In case of the absence of the mutual agreement between two parties regarding the English version of these regulations, Turkish version regulations will be the valid source of reference.

 

 

EASTERN MEDITERRANEAN UNIVERSITY

PRINCIPLES FOR WEEKLY AND EXTRA COURSE-LOAD CALCULATION OF THE ACADEMIC STAFF

 

CHAPTER I

DEFINITION OF THE COURSE LOAD

 1.

 

Course load of the academic staff is determined on an annual basis.

“The annual course load for a member of the academic staff is the sum of the weekly course load in the fall and spring semesters of the academic year.”

2.

In the calculation of the weekly course load, every lecture hour accounts for 1 hour. When calculating the course load, the number of ‘Lecture’ hours specified for each group of the course cannot exceed the hours specified on the course curricula approved by the Senate.

3.

Regarding undergraduate and postgraduate courses, every laboratory and tutorial hour carried out by the academic staff are included in the course load calculation as half (½) lecture hour subject to the approval of the Rector’s Office. Otherwise, they are not included in the course load. However, academic staff members are still responsible for the coordination of the the tutorial and laboratory requirements of the course.

4.

In associate degree programs, laboratory, tutorial and other similar application hours actively held by the academic staff are included in the course load calculation as half (1/2) lecture hour per week for lecturers and 3/4 lecture hour per week for the remaining academic staff members on the condition that they do not exceed the period/hours specified per group on the course syllabi.

5.

In undergraduate and postgraduate programs, every hour of the architecture studio and studio supported courses per group are included in the course load calculation as  half (1/2) lecture hour per week on the condition that they do not exceed the designated studio period/hours specified per group on the course syllabi of the relevant program. Every lecture (theory) hour for each group specified in the course description of the aforementioned courses is calculated as 1 hour for each academic staff member delivering the course. 

6.

In the calculation of the vocational applications (school experience, teaching application etc...) actively carried out by the academic staff within a semester, every hour of each group is considered as half (1/2) lecture hour per week on the condition that it does not exceed the designated application hour limits specified on the course syllabi.    Similarly, hospital applications or practices of the nursing courses taking place within the semester are considered as 1/4 teaching hours per week and hospital applications of the associate degree courses are calculated as 1/8 lecture hours per week.    

7.

Each application hour of the English and other language courses offered to faculties and schools by the Foreign Languages and English Preparatory School is considered as 1 teaching hour.

8.

 

If the number of students registered to a postgraduate course is 10 and above, the course load is considered as full. Otherwise, the course load is calculated in line with the formula below. The minimum load is 1 hour and the maximum load is equal to the number of credits assigned for a course. 

Course Load = (Course credit x Number of registered students) / 10

In exceptional situations, upon the recommendation of the relevant faculty/school and the approval of the Rector’s Office , a full course load of 3 hours per semester may be assigned to a postgraduate course belonging to each postgraduate program regardless of the aforementioned formula. Thesis and non-thesis postgraduate programs with identical names are considered as a single program.

If the number of students taking the doctoral degree courses with 6XX course codes appearing in a doctoral degree program curricula approved by the Senate is between 1 and 2, the course load is considered as 1 teaching hour; if the number of students is between 3 and 4, it is calculated as 2 hours and if the number is 5 and above, it is added to the course load calculation as 3 hours.  

Compulsory English support courses that appear in postgraduate programs are considered as full load regardless of the number of students taking the course.

9.

If the seminar course appearing in the postgraduate programs is taken as a single group, it is added as 1 hour to the course load of the academic staff undertaking the coordination of the course. Seminar course carried out by the thesis supervisors is not included in the course load calculation.

10.

 

Out of courses that appear in the Senate approved course curricula of the undergraduate or associate degree programs, “University Electives” and non-compulsory courses with less than 15 registered students cannot be opened for instruction. However, with the preliminary approval of the Rector’s Office, courses with less than 15 registered students can be opened in line with the formula below:

Course Load = (Course credit x Number of registered students) / 15

11.

In the course load calculation of the thesis supervisors in postgraduate programs, supervision for every thesis  counts for 1/2 lecture hour on the condition that it does not exceed 3 hours per semester. Supervision for postgraduate theses is added into the course load for a maximum period of 2 semesters. The maximum period for the supervision for doctoral degree theses to be considered as part of the course load is 5 semesters at most. If there exists a co-supervisor in the relevant thesis, course load for thesis supervision is shared equally. 

12.

Project courses in non-thesis postgraduate programs is considered as 1/4 lecture hour in terms of teaching load on the condition that they do not exceed 3 hours per semester.

13.

In undergraduate programs, delivery of the graduation project courses  is considered as 1/4 lecture hour per student on the condition that it does not exceed 8 hours per academic year. Preparation courses for graduation projects are not considered as part of the course load.

14.

In undergraduate and school programs, the coordination of the summer internship course is considered as 1 hour in terms of the course load calculation. In case of more than one academic staff member coordinating the summer internship course, the load is shared between/amongst them. 

15.

 For “Individual Instrument” music courses, a course load reduction of half lecture hour (1/2) per student is granted to academic staff members delivering the course.

CHAPTER II

COURSE LOAD REQUIREMENTS

16.

(1)

Course load requirements of the academic staff who do not possess any administrative duties:

 

 

(a)   Annual course load requirements for academic staff in Faculties and Schools are as follows:

 

 

i.   Annual course load of lecturers is 24 hours.

 

 

ii.  Annual course load of senior instructors and instructors is 32 hours.

 

 

iii. Annual course load of academic staff who fall into the expert/specialist category is determined by the Rector’s Office and is between 24 and 32 hours.

 

 

(b)   Course load requirements for academic staff carrying out duties at Foreign Languages and English Preparatory School:

 

 

i.     Annual course load of academic staff members delivering courses under English Preparatory Program is 40 hours. Course load of the academic staff members who deliver compulsory English courses at faculty/school level due to the minimum passing grade specified in the regulations are also considered within this framework.

 

 

ii.   Course load of academic staff members delivering English and other language courses in faculties and schools is 32 hours.

 

 

iii.  Course load of the staff members delivering courses in both categories is calculated according to the course load weight figures specified in items (i) and (ii).   

 

 

(c) In addition to the weekly course load, every academic staff member is required to take part in committee work equal to 3 teaching hours and to schedule minimum one office hour for each course s/he is entitled to teach. Academic staff members not taking part in the committee work corresponding with the designated hours may be assigned extra course load subject to the recommendation of the department chair and the approval of the relevant dean/director.

 

(2)

Course load requirements for Academic Staff who carry out administrative duties:

 

 

(a)     The Rector does not have any obligation of teaching.

 

 

(b)     Annual course load of the vice rectors is minimum 6 hours.

 

 

(c)     Annual course load of the deans, school directors and the director of the Institute of Graduate Studies and Research is minimum 8 hours.  

 

 

(d)     Annual course load of the department chairs, vice deans, assistant directors and the directors of other institutes attached to the Rector’s Office is a minimum of 12 hours.

 

 

(e)     Annual course load of the assistant department chairs is a minimum of 16 hours.

 

 

(f)      Annual course load of the coordinators and advisors performing duties at the Rector’s Office is determined by the Rector’s Office and is a minimum of 8 hours.

 

 

(g)     Annual course load of academic staff performing administrative duties other than those specified above is determined by the University Executive Board upon the recommendation of the Rector’s Office. 

 

 

(h)     Academic staff members who have left their administrative duties before the end of the academic semester are considered to have carried out their duties until the end of the relevant semester.

CHAPTER III

COURSE LOAD REDUCTION

17.

 

(1)

No course load reduction is granted for committee or any other similar non-curricular work. However, upon the University Executive Board’s decision, course load reduction may be granted for those carrying out some University-related duties that require considerable time within the University.

 

(2)

Coordinators of programs carried out in schools not connected to any faculties may be granted a maximum of 6-hour course load reduction subject to the approval of the Rector’s Office.

 

(3)

Regarding courses with multi-groups, extra course load cannot be assigned to course coordinators.  

 

(4)

A maximum of 4 hours per semester can be reduced from the annual course load of the academic staff who study at EMU postgraduate programs upon the recommendation of the relevant Dean/School Director and the approval of the Rector’s Office. In order for the academic staff studying at postgraduate programs to have their course load decreased, they should have registered at a postgraduate program relevant to their field of service with the approval of the Rector’s Office and they should also be employed in the academic staff category as a full-time employee for a minimum of two years. Subject to the approval of the Rector’s Office, the period of the course load reduction for academic staff members carrying out their studies at master’s degree programs is the first four semesters of study and the first eight semesters for academic staff members carrying out their studies in doctoral degree programs.  

 

CHAPTER IV
EXTRA COURSE PAYMENT

18.

(1)

Academic staff who undertake more than the designated annual course load (without reduction) receive  payment for extra courses taught in accordance with the hourly payments specified upon the recommendation of the University Executive Board and the approval of the Board of Trustees.

 

(2)

Academic staff members who are granted course-load reductions due to administrative duties are not entitled to receive any payments for extra courses taught.

 

(3)

Academic staff members who undertake administrative duties only for a semester within an academic year are entitled to receive extra course payment on the condition that the course load belonging to the semester with no administrative duties exceeds the half of his/her annual course load.   

 

(4)

Academic staff members who take unpaid leave for a semester within an academic year are paid for extra course load on the condition that the course load during the academic semester s/he is not on unpaid leave exceeds the  half of the designated annual course load.

CHAPTER V
FINAL PROVISIONS

19.

Academic staff members who study at postgraduate programs and who, at the same time, receive course load reduction are not allowed to teach during the Summer School period.

20.

Any matters or disputes not specified in these principles are finalised by the University Executive Board.

21.

Total course load is calculated after having rounded the third decimal of each type of load to the second one after the decimal point.

22.

These principles are executed by the Rector’s Office.

23.

These principles take effect at the beginning of the first academic semester  following their approval by the Board of Trustees.