any other
scientific research that has been found suitable by the University organs.
These principles also include regulations for the formation of the ‘Research
Advisory Board’, the specification of its duties, responsibilities and
working areas, organisation of the ‘Research Support Office’, its working
areas, and the responsibilities and duties of the staff members working at
the ‘Research Support Office’ |
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Formation and Duties of the
Research Advisory Board |
4. |
(1) |
The
Research Advisory Board operates under the Rector’s Office. |
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(2) |
Formed
by a representative from each faculty and school, the Research Advisory Board
is chaired by the director of the Institute of Graduate Studies and
Research. Members representing
faculties and schools are appointed for a period of 3 (three) years in line
with the recommendations of the deans and directors. Board members who reach
the end of their service period may be reappointed through the same method.
Membership of a Board member not attending three consecutive meetings without
submitting any valid excuse is terminated upon the recommendation of the
Chair of the Research Advisory Board and the approval of the University
Executive Board. A new representative who provides service until the end of
the remaining service period of the previous member is appointed to the Board
following the same method. |
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(3) |
Duties
of the Research Advisory Board are as follows: |
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(A) |
undertaking
the responsibility of carrying out work and determining the priorities in
establishing a structure assuring more effective and beneficial use of the
research resources |
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(B) |
ensuring the regulation and
effective implementation of the working and application principles for
supporting scientific research projects, attending scientific meetings,
permission for research, publication awards, publication citation award,
international joint publication support, outsourced project support,
publication achievement award, research incentive award and, intellectual rights and copyright, and any other
scientific research that has been found suitable by the University organs, |
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(C) |
preparing
the scientific research budget and presenting it to the Rector’s Office, |
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(D) |
ensuring
that the scientific research budget is used for relevant purposes |
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(E) |
providing
consultation for relevant university organs in matters that fall within the
area of scientific research |
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Research Advisory Board: Working
Areas |
5. |
(1) |
Support
for Scientific Research Projects |
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(A) |
At
the beginning of each academic year, specifying the amount of support to be
allocated for projects and presenting it to the Rector’s Office, |
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(B) |
Regarding
scientific research projects to be supported partially or fully by the
University, specifying the scientific project proposals to be presented for
the evaluation of the referees by conducting a pre-evaluation, |
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(C) |
With
the aim of ensuring effective evaluation of project proposals by (a)
referee/s who meet/s the conditions specified in item 12 of these
regulations, selecting (a) suitable referee/s, |
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(D) |
Taking
the recommendations of the referee/s into account and considering the
conditions determined by item 15 of these regulations, specifying project
proposals that have been found suitable to receive support and, if necessary,
ensuring that revisions are made in any part including the budget proposal of
the project. |
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(E) |
With
the aim of ensuring effective evaluation of the development and final reports
of ongoing research projects, selecting (a) referee/s who meet/s the
conditions specified in item 12 of these regulations, |
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(F) |
Ensuring
that the project budget is used in line with its aim, |
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(G) |
Taking
into consideration the referee’s evaluations on the development and final
project reports, and determining the continuation, termination or
finalization of the projects, |
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(H) |
Having
evaluated the applications of the project directors/coordinators regarding
their projects, taking decisions on the duration, budget use, changes in the
team, and any other similar subjects. |
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(2) |
Support
for Publication Awards |
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(A) |
At
the beginning of each academic year, specifying the amount of support to be
allocated for publication awards and presenting it to the Rector’s Office, |
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(B) |
Ensuring
that the application of publication award support is taking place in line
with the principles. |
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(3) |
Support
for Publication Citation Awards |
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(A) |
At
the beginning of each academic year, specifying the amount of support to be
allocated for publication citation awards and presenting it to the Rector’s
Office, |
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(B) |
Ensuring
that the application of publication citation award is taking place in line
with the principles. |
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(4) |
Support
for Scientific Book Publication Award |
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(A) |
At
the beginning of each academic year, specifying the amount of support to be
allocated for scientific book publication award support, and presenting it to
the Rector’s Office, |
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(B) |
Ensuring
that the application of scientific book publication award support is taking
place in line with the principles. |
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(5) |
Support
for Attending Scientific Meetings |
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(A) |
At
the beginning of each academic year, specifying the amount of support to be
allocated for attending scientific meetings and presenting it to the Rector’s
Office |
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(B) |
Evaluating
academic staff members’ and Ph.D. candidates’ applications for financial support
to attend scientific meetings in terms of their suitability for the
conditions specified in item 33 of these regulations |
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(C) |
In
circumstances where the budget is insufficient, in line with item 34 of these
regulations, making a list of priority among those who meet the conditions |
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(D) |
Ensuring
that the application of support for attending scientific meetings is taking
place in line with the principles |
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(6) |
Support
for Permission for Research |
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(A) |
Analysing
and evaluating the applications for permission for research, |
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(B) |
Ensuring
that the support for permission for research is granted in line with the
principles. |
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(7) |
Ensuring
that the Outsourced Project Support is granted in line with the principles. |
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(8) |
Ensuring
that the Faculty or School Publication Achievement Award is granted in line
with the principles. |
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(9) |
Specifying
the principles of Research Incentive Award and ensuring that it is granted in
line with the principles. |
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(10) |
Other
Scientific Activities: Fulfilling any other responsibilities assigned by the
authorized organs of the University. |
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Formation, Operation Areas and
Duties of the Research Support Office |
6. |
(1) |
Formed
by a chair, a vice chair, and responsible staff member/s for office services,
the Research Support Office is an administrative unit operating under the
Institute of Graduate Studies and Research |
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(2) |
The
Research Support Office provides administrative support to the Board and University’s authorized
organs in matters that fall within the scope of the Research Advisory Board
and for the issues below: |
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(A) |
Scientific
Research Projects |
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(a) |
Organizing
seminars and informative meetings giving information about writing project
proposal and project management, |
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(b) |
Providing
necessary help and support for the preparation of projects related with
research programs, |
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(c) |
Following
the announcements related with the national and international research
programs and announcing them to the researchers within the University, |
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(d) |
Following
developments by establishing relationships with supporting institutions |
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(e) |
Regulating,
carrying out and following the procedures related with the evaluation of the
scientific project applications to be carried out with the support of the
University, |
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(f) |
Carrying
out and monitoring the procedures related with the evaluation of the
development and final reports of the scientific research projects to be
carried out with the support of the University, |
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(g) |
Ensuring
the effective operation of the budget related procedures of the scientific
research projects to be carried out with the support of the University. |
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(B) |
Scientific
Meetings |
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(a) |
Regulating,
carrying out and monitoring the procedures related with the evaluation of the
applications for support for attending scientific meetings, |
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(b) |
Ensuring
that the budgetary procedures of attendants who have been granted support are
carried out appropriately |
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(c) |
Ensuring
that the results of the participation in scientific meetings are monitored |
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(C) |
Permission
for Research Ensuring
that applications for permission for research are analysed, finalized and
their results are monitored |
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(D) |
Publication
Awards |
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(a) |
Regulating
and monitoring the procedures applied in the ‘Publication Award’ support
provided for the publications made on behalf of the University |
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(b) |
Regulating
and monitoring the procedures applied in the ‘Publication Citation Award’
support provided for the citations regarding the publications made on behalf
of the University |
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(c) |
Regulating
and monitoring the procedures applied in the ‘Scientific Book Publication’
support provided for the scientific book publications made on behalf of the
University |
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(E) |
Regulating
and monitoring the procedures applied in the Faculty or School Publication
Achievement Award. |
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(F) |
Regulating
and monitoring the procedures applied in Research Incentive Award. |
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(G) |
Documentation
of Scientific work/research |
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(a) |
Ensuring
the formation and update of a database of all scientific work (e.g.,
publications, attending scientific meetings, scientific projects, scientific
meetings organized) taking place throughout the University, |
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(b) |
Preparing
and writing a report on the University’s research activity indicators, |
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(c) |
Preparing
and publishing a bulletin at certain intervals with the aim of announcing the
work and activities related with scientific research taking place within the
University. |
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(H) |
Other
Scientific Activities Fulfilling
any other responsibilities assigned by the authorized organs of the
University. |
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Duties of the Chair of the
Research Advisory Board and Office Chair |
7. |
(1) |
The
chair of the Research Advisory Board also chairs the Research Support Office. |
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(2) |
The
chair undertakes full responsibility of the effective functioning and
operation of the office before the Rector’s Office. |
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(3) |
Duties
of the chair are as follows: |
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(A) |
Chairing
the Research Advisory Board, |
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(B) |
Representing
the Research Support Office, |
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(C) |
Regulating
and organizing the operation of the Research Support Office, |
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(D) |
Preparing
an annual activity report and an annual activity program for the upcoming
year for the Research Support Office and after receiving the recommendations
of the Research Advisory Board, presenting it to the Rector’s Office for
approval. |
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Vice Chair and Duties |
8. |
(1) |
Vice
Chair is the Assistant Director of the Institute of Graduate Studies and
Research. |
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(2) |
Duties
of the Vice Chair are as follows: |
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(A) |
Attending
the meetings of ‘Research Advisory Board’, |
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(B) |
Acting
as a proxy when the Chair is away, |
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(C) |
Coordinating
the implementation of all academic, administrative, financial and all
clerical services of the scientific research projects. |
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(D) |
Providing
academic and administrative coordination for all other services provided by
the Research Support Office, |
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(E) |
Within
the framework of the labour division made by the Chair, fulfilling other
assigned duties. |
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Support Services Officer and
Relevant Duties |
9. |
The
Support Services Officer who is either a member of academic or administrative
staff is appointed by the Rector’s Office upon the recommendation of the.
Upon the recommendation of the Chair and the approval of the Rector’s Office,
the number of officers may be increased in line with the intensity of the
work schedule in the office. Support Services Officer undertakes the
responsibility of carrying out all administrative procedures related with
entire support activities that fall within relevant duties and
responsibilities of the Research Support Office. |
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Scientific Research Budget |
10. |
The
source to be allocated for Publication Awards, Attending Scientific Meetings
and Scientific Research activities is settled as a separate item in the
University budget. Budget for Publication Awards, Attending Scientific
Meetings and Scientific Research is proposed to the Rector’s Office following
its preparation by the Research Advisory Board. If deemed necessary,
transfers among these categories may take place upon the approval of the
Research Advisory Board. |
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CHAPTER II
SCIENTIFIC RESEARCH PROJECTS
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Special Definitions for Research
Projects |
11. |
(1) |
Scientific Research Project – Type
A (SRP-A) These are projects fully funded
from the “Scientific Research Budget” of Eastern Mediterranean University.
Funding for such projects aims at providing support to academic staff members
for initiating research, finalizing ongoing research, contributing to work on
graduate theses and dissertations, ensuring that the University’s research
infrastructure is strengthened and that a culture of research is established
at the University. The maximum amount of funding to be granted for each
project shall be determined by the Research Advisory Board, taking the
“Scientific Research Budget” into consideration. |
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(2) |
Scientific
Research Project –Type B (SRP-B) These are projects funded directly
or indirectly by external sources such as the public sector, the private
sector, international institutions, and by the University. Scientific and
Technological Research Council of Turkey (TÜBÝTAK) and European Union
Projects (ex: Ufuk/Horizon2020) are within the scope. The contribution of the
University for Type B projects shall come into effect when the external
funding has been approved, and the amount shall be determined by the Board, depending
on the nature of the project, taking into consideration the special
conditions imposed by the external funding provider(s) and the “Scientific
Research Budget”. |
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(3) |
Scientific Research Project – Type
C (SRP-C) These are projects fully funded
from the “Scientific Research Budget” of Eastern Mediterranean University.
Such projects are research projects that are carried out by thesis
supervisors with postgraduate students participating with respect to the aim
of contributing the research culture within the faculties/institutions or
schools operating under Eastern Mediterranean University. The minimum and
maximum amount of funding, and the number of projects to be supported shall
be determined by the Research Advisory Board, taking the “Scientific Research
Budget” into consideration. Application Principles for Type C (SRP-C)
Scientific Research Project are specified in addition to the Scientific
Research Support Principles. |
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(4) |
Project
Coordinator/Director The term refers to the person who
assumes responsibility for the scientific, administrative, financial and
legal aspects of the project. |
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(5) |
Researcher The term refers to any person
working on the project, in addition to the project coordinator/director. If
deemed necessary, the number of researchers in a project can be increased.
The researcher shares responsibility with the project coordinator/director in
the execution of the project. Researchers from other universities, research
organizations or from the institutions providing funding may be appointed as
members of the project team. |
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(6) |
Referee The term refers to an
expert/scientist in the relevant field who is to be consulted by the Research
Advisory Board in the evaluation of project proposals, progress and final
reports. |
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Conditions for Becoming a Referee |
12. |
Following
conditions are sought in becoming a referee: |
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(1) |
Holding
a Ph.D. (minimum) or any other equivalent academic degree, |
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(2) |
Research
experience in the field of expertise. |
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Responsibilities
of the Referees |
13. |
(1) |
Conducting an objective evaluation of the projects
within the framework of scientific rules and criteria, without taking
personal/institutional relations and comments into consideration. |
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(2) |
Demonstrating an awareness of and adhering to the confidentiality principle by
maintaining the confidentiality of any kind of information related with the
project proposal and correspondence or meeting taking place between the
referees and the Research Support Office, |
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(3) |
Not disclosing information about the content of
the project proposal to the third parties and preventing the possibility of
others using the information in it. |
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(4) |
Not using the content of the project proposal for
personal purposes; when the evaluation is over, making sure that all the
information in the electronic environment, written documents, notes,
evaluations, drafts and written comments are disposed. |
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(5) |
Not disclosing any information regarding the
evaluation of the project proposal to project coordinator/director or any
other team members, |
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(6) |
In the evaluation of the project proposals,
providing justifications for positive and negative views and putting them
into writing with the purpose of informing project directors/coordinators, |
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(7) |
If there is a situation in the research proposal
involving the violation of scientific ethical rules and principles, informing
the Research Support Office with a written notice. |
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Referee Payments |
14. |
The
payment to be made in return for every referee report regarding each
evaluated project is determined by the Research Advisory Board at the
beginning of every academic year and is presented to the Rector’s Office for
approval. |
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Principles to be Applied in the
Selection of Scientific Research Projects |
15. |
(1) |
Requests for support can be made
in any field where the University has expert staff. The basic principle is
that the proposed scientific research project aims to contribute to science,
and/or to the technological, economic, social, and/or cultural development of
the country. |
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(2) |
Application-oriented and
interdisciplinary projects, projects collaboratively proposed by researchers
from different fields, and research projects relating to graduate theses and
dissertations; projects proposed by researchers whose original research in
the relevant field has previously been published in an international journal;
and project directors who have published an article in an international
journal and/or presented a paper in an international conference on previously
completed research are given priority. |
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Suitability and Limitations for
Scientific Research Project Support Applications |
16. |
(1) |
All full-time members of Eastern
Mediterranean University academic staff may apply for support for Type A
projects. For Type B, the application requirements of the external funding provider
are valid. |
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(2) |
A project director/coordinator may
not apply to manage another project in the same field before having completed
the ongoing scientific research project with the exception of SRP-C type
projects. |
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(3) |
Project directors/coordinators and
researchers whose previously conducted project using the University’s
“Scientific Research Budget” has been deemed flawed may not propose new
projects or undertake duties as researchers for a period of 1 year. |
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(4) |
Type A scientific research projects
have a maximum duration of 18 months which can be extended for two periods of
six months upon the approval of the Research Advisory Board. The maximum duration for Type B scientific
research projects is determined by the institution(s) working collaboratively
for the execution of the project. |
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(5) |
In the distribution of expenditure
items in Type A scientific research projects, care is to be taken that
traveling expenses and the purchase of services do not exceed 30% of the
total budget for the project. The distribution of funding among expenditure
items in Type B projects is to be made in accordance with the budget
distribution principles of the external funding provider(s). |
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(6) |
The term Scientific Research
Project does not include book writing, book editorship, course material
preparation and any other similar work. |
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Procedure for Applying Scientific
Research Projects |
17. |
(1) |
Academic staff members wishing to
benefit from support for a scientific research project complying with one of
the definitions above have to fill in the relevant application form available
at Research Advisory Board website and attach the required documents as
appendices. Applications need to be submitted to the Research Support Office. |
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(2) |
Applications for Type A scientific
research projects are submitted in October every year. |
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(3) |
Applications for scientific
research projects are submitted by completing the application form, the required
appendices, and if deemed necessary, with the “Scientific Research and Publication
Ethics” report, and the external funding provider’s forms and appendices |
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(4) |
Application Form for Scientific
Research and relevant attachments are evaluated by the Research Support
Office in terms of their suitability and limitations specified in Item
16. Those who have been found
suitable are presented to the Research Advisory Board for evaluation.
Applications made with incomplete documents or insufficient information or
not complying with the specified format/method are returned back to the applicant
for the completion of the missing documents/corrections. However, the
application deadline is not extended for such applicants. |
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Evaluations of the Scientific
Research Projects |
18. |
(1) |
The Research Advisory Board
conducts a pre-evaluation of the research project proposals taking the
principles and budget use/ distribution into consideration. The Research
Support Office sends project proposals which have been found suitable for the
evaluation of the external referees, appointed from outside the University,
in the areas specified by the Research Advisory Board. If deemed necessary, during the evaluation
of the project proposal, views of the experts, either within or outside the
University, may be obtained. During their evaluation, referees use an evaluation
form related with the type of the project.
The
Research Advisory Board may also consult the Chair of the Department/Center
or Faculty Dean/School Director. |
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(2) |
The referees evaluate the proposed
research project applications within the framework outlined below: |
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(A) |
originality (scientific /
intellectual / technological / professional competence), |
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(B) |
feasibility (in terms of the team,
equipment and method), |
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(C) |
effect |
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(3) |
Referees also provide comments and
suggestions on the appropriateness of the project duration and budget and
relevant justifications. |
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(4) |
Referees conduct their evaluation
on a form developed by TÜBÝTAK based on a system entitled “Phrase Anchored
Rating Scale” and submit the form to the Research Advisory Board via the
Research Support Office. |
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(5) |
The project budget may be
readjusted upon the recommendation of the referees. |
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(6) |
The Research Advisory Board
evaluates project proposals taking into account the information and
recommendations provided by the referees, and determines the order of
priority and the amount of funding to be allocated for each project. |
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(7) |
Project proposals not receiving
support due to inadequate resources may be resubmitted by the project
director/s for re-evaluation during the subsequent years. |
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(8) |
Projects that successfully pass
the evaluation of the Research Advisory Board are presented to the Rector’s
Office for approval within ten (10) working days following the favorable
decision of the Research Advisory Board. The approval process is completed
within one month, the latest, and a Project Contract between the project
director and the Rector’s Office stipulating the details of the execution of
the project is signed. Should the
project director not sign this contract, the related project is cancelled.
The Research Advisory Board then decides to support any other project or
projects instead, based on the order of priority, as stipulated in Article
18(6). |
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Method of Using Scientific
Research Project Financial Support |
19. |
(1) |
Once the project contract has been
signed and approved, the amount of funding valid for the current fiscal year
is deposited by the Eastern Mediterranean University Financial Affairs Unit
in an account opened in the name of the project director/coordinator with the
project numbers |
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(2) |
The project allowance is to be
used for traveling and for the purchase of services, consumer goods and
supplies, registered moveable property, and office equipment, and for other
expenditures necessitated by the project. All expenditures are made in line
with the methods specified in the Support Use Guide. |
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(3) |
The project director/coordinator
fills in relevant forms, prepares all the required documentation, and applies
to the Research Support Office to request permission to use the project
allowance |
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(4) |
The originals of detailed invoices
and receipts for all expenditures have to be submitted to the Financial
Affairs Directorate during or at the end of the research period. All accounts
have to be finalized at the end of the project period, by December 31st of
the relevant fiscal year. If the accounts are not finalized by the deadline
above, the amount of funds expended is recorded as the project
director’s/coordinator’s debt to the University. |
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(5) |
During the project period,
moveable property and books purchased within the scope of the project are
registered to the University’s Purchasing Unit and University Library,
respectively. |
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(6) |
In Type A research projects, the
University does not pay its own academic staff members any additional
remuneration as staff expenditure or project efficiency payment. |
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(7) |
The continuation of financial
support for portions of the project in excess of a year depends on the
Board’s approval. The allowance is cut if the progress report of the project
has not been submitted on time and/or the project evaluation result is
negative. The project director/coordinator whose funding has been cut has to
hand over all registered moveable property purchased using the project
allowance to the department where s/he works, and all books to the University
Library, within 10 (ten) working days. |
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(8) |
The approved allowance has to be
expended during the approved project duration. The amount of allowance not
expended during this period is transferred to the University’s “Scientific
Research Budget”. |
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Execution and Monitoring of
Scientific Research Projects |
20. |
(1) |
The project director/coordinator
of an approved Type A project submits a progress report corresponding with
the specified format to the Research Advisory Board every six months,
containing information regarding the execution of the project over the
preceding period. Progress reports for Type A and Type B research projects
are evaluated using the relevant forms by the referees and submitted to the
Research Advisory Board. Project directors/coordinators are then informed
about the referee reports. Progress and final reports submitted to and
approved by the external funding provider(s) in Type B research projects and
written information regarding the University’s net income gained through the
project need to be presented to the Rector’s Office. Information regarding ongoing Type B
projects in the University is sent to the Research Advisory Board by the
Rector’s Office with the purpose of entering relevant data into the research
indicators database. |
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(2) |
The Research Advisory Board
notifies the head of department/center and the dean/school director of the
project director/coordinator, in writing, of the outcome of the evaluation. |
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|
(3) |
In Type A research project, if the
project director/coordinator leaves the University or is required to work
outside the University for a long period of time, a new project
director/coordinator may be appointed by the Research Advisory Board, based
on the recommendation of the head of the department/center and dean/school
director or the project duration can be frozen. |
|||
|
(4) |
Leave to travel domestically
and/or abroad within the scope of an approved project for the project
director/coordinator or researcher(s) is subject to the recommendation of the
relevant dean/director and the approval of the Rector’s Office. |
|||
|
Duration and Finalization of the
Projects |
21. |
(1) |
The maximum duration of Type A
projects is 18 months. However, if deemed necessary, it may be extended for
two periods of six months. |
|
|
(2) |
In publications resulting from
project support, the received support needs to be mentioned by giving the
project number. In publications,
papers or theses resulting from research projects supported with funds from
the “Scientific Research Budget”, it has to be acknowledged that financial
support was granted from the “Eastern Mediterranean University Scientific
Research Budget” and/or by the external funding provider(s) by mentioning the
Scientific Research Project (SRP) code number. A copy of the related work
needs to be submitted to the Office. |
|||
|
(3) |
For cases where an invention
emerges as a result of the execution of the project, the status of
intellectual proprietary and other related rights concerning the research
work is stipulated in the project contract in accordance with the principles
governing the support to be provided by the University. |
|||
|
(4) |
Following the date of the project
completion, a final report containing the project research findings is
prepared according to the specified format. The final report is submitted to
the Research Advisory Board via the Research Support Office. Presentations,
articles and other similar documents prepared within the framework of the
project are either attached to the final report or a copy is sent to the
Research Office Directorate following its publication. |
|||
|
(5) |
The project director/coordinator
hands over all registered moveable property purchased using the project
allowance to University’s Purchasing Unit and all books to the University
Library, within 10 (ten) working days following the completion date of the
project. |
|||
CHAPTER
III
INTELLECTUAL AND ARTISTIC WORK
|
Suitability and Limitations of
Support for Intellectual and Artistic Rights Work |
22. |
(1) |
All academic staff members and
students of EMU can apply for this support within the framework of the
definitions made by Turkish Patent Institute of the Republic of Turkey. |
|
(2) |
Applications for products such as
discovery, patent, beneficial model, industrial design, trademark and
software that will make financial and/or indirect contributions to the
University and that have been produced within the framework of Scientific
Research Type A and/or by using University’s facilities will have to be made
primarily to Eastern Mediterranean University. All rights and
responsibilities concerning works of intellect and art such as printed
publication, literature, sculpture, painting/picture, photograph, work of
music, film, dance, show, graphic, and multi-mediated and numerical artistic
design are left to the person or people that has/have produced the work.
Private agreements made with Eastern Mediterranean University Printing
Office, EMU TV, Radio Eastern Mediterranean or other units or organizations
linked with Eastern Mediterranean University do not fall within the scope of
this item. During the presentation of the products of work that emerged with
the institutional support of Eastern Mediterranean University, the
University’s contributions need to be mentioned. |
||
|
Application Procedures for Support
for Intellectual and Artistic Work Rights |
23. |
To benefit from this award and for
the protection of work which fulfils the conditions specified in these
application principles, staff members should fill in the related application
form and attachments available on the web page of Research Advisory Board and
submit it to the Research Support Office via relevant Department Head and
Dean’s/Director’s office. |
|
|
Evaluation of the Applications for
Support for Intellectual and Artistic Rights |
24. |
In the evaluation of the
discovery, design or software, special consideration is put on its
scientific-technical value and also the financial or other indirect
contributions that it will make to University. The following two cases may
emerge as a result of evaluation. |
|
|
(1) |
If it has been found out that the
intellectual work is not going to bring any considerable income to the
University, the application is rejected, handing over the owner the right to
apply individually. |
||
|
(2) |
If it has been found out that the
discovery, design or software is going to provide an important income to the
University, concerned department applies for patent, beneficial model,
protection for industrial design or copyright. If this application is
accepted by the related institution and if there is an income as a result of
sale or license agreement, a specific percentage (not less than 50%) from the
net income is paid to the owner in accordance with an agreement to be settled
between the owner and the University. If there is more than one owner, the
agreed amount is divided into the number of owners equally. |
||
CHAPTER
IV
PERMISSION FOR RESEARCH
|
Permission for Research |
25. |
In addition to their annual leave
of absence, academic staff members may also submit an application for a
paid-leave of absence to continue their research in other institutions or
foundations. Support for research leave is granted in accordance with provisions
of the Regulation for Scholarships for
Academic Staff and Attending Academic and Scientific Activities Abroad which
is under article 25 of the By-law for Staffing and Employment of the Academic
Personnel. Regarding the applications for leave of absence to conduct
research outside the University, the Research Advisory Board fulfills the
duties of the Scholarship Committee defined in Article 8 of the Regulation
for Scholarships for Academic Staff and
Attending Academic and Scientific Activities Abroad. |
|
|
Conditions for Research Leave |
26. |
(1) |
Maximum duration of the ‘Summer
Research Leave of Absence’ is 5 weeks and for ‘Fall-Spring Semester Break
Leave of Absence’, the duration is 2 weeks. |
|
(2) |
The research leave must be used
between the last day of the Final Exams of the previous semester and the
beginning date of the registration period of the following semester. |
||
|
(3) |
Requests to extend the Research
Leave Application with annual leave of absence that exceeds the
above-mentioned durations and periods, should be made to the Rector’s Office. |
||
|
(4) |
Applications regarding the
extension of the duration of the Research Leave by merging it with other
long-term applications can be approved by the Rector’s Office in line with
the favorable views of relevant Department Head, Dean’s/Director’s Office and
the Research Advisory Board. |
||
|
(5) |
Detailed information in relation
to the proposed research (research topic; the name of collaborating person(s)
or team(s), if available; work calendar; expected outcome of the study, etc.)
must be provided in the ‘Research Leave Application Form’. |
||
|
(6) |
Information on the institution at
which the research will be conducted (the institution’s web page information
or any other similar information) must be indicated and an invitation letter
from the administration of the institution where the research is to be
conducted must be attached to the ‘Research Leave Application Form’. |
||
|
Application Procedure for Research
Leave of Absence |
27. |
Applications for ‘Summer Research
Leave of Absence’ must be submitted by the first working day of May at the
latest and applications for the Fall-Spring semester break leave of absence
must be submitted by the first working day of December at the latest to the
relevant Department Chair or Director by filling in the relevant “Research
Leave Application Form”. |
|
|
Approval of Leave of Absence |
28. |
The Department Chair and
Dean/Director evaluate the applications from an academic and administrative
point of view within 7 working days and submit it to the Research Support
Office with its relevant attachments. Taking into consideration the
recommendations of the department chair and dean/director, the Research
Advisory Board evaluates the application within two weeks and submits it to
the Rector’s Office for approval. |
|
|
Liability |
29. |
Those
staff members who have been granted research leave of absence must, within
four weeks of their return, submit a report to the Research Support Office
through the Department Chair and Dean (or Director) explaining their progress
and accomplishments during their leave period. Additionally, those granted
research leave of absence must organize a seminar within their
department/faculty during the consecutive semester following the leave of
absence. |
|
|
Re-application for Leave of Absence
for Research Purposes |
30. |
Academic staff members who have
previously been granted research leave of absence and who, at the same time,
have fulfilled all relevant conditions specified in these principles may
re-apply for research leave of absence during the following semesters. Those
academic staff members who have not fulfilled these conditions are not
granted any further leave of absence for research purposes. |
|
CHAPTER
V
SUPPORT FOR ATTENDING SCIENTIFIC MEETINGS
|
Definition |
31. |
Support
for attending Scientific Meetings is granted in accordance with the
provisions of the Regulation for Scholarships
for Academic Staff and Attending Academic and Scientific Activities Abroad
which is under article 25 of the By-law for Staffing and Employment of the
Academic Personnel. The Research Advisory Board undertakes the duty of the
Scholarship Committee defined in Article 8 of the By-law for Scholarships for
Academic Staff and Attending Academic and Scientific Activities Abroad in the
evaluation of applications made with the purpose of attending a scientific
meeting by presenting a paper. |
||||||||||||||||||||||||||||||||||||||
|
Specific Definitions for Support
for Attending Scientific Meetings |
32. |
(1) |
Region A: International scientific
meetings in America, Australia, Far East etc. |
|||||||||||||||||||||||||||||||||||||
|
(2) |
Region B: International scientific
meetings in countries in Europe and the Middle East. |
|||||||||||||||||||||||||||||||||||||||
|
(3) |
Region C: Scientific meetings in Cyprus
and Turkey. |
|||||||||||||||||||||||||||||||||||||||
|
Suitability of and Limitations for
Applying for Support for Attending Scientific Meetings |
33. |
(1) |
Academic staff members of EMU or
research assistants and Ph.D. students can apply for financial support to
attend scientific meetings. |
|||||||||||||||||||||||||||||||||||||
|
(2) |
Those academic staff members who
wish to benefit from support for attending scientific meetings must present
their research findings at international or national scientific meetings in
the form of oral presentation, poster or performance or produce some tangible
work at a workshop. |
|||||||||||||||||||||||||||||||||||||||
|
(3) |
The scientific meeting that the
applicant wishes to attend must be an event with national or international referees
and, at the same time, be recognized by the Faculty/School as a significant
event in the area. |
|||||||||||||||||||||||||||||||||||||||
|
(4) |
For support applications of
research assistants and Ph.D. students, views and opinions of thesis
supervisors regarding the importance and suitability of the conference should
be gathered. |
|||||||||||||||||||||||||||||||||||||||
|
(5) |
The researcher is required to
refer to EMU as an institutional contact address in paper presentations and
their relevant publications in the form of an abstract or full article or in
any presented performance. |
|||||||||||||||||||||||||||||||||||||||
|
(6) |
Academic staff members and Ph.D.
candidates may attend a scientific meeting or workshop with a joint
presentation. However, for every presentation, financial support is granted
to only one (1) academic staff member or Ph.D. candidate to attend the
scientific meeting. |
|||||||||||||||||||||||||||||||||||||||
|
(7) |
Academic staff members who have
started to work in EMU within the current year and who have not yet published
work with EMU as their institutional address, however who have published work
with a different institutional address within the last 5 years, may apply for
Attending Scientific Meetings Support. |
|||||||||||||||||||||||||||||||||||||||
|
(8) |
First time applications of
academic staff members who have not published any papers within the last 5
years with EMU as their institutional address, are accepted however their
further applications for Support for Attending Scientific Meetings are taken
into evaluation on the condition of publishing work with EMU as their
institutional address. |
|||||||||||||||||||||||||||||||||||||||
|
(9) |
In the applications of doctoral
students, those who have not benefited from this support before and those who
have passed the qualifying exam are given priority. If the budget allows,
support can be given to doctoral students and post-graduate student research
assistants who have not passed the proficiency exam. |
|||||||||||||||||||||||||||||||||||||||
|
(10) |
Part-time academic staff applying
for support must have served at EMU for at least four consecutive academic
semesters. |
|||||||||||||||||||||||||||||||||||||||
|
(11) |
The scientific event or meeting to
be applied for a support should comply with the criteria listed below: |
|||||||||||||||||||||||||||||||||||||||
|
(A) |
The scientific event/meeting shall
be organized in a regular fashion and once in a year at most, |
|||||||||||||||||||||||||||||||||||||||
|
(B) |
The scientific event/meeting shall
be organized by universities or, academic, public or private institutions, |
|||||||||||||||||||||||||||||||||||||||
|
(C) |
The Organising Committee and
scientific or program committees of the conference shall be clearly indicated
on the webpage of the scientific event/meeting, if any. In case of the
scientific event/meeting not having a webpage, the relevant information shall
be presented in addition to the application form, |
|||||||||||||||||||||||||||||||||||||||
|
(D) |
Information on the calendar of the
conference, call for presentations, deadline for abstracts, referee
evaluation and similar information, is expected to be available on the
webpage of the scientific event/meeting or shall be formally announced in the
event of having no webpage for the event, |
|||||||||||||||||||||||||||||||||||||||
|
(E) |
Providing an institutional postal
address or an e-mail address for the notices and announcements of the
scientific event/meeting. |
|||||||||||||||||||||||||||||||||||||||
|
(12) |
In the event of the occurrence of
epidemic diseases, natural disasters and/or similar extraordinary situations
preventing physical participation in scientific meetings, support for
participation in online scientific meetings can be provided upon the
recommendation of the Research Advisory Board and the approval of the Rector’s
Office. In addition to the existing other criteria, the following criteria
apply for online meetings as such: |
|||||||||||||||||||||||||||||||||||||||
|
(A) |
Each member of the academic staff
or doctoral candidate can benefit from online meeting support once a year
only. |
|||||||||||||||||||||||||||||||||||||||
|
(B) |
Support is provided for the
registration fee and / or other items related to the online meeting. The amount of the said support can be up to
70% of the support determined for region C. |
|||||||||||||||||||||||||||||||||||||||
|
Principles for Support for
Attending Scientific Meetings |
34. |
(1) |
60% of the budget allocated for
this support is used for lecturers, 20% for senior instructors and
instructors and 20% for doctoral degree candidates (Ph.D. students who have
successfully passed the qualifying exam) and research assistants. 25% of each
item of the allocated budget is primarily used for candidates who have not
benefited from the Support for Participation in Scientific Meetings in the
last three years, if any. If deemed necessary, the amount allocated for a
specific group may be transferred for the use of another group if it has not
been used during the specified period. |
|||||||||||||||||||||||||||||||||||||
|
VYK 22.09.2022 21-22/30-7 |
(2) |
Lecturers, senior
instructors/instructors, doctoral degree candidates, doctoral students who
have not passed the qualifying exam and research assistants are evaluated
within their own category. In this evaluation, the last five years' scoring
is taken into account for publication-related activities (national or
international articles, publications and books produced from graduate theses
excluding conference papers) that are included in the academic evaluation
criteria of the EMU Academic Evaluation Commission of the applicant's related
field. In this scoring, the main author condition and special conditions are
not taken into account. In publications with one author, the author gets full
points, in publications with multiple authors, the score is divided equally
among the authors. |
||||||||||||||||||||||||||||||||||||||
|
Application Procedures for Support
for Attending Scientific Meetings |
35. |
Those wishing to benefit from this
type of support should fill in the “Financial Support Request Form for
Academic Scientific Meetings, scoring table and relevant attachments and,
apply to the Faculty Dean’s Office or School Directorate following the
approval of the relevant Department Head and Dean/Director. Department Head
or Dean/Director presents the application to the approval of the Research
Advisory Board representative of the Faculty/School before the application is
submitted to the Research Support Office. Of the applications checked by the
Research Advisory Board representative, the complete ones are sent back to
the Dean's Office or the Directorate before the deadline for approval and
forwarding to the Research Support Office. |
||||||||||||||||||||||||||||||||||||||
|
Application Documents for Support
for Attending Scientific Meetings |
36. |
Documents that need to be
submitted with the application form are as follows: |
||||||||||||||||||||||||||||||||||||||
|
(1) |
Documents confirming date,
location and details of the conference. |
|||||||||||||||||||||||||||||||||||||||
|
(2) |
Brief explanation of significance
of attendance for the applicant’s professional development. |
|||||||||||||||||||||||||||||||||||||||
|
(3) |
Itemized budget, along with brief
explanation. |
|||||||||||||||||||||||||||||||||||||||
|
(4) |
Abstract of the presentation. |
|||||||||||||||||||||||||||||||||||||||
|
(5) |
Acceptance letter (if available).
Acceptance letter is not a must for application. However, it is a must for
receiving payment. |
|||||||||||||||||||||||||||||||||||||||
|
(6) |
Necessary documents stated in
Article 33(11) of present principles. |
|||||||||||||||||||||||||||||||||||||||
|
Application Dates for Support for
Attending Scientific Meetings |
37. |
Five (5) dates of application and
support methods have been set for each academic year. The applicant fills in
the “Financial Support Request Form for Academic Scientific Meetings’ and
applies to the relevant Department Head’s office. Applications must be made
for scientific meetings that are to take place after the date of announcement
of Board meeting decision of the current year. Support applications for
scientific meetings organized to take place after January of the following
year, are evaluated within the first application and support term of the
following year. The Department Head
informs the Research Advisory Board representative of the Faculty/School and
evaluates the application from an academic
and administrative point of view,
adds his/her own opinion about the scientific meeting under consideration and
submits his evaluation to the relevant dean/director. The application is
evaluated once again by the relevant dean/director academically and in terms
of the faculty’s/school’s general working principles and administrative
application principles. Following the evaluation, the application is
forwarded to the Research Support Office and the evaluation process is
carried out in accordance with the calendar below (If deemed necessary, the
Research Advisory Board can meet up on a different date to discuss the
conference evaluations):
|
||||||||||||||||||||||||||||||||||||||
|
Evaluation of the Applications for
Support for Attending Scientific Meetings |
38. |
(1) |
After carrying out a
pre-evaluation of the applications, the Research Support Office presents them
to the Research Advisory Board who conducts the relevant evaluation.
Applications which are found to be suitable for support are sent to the
Rector’s Office for approval in line with the dates specified for the
Notification of the Board (the latest). |
|||||||||||||||||||||||||||||||||||||
|
(2) |
In the event of failing to provide
necessary information and documents indicating the importance of the
scientific meeting that the applicants wish to attend, and as well as
information and documents specified in Article 35 of the principles herein,
extra time is granted to the applicant by the Research Advisory Board in
order to complete and submit such documents. If the applicant fails to submit
such documents or to present information or document(s) indicating the
importance of the scientific meeting, the application shall be rejected by
the Research Advisory Board with the reason of formal defect. |
|||||||||||||||||||||||||||||||||||||||
|
(3) |
It is the applicant’s
responsibility to complete all the application procedures with respect to the
application calendar stated above. The Research Advisory Board rejects all
applications that are not complying with the calendar with relevant
justifications. |
|||||||||||||||||||||||||||||||||||||||
|
Amount of Support for Attending
Scientific Meetings |
39. |
The maximum amount of financial
support to be allocated for attending scientific meetings in A, B, and C
regions are specified by the Research Advisory Board and proposed to the
Rector’s Office at the beginning of each academic year. Support to be paid to
an applicant for attending a scientific meeting within a fiscal year cannot
exceed the financial support specified for attending scientific meetings in
region A. |
||||||||||||||||||||||||||||||||||||||
|
Method of Using Financial Support
Granted for Attending Scientific Meetings |
40. |
(1) |
Financial support granted for
attending scientific meetings cannot be used for any other travel
purposes/expenses apart from the one approved. |
|||||||||||||||||||||||||||||||||||||
|
(2) |
Financial support granted for
attending scientific meetings may be used for conference registration fee,
and travel and daily expenses. |
|||||||||||||||||||||||||||||||||||||||
|
(3) |
The amount of daily allowance
corresponds with the one applied by the University. |
|||||||||||||||||||||||||||||||||||||||
|
(4) |
Receiving financial support for
attending scientific meetings is subject to the acceptance of a
presentation/workshop. |
|||||||||||||||||||||||||||||||||||||||
|
(5) |
No payments are issued for the
expenses of those who have been granted financial support but have failed to
attend the scientific meeting. In such situations, if the University provided
financial support for specific expenses such as the registration fee before
the scientific meeting takes place, the amount has to be paid back to the
University. If there is a compelling
situation beyond power preventing the applicant from attending the meeting,
the applicant may apply to the Research Support Office for an evaluation of
his/her situation by the Research Advisory Board. |
|||||||||||||||||||||||||||||||||||||||
|
Post Scientific Meeting Procedures
to be Followed |
41. |
A staff member who has been
granted financial support for attending a scientific meeting undertakes the
responsibility of submitting a certificate/document of attendance as well as
a report summarizing the significance and benefits of attending the meeting
in terms of professional and institutional relations to the Research Support
Office via Department Chair or Dean/Director within one month upon his/her return.
Additionally, the staff member is responsible for organizing a seminar on the
same topic at his/her own department.
Further applications of staff members who do not fulfil this
requirement are not taken into consideration. |
||||||||||||||||||||||||||||||||||||||
CHAPTER VI
PUBLICATION AWARD
|
Suitability of and Limitations for
Publication Award Applications VYK 22.09.2022 21-22/30-7 |
42. |
(1) |
Support for publication award is
granted for articles that have their latest versions published in journals
covered by Web of Science Core Collection Social Sciences Citation Index
(SSCI), Science Citation Index Expanded (SCI-Expanded), Arts & Humanities
Citation Index (AHCI) and Emerging Sources Citation Index (ESCI) indexes that
are listed by Scopus. Publications applying for the award should be listed as
article or review in Web of Science Core Collection data base and, as article
in Scopus data base. Articles
presented in scientific meetings and written documents such as letters to the
editor, corrections, comments or reply papers, book or article reviews do not
fall into this category. The award is
granted to full or part-time academic staff members of Eastern Mediterranean
University, retired staff of EMU and the EMU students on the condition that
they state their institutional relationship with EMU. |
||||||||
|
(2) |
In order to be eligible to receive
support for publication award, Eastern Mediterranean University’s name needs
to be specified as the applying author’s institution in the published work. A
letter of acceptance notifying the publication or future publication of the
author’s work is not sufficient to apply for publication support. In order to
be eligible to apply for publication award, the concerned publication must be
visible in the applied list of publication (Web of Science or Scopus). Students with graduation status can apply
for publication award with a document certifying their acceptance before
their publications in SCI-Expanded, SSCI and AHCI appear in Web of Science
list. |
||||||||||
|
Application Procedure for Support
for Publication Award |
43. |
In order to be eligible to apply
for publication award, the concerned publication should already be published
during the current or previous year. To benefit from this award, staff
members whose publications meet the requirements specified in these application
principles should fill in the related form and attachments available at
Research Advisory Board’s website and submit it to the Research Support
Office. |
|||||||||
|
Evaluation of Applications for
Support for Publication Award |
44. |
(1) |
The Research Support Office evaluates
the applications within seven (7) working days with respect to categories of
Journal Citation Report (JCR) and Scopus, and submits recommendations to the
Rector’s Office. |
||||||||
|
(2) |
The highest category is taken into
consideration for publications in journals with multiple categories. |
||||||||||
|
(3) |
Journals with unidentified
category are put into evaluation in the last category. However, the former
category of the journal is taken into account if it is documented by the
applicant that the journal category has not been identified due to the name
change. |
||||||||||
|
The Amount of Support for
Publication Award |
45. |
(1) |
The amount of support for
publications in journals as the Web of Science and Scopus reviews, is
specified at the beginning of each academic year and is submitted to the
Rector’s Office for approval. The amount of the award for the publications in
ESCI category are equivalent with the Scopus publication award. |
||||||||
|
(2) |
The award amounts of the
publications in the journals scanned by Web of Science are determined with
respect to the latest Quartile classification of the Journal Citation Report
and, the award amounts of the publications in the Scopus database are
determined with respect to the current Cite Score Percentile by using the
coefficient in the table below.
|
||||||||||
|
VYK 22.09.2022 21-22/30-7 |
(3) |
In the case that the address of
the institution to which at least one of the authors is affiliated in the
SSCI, SCO-Expanded and AHCI indexed publication of the academic staff
evaluated for the award is stated as abroad, the amount of the publication
award is calculated by multiplying the coefficient of 1.1. Institutions
located in Turkey are not considered within the scope of abroad. |
|||||||||
|
|
(4) |
The award amount is calculated by
multiplying the 1.25 coefficient instead of the 1.1 coefficient stated in the
article 45(3) for the publications of the academic staff with the researchers
at the universities that are in the top 400 of the Times Higher Education
(THE) World Universities Ranking in the relevant year. |
|||||||||
|
|
(5) |
If the publication has more than
one author, the prize is divided equally among the authors. In case the
beneficiary has multiple addresses, the amount of support is divided by the
total number of higher education institutions of the beneficiary. |
|||||||||
|
The Use of Support for Publication
Award |
46. |
(1) |
The award is paid to the owner in
cash. |
||||||||
|
(2) |
The support is paid to graduates
of EMU, who have formerly applied for the award while they are still in
student status, following the appearance of the publication in Web of Science
list. In order the applications to be taken into consideration, the graduates
are required to inform the Research Support Office within the first 3 months
following the appearance of the publication. |
||||||||||
|
(3) |
Publication awards that cannot be
financed because due to budgetary shortages are given priority in the
following academic year. |
||||||||||
CHAPTER
VII
PUBLICATION CITATION AWARD
|
Suitability of and Limitations for
Publication Citation Award Applications |
47. |
(1) |
Publication Citation Award is
granted to full-time and part-time academic staff members of Eastern
Mediterranean University who have received ten (10) or more citations of
their work in journals; AHCI, SSCI, SCI and SCI-Expanded with respect to Web
of Science database with EMU being the institutional address, within the
current academic year. |
|
(2) |
In the evaluation of the citation
award for scientific publications, publications from which five (5) and more
citations have been made within the relevant year are taken into account.
Authors’ own citations from their own work and other citations excluding
those from Web of Science shall not be evaluated. |
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|
VYK 22.09.2022 21-22/30-7 |
(3) |
Concerning the publication
citation awards, citations made from publications listed as early access in
the relevant year are also taken into account. |
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|
VYK 22.09.2022 21-22/30-7 |
(4) |
For publications with more than
one author, citations are divided equally between the authors. |
|
|
VYK 22.09.2022 21-22/30-7 |
(5) |
Applicants must be working in
Eastern Mediterranean University during the time of application for the
award. |
|
|
Application Procedure for Support
for Publication Citation Award |
48. |
Applications are invited once a
year in April for citations received within the previous year. Academic staff
members wishing to benefit from the Publication Citation Award have to fill
in the relevant application form and appendices for citations providing the
conditions. Applications need to be submitted to the Research Support Office. |
|
|
Evaluation of Applications for
Support for Publication Citation Award |
49. |
The Research Advisory Board
evaluates the applications within May and submits them to the Rector’s Office
for approval. |
|
|
The Amount of Support for
Publication Citation Award |
50. |
At
the beginning of each academic year, the amount of support to be allocated
for Publication Citation Awards is specified by Research Advisory Board and
presented to the Rector’s Office for approval. The support is only granted to
Eastern Mediterranean University staff. Awards
that cannot be financed due to budgetary shortages are given priority in the
following academic year. |
|
|
The Use of Support for Publication
Citation Award |
51. |
The award is paid to owner in
cash. |
|
CHAPTER VIII
SCIENTIFIC BOOK PUBLICATION SUPPORT
|
Suitability of and Limitations for
Book Publication Award Applications |
52. |
(1) |
Book Publication Award is granted
to authentic scientific books and chapters of books that fall into the
specified category. The support is provided to full-time or part-time
academic staff members of Eastern Mediterranean University. |
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|
(2) |
In order to be eligible to receive
support for Book Publication, Eastern Mediterranean University’s name needs
to be specified as the applying author’s institution in the published work
and an ISBN number is required. It is not enough to submit a letter of acceptance showing
that the book is going to be published. Applications of books that are
translated into other languages which have previously received support are
not taken into evaluation. |
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|
(3) |
For the international book award
and book chapter, the publishing house that has published the book must be
internationally accepted and be included in the A, B or C type publisher
lists defined in the CERES (The Dutch Research School for International
Development) evaluation. |
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|
(4) |
In order to a book publication to
receive the support as a national book or a book chapter, the publishing
house that published the book must qualify the following criteria: |
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|
(A) |
Published at least 20 books by
different authors in the same field, which have been operating regularly at
the national level for at least five years, whose publications have been
catalogued in university libraries in Turkey and the TRNC. |
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|
(B) |
To have at least 10 different
books published by this publishing house at the libraries of at least 5
universities in the top 1000 in the latest ranking of the Times Higher
Education World University Rankings list. |
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|
Application Procedure for Support
for Book Publication |
53. |
(1) |
The application is accepted for
the book and book section made in the current year and the previous year.
Those who want to benefit from the support of the book publication award for
their publications that meet the conditions in these application principles,
fill in the relevant form and its annexes which are accessible at the
Research Advisory Board webpage, and submit it to the Research Support
Office. Supporting documents on the compliance of national books with these
principles must be submitted by the applicant. |
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|
(2) |
A copy of the book applied for the
award must be submitted by hand to the Research Support Office at the time of
application. The relevant book will be delivered to the Eastern Mediterranean
University library after the examination. For book chapters, it is sufficient
to submit an official letter containing the book information, ISBN number and
publication information about the relevant chapters, indicating that the
electronic copy of the book and the chapter from the relevant publishing
house have been published. |
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|
Evaluation of Applications for
Support for Book Publication Support |
54. |
(1) |
If necessary, the Research
Advisory Board receives the referee's opinion from the academicians in the
relevant sciences that the work evaluated for the award is an original
scientific book. |
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|
(2) |
Applications made in full are
evaluated and those found suitable are recommended to the Rector’s Office for
an award. |
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|
The Amount of Support for Book
Publication Support |
55. |
(1) |
The Scientific Book Award amount
is 1.5 times the Web of Science publication award. Award amounts for
international books and national book publications in categories A, B and C
are calculated using the following coefficients:
In the Eastern Mediterranean
University Academic Evaluation Criteria, the National Book Award coefficient
is used as 0.8 for original scientific books in which international
literature outside the scope of the textbook is used for the fields of
science where book writing is mandatory. |
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|
(2) |
The amount of support to be given
for the book chapters nominated for the award is determined by considering
the ratio of the book to the total number of chapters. |
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|
(3) |
In case the beneficiary has
multiple addresses, the amount of support is divided by the total number of
higher education institutions of the beneficiary. |
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|
The Use of Support for Book Publication
Award |
56. |
(1) |
The award is paid to owner in
cash. |
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|
(2) |
Awards that cannot be financed due
to budgetary shortages are given priority in the following academic year. |
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CHAPTER IX
OUTSOURCED PROJECT SUPPORT
|
Suitability of and Limitations for
Outsourced Project Support Applications |
57. |
(1) |
The
project support is awarded to the Project Coordinator who carries out the
outsourced Scientific Research Project mentioned in Type B projects like
TÜBÝTAK and HORIZON2020. For the awarding of the project support, the project
coordinator is expected to be a full or part time academic staff at Eastern
Mediterranean University. At the time of application for the support, the
applicant is required to be employed at Eastern Mediterranean University. |
|
(2) |
In
the project undergoing evaluation for the project support, the project
coordinator’s institution should be indicated as Eastern Mediterranean
University. |
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|
(3) |
In
order to apply for project support, the relevant project should successfully
pass all evaluations and the project contract should be signed. |
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|
Application Procedure for
Outsourced Project Support |
58. |
Applications
are invited for projects for which contracts have been signed. Project
coordinators wishing to benefit from project support for projects fulfilling
the conditions specified in these principles are expected to complete the
relevant form and the relevant annexes available at the Research Advisory
Board webpage and submit them to the Research Support Office. |
|
|
Evaluation of Applications for
Support for Outsourced Project Support |
59. |
The
Research Advisory Board evaluates the applications within a month and informs
the Rector’s Office, accordingly. |
|
|
The Amount of Support for
Outsourced Project Support |
60. |
(1) |
The
amount of support is specified in the type of currency used by the supporting
institution and with a consideration of the Project Eastern Mediterranean
University Share (PES) and Total Project Duration (TPD). The total project
duration is calculated monthly. |
|
(2) |
The
Project Award Support is calculated monthly and paid in cash to the owner
every month within the project period. Payments are issued in Turkish Lira
during the first week of each month. In projects which do not use Turkish
Lira as currency, the Turkish Republic of Northern Central Bank’s currency
rates are used. |
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|
(3) |
In
the event of exceeding of the project duration due to the extension of the
project period specified first, no project support is paid. |
||
|
(4) |
The
total Project Award Support is the 75% of the Eastern Mediterranean University’s
share in the project. Monthly Project Award Support (mPAS) is calculated as
stated below. |
||
|
(5) |
In
situations where the Monthly Project Award Support exceeds the first rank of
the instructor scale, mPAS is paid as gross amount corresponding with 2.1
scale which is the first rank of the instructor scale. |
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CHAPTER X
FACULTY OR SCHOOL PUBLICATION ACHIEVEMENT AWARD
|
Suitability of Faculty of School
Publication Achievement Award Applications |
61. |
(1) |
The Faculty or School Publication
Achievement Award is a plaque presented in every faculty and school which has
no faculty to the researchers who have obtained the highest publication
points within one year within the scope of Web of Science (SCI-Expanded,
AHCI, SSCI). |
|
(2) |
Only publications of the
researchers undergoing evaluation within the scope of the award who have
indicated Eastern Mediterranean University as their institution are taken
into consideration. |
||
|
(3) |
Publications which are not visible
in Web of Science list during time of evaluation are not taken into
consideration. The publication already being published or a letter of
approval indicating that the publication will be published are not sufficient
for the relevant publication to be included in the evaluation. |
||
|
Evaluation of Applications for
Faculty or School Publication Achievement Award |
62. |
(1) |
The score of each publication in
the Web of Science (SCI-Expanded, AHCI, SSCI) indexes that qualify for
evaluation is calculated as 1/ (number of authors) by considering the number
of authors of the publications, and the total publication score from all
publications is found. |
|
(2) |
Every year in May, the Research
Support Office analyses each academic personnel’s publications in Web of
Science (SCI-Expanded, AHCI, SSCI) lists belonging to the former year with a
consideration of the number of authors and ranks the academic personnel in
each faculty or school in a descending order from the highest to the lowest
regarding their total publication points. In situations where more than one
academic personnel with the same score exist, the Research Support Office
takes into consideration the total number of publications. In case the equality is not
broken, a single researcher name is recommended by the Dean's Office or the
directorate, taking into account the EMU Academic Evaluation Criteria related
to the relevant basic field, in line with the decision of the faculty or
school board. |
||
|
(3) |
The Research Support Office
submits the name of one researcher with the highest publication score for
each faculty or school which has no faculties to the Rector’s Office. For
Faculty of Arts and Sciences, two researchers’ names, one of whom is for
departments of science and the other of whom is for departments of
humanities, are presented to the Rector’s Office, accordingly. |
||
|
Presenting the Faculty or School
Publication Achievement Award |
63. |
Awards
are presented to the owners at a ceremony organized by the Rector’s Office
where the University Senate Members are also present. |
|
CHAPTER XI
RESEARCH INCENTIVE AWARD
|
Suitability of Research Incentive
Award Applications |
64. |
(1) |
The Research Incentive Award is an
annual award granted to academic staff members who have proven to have
expertise to contribute science and art in a universal level in the future
with their scientific research, work and activities. The Research Incentive
Award is granted with respect to the Research Incentive Principles identified
by the Research Advisory Board. |
|
(2) |
During the award evaluation, the
researchers’ work with Eastern Mediterranean University stated as the
institutional name is taken into consideration. |
||
|
Application Procedure for Research
Incentive Award |
65. |
Applicants can apply for the award
at the end of April each year by submitting the relevant form and appendices
to the Research Support Office. Research activities conducted within the
previous year are taken into consideration. |
|
|
Evaluation of Applications for
Research Incentive Award |
66. |
(1) |
The evaluation is carried out
annually. |
|
(2) |
Applications are evaluated with
respect to the Research Incentive Principles identified by the Research
Advisory Board as well as the Activity and Score Table. |
||
|
(3) |
Evaluation regarding the
applications is finalized in two months, the latest. Research Incentive
Awards are submitted to the Rector’s Office in June. |
||
|
Presenting the Research Incentive
Award |
67. |
Awards
are presented to the owners at a ceremony where the University Senate Members
are also present. |
|
CHAPTER XII
APPEALING AGAINST THE DECISIONS OF RESEARCH ADVISORY BOARD
|
Appealing Against the Decision of
Research Advisory Board |
68. |
Individuals can appeal to the
Rector’s Office regarding the decisions of the Research Advisory Board. The
complaints in question can be filed within 10 working days as of the
notification of parties regarding the decision or application. The Rector’s
Office sends the complaints to the Research Advisory Board for a
re-evaluation. The justified decision of the Research Advisory Board upon the
re-evaluation is final. |
|
Erroneous Statements VYK 22.09.2022 21-22/30-7 |
69. |
The grievances that may arise due
to erroneous statements made in the application forms and documents are not
compensated. |
CHAPTER XIII
EXECUTIVE POWER AND COMING INTO FORCE
|
Coming into Force VYK 22.09.2022 21-22/30-7 |
70. |
These principles take effect
following their date of approval by the Board of Trustees. |
|
Executive Power VYK 22.09.2022 21-22/30-7 |
71. |
These principles are executed by
the Rector’s Office. |