In the case of absence of mutual agreement between two parties regarding the English version of these regulations, Turkish version regulations are valid and will be applied.

 

ACADEMIC STAFF TITLE BY-LAW

 

STATUTE ESTABLISHING THE NORTH CYPRUS EDUCATION FOUNDATION AND EASTERN MEDITERRANEAN UNIVERSITY

 

Turkish Republic of Northern Cyprus Council of Ministers made the following regulation under the Article 26(2) of the Statute (18/1986) establishing the Eastern Mediterranean University.

 

 

 

PART I

GENERAL PROVISIONS

Brief Name

R.G.19.07.91

A.E.363

R.G.11.04.00

EK III A.E. 44

1.

Eastern Mediterranean University Academic Staff Title By-law

Description

2.

Unless otherwise indicated, the meanings of the terms

“Academic Staff “, “Council of Ministers”, “Head of the

Department ”, “Associate Professor”, “Postgraduate”,

Senior Instructor, “Professor”, “Rector”, “Senate”,

“Board of Trustees”, and “Assistant Professor” are

equivalent to their meanings defined in the Statute

Establishing the North Cyprus Education Foundation and

Eastern Mediterranean University (18/1986).

Aim and Scope

3.

This by-law covers the principles and aims to regulate

conditions for the appointment of the academic staff to the

“Professor”, “Associate Professor” and “Assistant

Professor” titles and validity and continuation of the titles

gained at another institution. 

Proficiency in English

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4.

At the Eastern Mediterranean University, proficiency in

English is one of the requirements for the academic staff

who will be appointed to the English-medium

Departments. According to this by-law, English

proficiency level of the academic staff who will be

appointed with the “Professor”, “Associate Professor” or

“Assistant Professor” titles will be evaluated through the

submitted documents and/or the seminars to be given.

 

 

PART II

ACADEMIC EVALUATION COMMITTEE

Academic Evaluation

Committee

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5.

(1) Academic Evaluation Committee (ADEK) is formed to present views to the Rector’s Office on a candidate’s sufficiency regarding the academic appointments and promotions.

(2) Vice Rector for Academic Affairs who will also chair the committee and 4 professors from the University form the Academic Evaluation Committee. Academic Evaluation Committee members are appointed for three years upon the recommendation of the University Executive Board and the approval of the Senate. If a member leaves the committee, another member who will serve until the end of the appointment period of the previous member is appointed based on the same method.

(3) Decisions are taken by simple majority.

 

 

PART III

CRITERIA FOR ACADEMIC EVALUATIONS

Academic Evaluation Criteria in Appointments and Promotions

6.

“Academic Evaluation Criteria” for the appointment and promotion of the Professors, Associate Professors and Assistant Professors is determined by the University Executive Board who will take the views of the Faculty Boards.

 

 

PART IV

APPOINTMENT TO THE PROFESSOR STATUS

Application Requirements for the Professor Status

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7.

(1) The candidate should be fully employed at a university for a minimum of two years and should be working at the relevant field for a minimum of 5 years after receiving the Associate Professor title.

(2) The candidate should be in possession of academic research studies suitable to the Academic Evaluation Criteria mentioned in Article 6.

(3)

Method of Appointment to the Professor Status

 

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8.

(1) Candidates who meet the requirements of the conditions for application to the professor status apply to the Rector’s Office in October or March with the documents listed below:

(a) Curriculum Vitae

(b) Document certifying Doctoral Degree, Proficiency in Arts or Medicine 

(c) Associate Professor Certificate

(d) List of Publications

(e) Copies of scientific publications

(f) Educational activities

(g) A document certifying the English language proficiency level of the candidate (if available)

(h) Copies of the presentations in congresses and conferences.

(i) List of attributions in publications (if available)

(j) List of research projects (if available)

(k) List of postgraduate thesis supervision (if available)

(l) Information and documents on applied studies (if available)

(m) Contributions made to the University administration and the Community (if available)

(n) Copies of any other documents that may be included in the evaluation based on the Academic Evaluation Criteria mentioned in Article 6.

 

5 copies of the documents listed above are submitted to the Rector’s Office in the form of five files.

 

(2) For the candidates who have submitted a complete list of documents specified above, the Rector’s Office submits a copy of the files to the relevant Department Head through Dean’s Office. The Department Head evaluates the candidate’s application in terms of the department and prepares and submits a report to the Dean’s Office. The Dean’s Office prepares and submits a report to the Rector’s Office after having added his/her own views. If the appointment is going to be made in schools with 2-year programs or other schools, the Rector’s Office requires a report from the relevant School Director with a similar method.   

 

(3) The Rector’s Office submits copies of the candidate’s files with the academic unit reports described in Article (8)2 to the Academic Evaluation Committee (ADEK). After having evaluated the candidate’s application according to the academic evaluation criteria mentioned in Article 6 and taking into consideration the views of the academic units, ADEK determines whether the candidate will go through an academic/scientific evaluation or not. If the candidate’s application is rejected, ADEK sends the files back to the Rector’s Office with justifications attached. If ADEK’s decision on the candidate’s application is positive, 3 professors (at least one of them should be from outside the University) are appointed to perform an evaluation of the academic /scientific adequacy of the candidate. Candidate’s files are submitted to the Rector’s Office to be sent to the appointed Professors. Appointed Professors are asked to submit a an evaluation report specifying the candidate’s research qualifications and quality level of publications made especially after being appointed to the Associate Professor title in terms of originality, their standing at the international platform and their contribution to science of publications. The committee of professors is also asked to provide an evaluation of the candidate’s quality in teaching, qualities of the thesis/theses supervised, contributions made to the laboratory and/or any other similar applications, contributions made to the society and administrative skills. The committee of professors is expected to submit their report to the Rector’s Office within two months. The Rector’s Office submits the candidate’s files as well as the professor reports to the Academic Evaluation Committee (ADEK). After having evaluated all reports, ADEK reaches its ultimate decision and sends it to the Rector’s Office for approval. 

 

(4) In accordance with Article (8)3, in the case of the decision made by ADEK to be positive and to be approved by the Rector’s Office, the appointment of the candidate to the Professor status is sent to the Board of Trustees for approval. The Rector’s Office informs the candidate with justifications if ADEK decision is negative and approved by the Rector’s Office. If the Rector’s Office disapproves a positive or negative ADEK decision, formation of a temporary Academic Evaluation Committee consisting of new members except for the Vice Rector responsible for Academic Affairs takes place.  The candidate is re-evaluated accordingly. Decision of the temporary committee is final. If the decision made by the temporary Academic Evaluation Committee is still negative, the Rector’s Office informs the candidate with justifications. If the decision is positive, the Rector’s Office sends the appointment recommendation of the candidate to the Professor status for the approval of the Board of Trustees.

 

(5) The Board of Trustees gives the final approval of the candidate’s appointment to the Professor status.

 

(6) Procedures specified above are to be finalized within 6 months following the candidate’s application. A candidate whose application has been rejected has the right to re-apply for the Professor status one year after s/he has been informed about the rejection of appointment to the Professor status by the Rector’s Office.

 

 

PART V

APPOINTMENT TO THE ASSOCIATE PROFESSOR STATUS

Application Requirements for the Associate Professor Status

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9.

Following conditions are sought in applying for the Associate Professor title:

(1) To hold the title for the doctoral degree or a certificate demonstrating proficiency in arts or medicine.

(2) To be fully employed at a university for a minimum of two years and to be working at the relevant field for a minimum of 3 years after receiving the Doctoral degree.

(3) To be in possession of academic research studies suitable to the Academic Evaluation Criteria mentioned in Article 6.

(4)

Method of Appointment to the Associate Professor Status

 

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10.

(1) Candidates who meet the requirements of the conditions for application to the Associate Professor status apply to the Rector’s Office in October or March with the documents listed below:

 

(a) Curriculum Vitae

(b) Summary of the PhD thesis and documents certifying Doctoral Degree or Proficiency in Arts or Medicine

(c) List of Publications

(d) Copies of scientific publications

(e) Educational activities

(f) Copies of the presentations in congresses and conferences.

(g) List of research projects (if available)

(h) List of postgraduate thesis supervision (if available)

(i) Information and documents on applied studies (if available)

(j) Contributions made to the University administration and the Community (if available)

(k) Copies of any other documents that may be included in the evaluation based on the Academic Evaluation Criteria mentioned in Article 6.

 

6 copies of the documents listed above are submitted to the Rector’s Office in the form of 6 files.

 

 

(2) For the candidates who have submitted a complete list of documents specified above, the Rector’s Office submits a copy of the files to the relevant Department Head through Dean’s Office. The Department Head evaluates the candidate’s application in terms of the department and prepares and submits a report to the Dean’s Office. The Dean’s Office prepares and submits a report to the Rector’s Office after having added his/her own views. If the appointment is going to be made in schools with 2-year programs or other schools within the University, the Rector’s Office requires a report from the relevant School Director with a similar method.  

The Rector’s Office submits copies of the candidate’s files with the academic unit reports to the Academic Evaluation Committee (ADEK). After having evaluated the candidate’s application according to the academic evaluation criteria mentioned in Article 6 and taking into consideration the views of the academic units, ADEK determines whether a scientific jury will be appointed for the candidate or not. If the candidate’s application is rejected, ADEK send the files back to the Rector’s Office with the committee’s justifications attached.  If ADEK’s decision on the candidate’s application is positive, a scientific jury consisting of 5 full and 2 stand-by professor members. If the specified number of professors is not available for the committee to be formed, the committee then consists of 3 full and 1 stand-by members. If the number of professors is not available in the desired scientific area, jury members can be appointed from other closely related and similar areas of science. A minimum of 2 members in juries with 5 members, and a minimum of one member in juries with 3 members should be appointed from the universities other than Eastern Mediterranean University.    

Associate Professor Examination

 

 

 

 

 

 

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11.

The Rector’s Office has the ultimate responsibility in the convening and functioning of the Scientific Jury. Scientific Jury evaluates and finalizes the candidate’s application within three months following the candidate’s application. The Jury evaluates the candidate in two stages:

 

(1) Evaluation of the Submitted Research:

Integrity of the research submitted by the candidate is evaluated by the Jury. During the evaluation, the Jury assesses the relevancy and contribution of the documents/research to the science as well as their uniqueness. A relevant report is prepared. During the preparation of the report, priority is given to research conducted after the candidate obtained his/her doctoral degree or expertise in arts or medicine. The jury convenes with all its members present and a chair is elected. The Jury members evaluate previously submitted reports and approve or reject the candidate’s application. If the jury reject’s the candidate’s application, the candidate is informed verbally and a detailed official report as well as previously submitted reports is submitted to the Rector’s Office.          

 

(2) Interview:

After the submitted documents/research is/are evaluated, if the Jury approves the candidate’s application, s/he is called for an interview within three days. Based on the research/documents submitted by the candidate, her/his views and knowledge are assessed. The Jury, then, approves or rejects the candidate’s application. If the jury reject’s the candidate’s application, the candidate is informed verbally and a detailed official report as well as previously submitted reports is submitted to the Rector’s Office.         

 

(3) Decision of the Scientific Jury is final and cannot be appealed against.

 

(4) If the decision of the Scientific Jury is positive, the Rector’s Office sends the appointment recommendation of the candidate to the Associate Professor status for the approval of the Board of Trustees.

Evaluation of the Associate Professor Exam

12.

(1) If the candidate’s application is rejected at any stage during the evaluation, the candidate is informed about decision with justifications by the Rector’s Office.  

 

(2) Procedures specified above are to be finalized within 6 months following the candidate’s application. A candidate whose application has been rejected has the right to re-apply for the Associate Professor status one year after s/he has been informed about the rejection of appointment to the Associate Professor status by the Rector’s Office.

 

 

PART VI

APPOINTMENT TO THE ASSISTANT PROFESSOR STATUS

Application Requirements for the Assistant Professor Status

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13.

Following conditions are sought in applying for the Assistant Professor title:

 

 

(1) To hold the title for the doctoral degree or a certificate demonstrating proficiency in arts or medicine.

 (2) To be in possession of academic research studies suitable to the Academic Evaluation Criteria mentioned in Article 6.

 

 

14.

(1) Candidates who meet the requirements of the conditions for application to the Assistant  Professor status apply to the Rector’s Office in October or March with the documents listed below:

 

(a) Curriculum Vitae

(b) Summary of the PhD thesis and documents certifying Doctoral Degree or Proficiency in Arts or Medicine

(c) A document certifying the English language proficiency level of the candidate (if available)

(d) List of Publications (if available)

(e) Copies of scientific publications (if available)

(f) Copies of the presentations in congresses and conferences. (if available)

(g) Copies of any other documents that may be included in the evaluation based on the Academic Evaluation Criteria mentioned in Article 6.

(h) 4 copies of the documents listed above are submitted to the Rector’s Office in the form of four files.

 

(2)  For the candidates who have submitted a complete list of documents specified above, the Rector’s Office submits

the application and the documents of the candidate to the relevant Faculty Dean. The Dean appoints a jury consisting of three academic staff members one of whom is the relevant Department Chair. The jury members can be appointed both within and outside the University. The Dean’s Office has the ultimate responsibility in the functioning of the Jury.  The Jury evaluates the application and the documents of the candidate, if necessary, evaluates the seminars given by the candidate and finally reaches to a conclusion as ‘approved’ or ‘rejected’. The Dean’s Office is notified about the decision in writing.

 

(3) Dean of the Faculty conveys the decision of the Jury as well as his/her views to the Rector’s Office. The Rector’s Office submits all reports and files to the Academic Evaluation Committee (ADEK) who will come to a conclusion after making the necessary evaluation. ADEK submits its decision to the Rector’s Office for approval.

 

(4) If the decision of the Academic Evaluation Committee is positive, the Rector’s Office sends the appointment recommendation of the candidate to the Assistant Professor status for the approval of the Board of Trustees.

 

(5) If the candidate’s application is rejected, the candidate is informed about decision with justifications by the Rector’s Office.  

 

(6) If the appointment is going to be made in schools with 2-year programs or other schools, procedures defined in articles (2) and (3) above are held by the School Director who will also take the role of the chair of the Jury.

 

(7) Procedures specified above are to be finalized within 6 months following the candidate’s application.

 

 

 

PART VII

VISITING ACADEMIC STAFF

Visiting Academic Staff

15.

 

 

(1) In some special situations, some temporary appointments can be made under the titles of “Visiting Assistant Professor”, “Visiting Associate Professor”, or “Visiting Professor”.

 

(2) The method of appointment to the Visiting Academic Staff position is made under the following circumstances:

 

     (a) During the first appointment, the candidate not

          fulfilling the criteria specified in Article 6.

     (b) Titles obtained outside the Eastern Mediterranean

          University not being equal to the titles specified  

          within the University.

     (c) To aid the process of the employment of  the

          academic staff who are difficult to find in special

          fields to be brought to the University under

          special conditions.

    (d) A member of the academic staff who cannot  

          receive a scale increment for three consecutive

          years or who fails to fulfill scale increment

          requirements can change his/her existing title to

          the “visiting academic staff” title which is

          equivalent to the title currently held. Such

          academic staff’s salary, however, is equal to the

          salary of a lower academic title/rank.

 

(3) Appointments to “the visiting academic staff” status 

     are made upon the recommendation of the relevant

    dean or director and approved by the Rector’s Office.

 

(4) The maximum duration of contractual period for the visiting academic staff position is one year. Upon the recommendation of the relevant dean or the director, the contract of the visiting academic staff can be extended.   

 

(5) Salary and other rights of each visiting academic staff are determined by the Rector’s Office separately upon the recommendation of the relevant dean or the director. Salary specified for the relevant visiting academic staff can be more or less than the salaries of the academic staff who have the same salary scale or at an equivalent rank.

 

(6) Members of the visiting academic staff who fulfill the requirements specified in sections IV., V. and VI, may be appointed to main/normal staff positions without having to wait for their contract to expire.  

 

 

PART VIII

OTHER PROVISIONS

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16.

On the date of this by-law coming into force, already existing titles of the academic staff at the Eastern Mediterranean University are accepted as they are.

 

 

PART IX

EQUIVALENCY OF THE TITLES

Equivalency of the Titles Obtained at Other Countries 

17.

Appointment of the academic staff who will be appointed at the Eastern Mediterranean University for the first time can be made by the Rector’s Office upon the recommendation of the relevant dean or the director, without going through the process specified in this by-law  on the condition that the academic staff meet the Academic Evaluation Committee’s Criteria with the academic title obtained at the institution they come from.

 

 

PART X

FINAL PROVISIONS

Executive Power

18.

This by-law is executed by the Eastern Mediterranean University Board of Trustees.

 

19.

As soon as these regulations come into effect, former

‘Eastern Mediterranean University Academic Staff Title

By-law’ (reference number: 363/91) is repealed.  

Coming into Force

20.

This Regulation comes into force following its publication

in the Official Gazette.