EASTERN MEDITERRANEAN UNIVERSITY BY-LAW FOR
THE INSTITUTE OF POSTGRADUATE STUDIES AND RESEARCH, ESTABLISHMENT, OPERATIONS
AND WORKING PRINCIPLES
(By-law Under Article 8)
The Rectors Office has made the following By-law below in accordance
with Article 8 of the Institute of Postgraduate Studies and Research,
Establishment, Operations and Working Principles [Board] with the approval of
the Senate.
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I. GENERAL
PROVISIONS |
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Brief Name |
1. |
Eastern Mediterranean
University Postgraduate Studies and Examinations By-law. |
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Scope
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2. |
This By-law regulates the conditions regarding
courses to be taken in postgraduate programs, thesis study, examinations,
conditions for success and diplomas to be issued. |
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II. PROVISIONS
REGARDING POST GRADUATE STUDIES |
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Postgraduate
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3. |
Postgraduate courses comprise of graduate courses
opened upon the recommendation of the relevant academic units and the
approval of the Institute Executive Board. |
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Postgraduate Studies and Their Duration
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4. |
(1) |
The postgraduate program with thesis is based on a
minimum of 21 credit-hours of at least 7 courses to be completed, Seminar
Course and the preparation of a Masters thesis. A non-thesis postgraduate
program may be opened subject to the approval of the Institute Board. The
non-thesis postgraduate program is based on a minimum of 42 credit-hours of
courses or a minimum of 30 credit-hours of at least 10 courses to be
completed and the preparation of a semester project. |
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Sen12/342-14 |
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(2) |
The duration of studies for full-time students is a
minimum of two and a maximum of four semesters. |
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(3) |
The duration of postgraduate studies for part-time
students is a minimum of 3 and a maximum of 6 semesters. |
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(4) |
Following the recommendations of the academic
advisor or thesis supervisor and the approval of the department/program head
specified in Article 5(1) of this By-law, students with part-time status can
transfer to full-time status, and full-time students can transfer to
part-time status. A relevant form is filled in and the Institute Directorate
is informed accordingly. The duration
of studies for students who change their status is calculated according to
the remaining semesters in the new status. In order to find the remaining
number of semesters, the rate of the total number of semesters in the new
program and the total number of semesters in the current program is obtained.
The obtained rate is multiplied by the number of remaining semesters in the
current program. |
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(5) |
Based on the evaluation of the students situation,
recommendation of the thesis supervisor and the approval of postgraduate
study committee and department/program head, duration of studies can be
extended for a maximum of 2 semesters. A relevant form is filled in and the
Institute Directorate is informed accordingly. |
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(6) |
For students on academic probation, time spent
during scientific preparation courses and Postgraduate English Preparation
Program is not included in the overall postgraduate study period. |
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(7) |
Students who fail to meet the program requirements
until the end of the specified study period are dismissed from the Institute
post graduate studies. |
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Academic Advisor, Thesis Supervisor, and Term
Project Supervisor
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5. |
(1) |
A Thesis Supervisor amongst the staff with doctoral
degrees is appointed to each student admitted to the postgraduate program
during the semester of registration with the approval of the Department
Chair. However, in the case of a thesis supervisor not being specified, an
academic advisor is appointed. A relevant form is filled in and the Institute
Directorate is informed accordingly. Duties of the academic advisor, if
available, are transferred to the thesis supervisor upon his/her appointment.
If a need arises, a co-supervisor from within or outside the university can
be appointed to contribute towards the supervision of the thesis. Reasons for
the appointment of a co-supervisor and areas of contribution of each
supervisor are indicated in the relevant appointment form. |
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(2) |
In the Masters programs with a thesis, a thesis
supervisor should be appointed taking into consideration the preference of
the student and subject to the consent of the concerned academic staff, no
later than the add drop date of the 3rd semester of the student in accordance
with Article 5(1). The student proposes a thesis topic and fills in the
relevant form until the same date. The
form should be approved by the thesis supervisor, postgraduate studies
committee and department/program head and is sent to the Institute
Directorate. Students, whose thesis topic is approved, should register for
the thesis every semester. |
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(3) |
Thesis supervisor or the thesis topic of a postgraduate
student may be changed subject to the approval of the department chair and
the postgraduate studies committee. A relevant form is filled in and the
Director of the Institute is informed accordingly. |
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(4) |
In the case that the program includes a Term
Project, the Department/Program Chair appoints a Term Project Supervisor
amongst the staff with doctoral degrees. |
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Courses, Examinations and Assessment
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6. |
(1) |
The student determines and registers for the courses
to be taken in consultation with the academic advisor or the thesis
supervisor. Registration must be approved by the academic advisor or the
thesis supervisor and the Department/Program Chair. |
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(2) |
Of the courses to be taken by the student, maximum
one course which has not been taken before can be chosen from the
undergraduate curriculum. Upon the suggestion of the academic advisor or the
thesis supervisor, the consent of the Department/Program Chair and the
Postgraduate Studies Committee, and the approval of the Director of the
Institute, a maximum of 2 postgraduate courses offered in the same language
of the registered program may be taken at another university. The equivalence
of the grades obtained from such courses is determined in accordance with the
cross-institutional agreements, if available, by Postgraduate Studies
Committee and the Institute Directorate. |
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(3) |
Semester grades for courses taken by postgraduate
students are specified in Table 1. The minimum passing grade is C. |
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(4) |
A student who obtains a grade below C will have to
repeat the same course in the first semester the course becomes available.
For postgraduate elective courses from which the student fails, same course
or a new course subject to the approval of the academic advisor or thesis
supervisor may be taken. |
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Sen10/327-5 |
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(5) |
Students who fail a credit postgraduate course with
the same code twice or who fail a course taken as a replacement for a
previously failed course, or who fail a total of 3 credit courses taken any
time during the postgraduate studies (even if a certain course was passed
during the second time) are dismissed from the Institute. |
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Sen12/351-7
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(6) |
Registration procedures for and the content, application
and evaluation of the seminar course are as follows: |
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(a) |
The seminar course has to be taken latest by the
third semester. |
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(b) |
The seminar course is either run by a coordinator
appointed by the department chair or the thesis supervisor of the student. |
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(c) |
The aim of the seminar course is to improve the
students skills in conducting research in an area of interest for the
student, preferably a topic related to the thesis work, and reporting the
research findings both verbally and in writing. |
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(d) |
In the application of the seminar course, the
student conducts a literature review, prepares a written report and an oral
presentation under the supervision of the thesis supervisor/ course coordinator.
The presentation date is announced by the relevant department. It is
compulsory for students who are registered to the seminar course to attend
the presentations. |
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(e) |
The seminar course is a non-credit course and the
student is either graded as Successful (SS) or Unsuccessful (SU) by the
thesis supervisor/course coordinator. If a student receives two consecutive
(SU) grades from the seminar course, regardless of the fact that s/he is/was
on leave of absence, s/he will be dismissed from the program. |
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(7) |
Successful completion of the postgraduate courses
necessitates a CGPA of at least 3.00 and a (SS) grade from the seminar
courses. Students who complete their courses, but fail to attain a CGPA of
3.00, can take four more courses at most to improve their CGPA. These extra
courses may be chosen from previously taken courses or may be new courses.
Students who still remain below a CGPA of 3.00 after completing extra courses
are dismissed from the program. |
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Sen10/327-5
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(8) |
Based on the students English level determined at
the beginning of the program, the student is required to register for the
specified courses starting from the first academic semester. In accordance
with his/her English level, the student is required to attend and become successful
from an English Support Program for a minimum of one semester. Courses
offered at the English Support Program are non-credit courses and students
are qualified as Successful (S) or Unsuccessful (U). If a student receives
two consecutive (U) grades from the English course with the same course code,
regardless of the fact that s/he took a leave of absence during this period,
s/he will be dismissed from the program. |
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Masters Thesis |
7. |
(1) |
A Masters thesis has to be a unique piece of work, which
includes evaluation or thorough analysis of a method. |
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(2) |
At the end of each semester, work regarding thesis
study is evaluated as Satisfactory (TP) or Unsatisfactory (TU) by the
Supervisor with the approval of the Head of Department, as specified in Table
I. If a student receives two consecutive (TU) grades from the thesis study,
regardless of the fact that s/he is on leave, or if s/he becomes unsuccessful
from the thesis study three times, s/he will be dismissed from the program. |
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(3) |
The thesis has to be written in accordance with the
general Thesis Writing guidelines set by the Institute Directorate. Number
of copies to be submitted to the Institute through the Department must be the
same as the number of Jury members (including the substitute member). |
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Thesis Jury and Evaluation
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8. |
(1) |
Following the submission of a thesis to the
Institute Directorate, the Director of the Institute, in consultation with
the concerned Department/Program chair, appoints a thesis jury consisting of minimum
3 and maximum 5 members and a substitute member, including the thesis
supervisor. Each jury member including the substitute is given a copy of the
thesis. In the presence of a co-supervisor for the thesis, the jury consists
of 5 members. Jury members should hold at least a doctoral degree. |
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(2) |
The thesis jury convenes on a date approved by the
Institute Directorate and elects the head of the Jury. Thesis supervisor or
the co-supervisor cannot be elected as the head of the Jury. |
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(3) |
The candidate defends the thesis before the thesis
jury. The thesis jury, having evaluated the written thesis and the defense of
the candidate, reach one of the following decisions by simple majority.
Possible decisions are Accept, Accept subject to some corrections,
Renewal of the Thesis Defense, or Reject. Decision of the jury is
verbally given to the candidate and in writing together with the relevant
explanation to the Institute Directorate. Students who receive Reject are
dismissed from the program. Students who receive Accept subject to some
corrections or Renewal of the Thesis Defense are expected to comply with
the requirements set out by the thesis jury within the specified period in
addition to all study periods indicated for the postgraduate program in this
by-law. Such students will be required to register to the program for the
indicated period. |
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(4) |
Necessary corrections to the theses, evaluated as
Accept subject to some corrections have to be completed within one month and
submitted to the jury members. The thesis will be considered as Accepted
following the written confirmation that the required corrections have been
carried out to the satisfaction of the majority or all jury members. The jury
members report will be relayed to the Institute Directorate of the Institute
by the relevant department chair. |
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(5) |
A candidate, who was evaluated as Renewal of the
Thesis Defense is required to repeat the defense before the jury within
three months following the first jury. The jury consists of the same members,
if possible, and is formed according to criteria set in article 8(1). A
candidate whose thesis is evaluated as Reject by the second jury will be
dismissed from the program. |
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(6) |
A candidate whose thesis is evaluated as Accepted
is required to submit bounded copies of the thesis to the relevant department
which will, in turn, submit the copies to the Institute Directorate. Number
of copies to be submitted is determined by the Institute. |
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(7) |
Bounded copies of the thesis with the graduation
document are sent to the Institute by the department. A students graduation
takes place following the approval of the Rectors Office. |
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Semester Project and Its Evaluation
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9. |
(1) |
A semester project, which is
applied in non-thesis postgraduate programs, is a project that requires the
students to demonstrate the ability in applying their accumulations in
finding unique, realistic, applicable and innovative solutions to problems in
their professional fields. |
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(2) |
A student can take a
semester project during the summer school, subject to successful completion
of all other courses required by the program. The student will defend his/her
project at the end of the semester before of a jury consisting of three members.
The jury consists of the project supervisor and two other members of the
academic staff/senior instructors who hold a doctoral degree. Members of the academic staff/senior
instructors with a doctoral degree are appointed by the Department Chair. The
jury convenes on a date approved by the Department Chair and elects a member
as the Head. The jury evaluates the project and the presentation of the
student with a simple majority as Accept (PS), Accept subject to some
corrections (PI), or Insufficient (PU). The required corrections should be
finished within 2 weeks and submitted to the jury members. A written report
from the jury members confirming the satisfactory completion of the required
corrections to the Department Chair will mean the Satisfactory (S) completion
of the Semester Project. |
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(3) |
Students who cannot
complete their projects within the specified period can be issued Project in
Progress (PP) grade only for one semester. A student with a (PP) grade
re-registers for the semester project course in the following semester. |
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(4) |
If a student becomes
unsuccessful from the semester project by receiving a (PU) grade twice, s/he
is dismissed from the program. |
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Doctoral Courses |
10. |
Doctoral courses are postgraduate courses opened
upon the proposal of the relevant academic units and approval of the
Institute Executive Board. |
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Doctoral Degree Studies and Their Duration
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11. |
(1) |
The Doctoral program is based on a minimum of 21 credit-hours
of at least 7 courses to be completed, the Qualifying Examination and the
preparation of a doctoral thesis. |
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(2) |
The duration of a doctoral program for full-time
students is a minimum of 4 and a maximum of 10 semesters. The duration of a doctoral
program for part-time students is a minimum of 6 and a maximum of 14
semesters. |
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(3) |
Following the recommendations of the academic
advisor or thesis supervisor defined in article 12(1) of this By-law and the
approval of the department/program head, students with part-time status can
transfer to full-time status, and full-time students can transfer to
part-time status. The Institute Directorate is informed accordingly. The duration of studies for students who
change their status is calculated according to the remaining semesters in the
new status. In order to find the remaining number of semesters, the rate of
total number of semesters in the new program and the total number of
semesters in the current program is obtained. The obtained rate is multiplied
by the number of remaining semesters in the current program. |
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(4) |
While evaluating a students situation,
recommendation of the thesis supervisor defined in article 12(1) of this By-law
and the approval of postgraduate study committee and department /program
head, the duration of studies can be extended for a maximum of 2 semesters. A
relevant form is filled in and the Institute Directorate is informed
accordingly. |
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(5) |
For students on academic probation, time spent
during scientific preparation courses and Postgraduate English Preparation
Program is not included in the overall doctoral degree study period. |
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(6) |
Regardless of their status, students who fail to
successfully complete the credit courses required by the program within 4
semesters will be dismissed from the program. |
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(7) |
If the doctoral degree candidate has completed
his/her thesis and submitted it to the Institute Directorate within the
legal study period and if s/he has at
least one publication submitted to a journal cited in Citation Index and/or
in internationally recognized indexes related to the thesis topic to be
published as specified in article 18(1) of this By-law, s/he transfers into
awaiting publication status with the recommendation of the thesis
supervisor, postgraduate studies committee and department/program chair, and
the approval of the Institute
Directorate defined in article 12(1) of this By-law. Transferring to
such status is a prerequisite for graduation. A doctoral degree candidate can
have an Awaiting publication status for five academic years at most,
starting from the first semester after the end of the normal study period. At
the end of this period, doctoral degree candidates who fail to meet the
publication requirement for graduation are dismissed from the program. |
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(8) |
Students who fail to complete the doctoral degree
program requirement within the set period will be dismissed from the program. |
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Academic Advisor, Thesis Supervisor |
12. |
(1) |
A Thesis Supervisor amongst the staff is appointed
to each student admitted to the postgraduate program during the semester of
registration with the approval of the Department /Program Head. However, in
the case of a thesis supervisor not being specified, an academic advisor is
appointed. A relevant form is filled in and the Institute Directorate is
informed accordingly. If a need arises, a co-supervisor from within or
outside the university can be appointed to contribute towards the supervision
of the thesis. Reasons for the appointment of a co-supervisor and areas of
contribution of each supervisor are indicated in the relevant appointment
form. |
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(2) |
A thesis supervisor should be appointed for each
doctoral degree student, if the supervisor has not been appointed before,
taking into consideration the preference of the student and subject to the
consent of the concerned academic staff, no later than the add drop date of
the third semester of the student in accordance with Article 12(1). The
student registers for the thesis course and starts doing preliminary work on
the thesis topic. A relevant form is filled in and the Institute Directorate
is informed accordingly. The student registers for the thesis study every semester
and completes preliminary work about the thesis study until the thesis
defense. At the end of every semester, thesis supervisor assigns
Satisfactory (TP) or Unsatisfactory (TU) grades according to the
students performance. |
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(3) |
Thesis supervisor and/or the thesis topic of a
postgraduate student may be changed subject to the approval of the
department/program chair and the postgraduate studies committee. A relevant
form is filled in and the Director of the Institute is informed accordingly. |
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(4) |
In the case of the thesis supervisor leaving the
University temporarily or permanently, duties of the thesis supervisor
continue subject to the consent of the thesis supervisor and the student and
the approval of the postgraduate studies committee and the department/program
chair. However, an academic advisor among the University staff is appointed
for the student. Relevant forms are filled in and the Institute Directorate
is informed accordingly. |
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Courses, Examinations and Evaluations |
13. |
(1) |
The student determines and
registers for the courses to be taken in consultation with the academic
advisor or the thesis supervisor. Registration must be approved by the
academic advisor or the thesis supervisor and the Department/Program Chair. |
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(2) |
The student selects and
registers for postgraduate courses which have not been previously taken. Upon
the suggestion of the thesis supervisor, the consent of the department
postgraduate studies committee and the approval of the Director of the
Institute, a maximum of 2 postgraduate courses preferably offered in the same
language of the registered program may be taken at another university. The
equivalence of the grades obtained from such courses is determined by the
Postgraduate Studies Committee and the Institute Directorate. |
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(3) |
Semester grades for
courses taken by postgraduate students are specified in Table 1. The minimum
passing grade is B. |
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(4) |
A student who obtains a
grade below B will have to repeat the same course in the first semester the
course becomes available. For postgraduate elective courses from which the
student fails, same course or a new course subject to the approval of the
academic advisor or thesis supervisor may be taken. |
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Sen10/327-5 |
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(5) |
Students who fail a credit
postgraduate course with the same code twice or who fail a total of 2 courses
taken any time during the postgraduate studies (even if a certain course was
passed during the second time) are dismissed from the Institute. |
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Sen10/327-5
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(6) |
Based on the students
English level specified at the beginning of the program, the student is
required to register for the specified courses as of the first academic
semester. Depending on his/her English level, each student is obliged to
follow the English Support Program for at least one semester and become
successful. Courses offered at the English Support Program are non-credit
courses and students are evaluated as Successful (S) or Unsuccessful (U). If
a student receives two consecutive (U) grades from the English course with
the same course code, regardless of the fact that s/he took a leave of
absence during this period, s/he will be dismissed from the program. |
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PhD Qualifying Examination
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14. |
(1) |
Ph.D.
students who have completed the minimum course requirements specified in
article 11(1) will register for the qualifying exam during the registration
period of the following semester. The aim of the PhD qualifying exam is to
determine the students sufficiency in research, knowledge and skills on
basic and relevant subjects in their PhD studies. |
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(2) |
The PhD
qualifying exam is organized and run by a PhD Qualifying Committee consisting
of three or five members appointed upon the recommendation of the
department/program chair and the consent of the Institute Director. If the
PhD qualifying exam is administered centrally, relevant departments post
graduate studies committee may be appointed as the PhD Qualifying Committee.
With the approval of the Institute Directorate, the committee may form exam
juries with the purpose of designing, preparing and administering exams in
different subject areas. A relevant form is filled in and the Institute
Directorate is informed accordingly. |
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(3) |
Members
of the PhD Qualifying Committee and the Exam Jury are selected from the relevant
academic staff. |
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(4) |
The
qualifying examination is conducted within the last 15 days before the end of
the classes on a date determined by the Head of Department/Program. |
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(5) |
The
examination consists of written and oral parts. |
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(6) |
The PhD
Qualifying Committee evaluates the student as Successful (QS) or Unsuccessful
(QU) and informs the Institute. If the PhD Qualifying Committee includes an
exam jury/juries consisting of academic staff as well as the committee
members, evaluation is done by an extended committee including the
jury/juries. The student is qualified as Successful (QS) or Unsuccessful (QU)
and the Institute is informed accordingly. |
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(7) |
Students
who are evaluated as unsuccessful will register for the Qualifying Examination
in the following semester. The jury as defined in article 14(2) will consist
of the same members, if possible. |
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(8) |
A student
who fails the qualifying examination twice will be dismissed from the
program. |
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Thesis Monitoring
Committee
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15. |
(1) |
A thesis monitoring committee is formed for every
student who becomes successful from the PhD Qualifying Exam until the
add-drop period of the semester following the PhD Qualifying Exam, based on
the opinion of the thesis supervisor, the recommendation of the department/program
chair and the approval of the Institute Directorate. |
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(2) |
The thesis monitoring committee consists of three
members including the thesis supervisor, a member from the department and, if
possible, one member from another department. The co-supervisor, if
available, can attend the committee meetings without the right to vote. |
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(3) |
Upon the recommendation of the relevant department
head and the approval of the Institute Directorate, members of the Thesis
Monitoring Committee can be changed after the semester of its formation. |
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Approval of the Thesis
Topic
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16. |
(1) |
Within one month after the formation of the Thesis
Monitoring Committee, the student prepares a thesis proposal including
information about the aim, methods to be used and the action plan, and, with
the thesis supervisors approval, applies to the department in writing and
with sufficient number of copies asking for a date to defend the thesis
proposal orally. The Department determines on a date for oral defense and
announces it to the department. Students thesis proposal is sent to the
members of the Thesis Monitoring Committee minimum 15 days before the oral
defense date. The student will give an oral presentation on the thesis topic
proposal before the committee. This presentation is open for interested
people, but only committee members can ask questions to the student. After
the presentation, the committee convenes to give its decision. |
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(2) |
The Thesis Monitoring Committee decides to accept or
reject the thesis proposal presented by the student with a simple majority.
The Institute is informed about the decision of the committee which is put on
a form and which includes the approval of the Department/Program Head. Based
on the Committees decision, the thesis supervisor will assign either a
Satisfactory (TP) or an Unsatisfactory (TU) grade as the students end of
semester thesis grade. |
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(3) |
A student whose thesis topic proposal is rejected
has the right to choose a different topic and a new thesis supervisor. Under
such circumstances a new Thesis Monitoring Committee may be appointed. A
student who continues with the same thesis supervisor will repeat the thesis
topic proposal defense within three months and a student who changes the
thesis subject and thesis supervisor will repeat the thesis topic proposal
defense within six months. Students who fail the defense for the second time
will be dismissed from the program. |
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(4) |
The Thesis Monitoring
Committee will meet once every semester for a student whose thesis topic
proposal was accepted. The student will submit a written report to the
committee at least 15 days before the meeting date, explaining the progress
of the thesis work, list of national and international publications and work
planned for the following semester. Following the submission of the report,
the committee evaluates the work of the student as Successful or
Unsuccessful. The thesis supervisor gives the semester grade of the student
parallel to the decision of the committee as Sufficient (TP) or
Insufficient (TU). |
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Ph.D. Thesis
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17. |
(1) |
In a Ph.D. Thesis, at least one of the following is
sought: |
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(a) |
Introducing an innovation to science. |
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(b) |
Developing an innovative scientific method. |
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(c) |
Applying a known method to a new field. |
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(2) |
A certain period of the thesis study may be
conducted at another University or research institute with the approval of
the Faculty Council. |
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(3) |
At the end of each semester, work regarding thesis
study is evaluated as Satisfactory (TP) or Unsatisfactory (TU) by the Thesis
Supervisor as explained under article 16(4). Students whose thesis study is
evaluated as (TU) in 2 consecutive semesters without regard to any semester
of leave of absence between the 2 semesters, or who fail thesis study 3 times
at certain intervals are dismissed from the program. |
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(4) |
The thesis has to be written in accordance with the
general Postgraduate Thesis Writing guidelines set by the Institute
Directorate. The number of copies to be submitted to the Institute through
the Department office must be the same as the number of Jury members
(including the substitute member) set out in article 18(2). |
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Thesis Jury and Evaluation
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18. |
(1) |
For the thesis jury to be appointed, the candidate
should fulfill scientific activities and meet special conditions (at least
one publication related to the thesis topic has to be published or be accepted
for publication in SCI, SCI-expanded, SSCI, AHCI and/or in internationally
recognized indexes) specified in the Academic Evaluation Criteria. |
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(2) |
After one week of the submission of a thesis to the
Institute Directorate the latest, the Director of the Institute in
consultation with the concerned Department/Program Head, appoints a thesis
jury consisting of at least 3 and at most 5 members including the thesis
supervisor and at least one member from outside the University. Each jury
member is given a copy of the thesis. In the presence of a co-supervisor for
the thesis, the jury consists of 5 members. |
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(3) |
The thesis jury convenes on a date approved by the
Director of the Institute and elects the Chair. The thesis supervisor or the
co-supervisor cannot be elected as the Chair. |
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(4) |
The candidate defends the
thesis before the thesis jury. The thesis jury, having evaluated the written
thesis and the defense of the candidate can reach one of the following decisions
by a simple majority. Possible decisions are Approved (TS), Approval Upon
Alteration (TI), Repetition of Defense (TR), or Rejected (TJ). Decision
of the jury is verbally given to the candidate and in writing together with
relevant justifications to the Directorate of the Institute. Students who
receive Rejected are dismissed from the program. Time periods associated
with jury decisions Approval Upon Alteration or Repetition of Defense are
in addition to all study periods indicated for the Post-graduate program in
this By-law. Such students will be required to register to the program for
the indicated period. |
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(5) |
Doctoral degree candidates who have gained the right
of thesis defense according to the Article 18(1) of this By-law and who have
an awaiting publication status are given the right to register for an
additional semester for thesis defense. This additional semester is given on
top of all study periods specified in this By-law. The candidate registers
and defends his/her thesis during the first academic semester following the
date when s/he gained the right of defense. |
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(6) |
Necessary corrections to
the thesis, evaluated as Approval Upon Alteration have to be completed
within three months and submitted to the jury members. The thesis will be
considered as Approved following the written confirmation that the required
corrections have been carried out to the satisfaction of all jury members.
The jury members report will be relayed to the Directorate of the Institute. |
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(7) |
A candidate, who was
evaluated as Repetition of Defense is required to repeat the defense before
the jury within six months following the first jury. The jury consists of the
same members, if possible, and is formed according to criteria set in article
8(1). A candidate whose thesis is evaluated as Rejected by the second jury
will be dismissed from the program. |
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(8) |
A candidate whose thesis
is evaluated as Approved is required to submit bounded copies of the thesis
to the Institute Directorate. The number of copies to be submitted is
determined by the Institute. |
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(9) |
Bounded copies of the thesis with the graduation
document are sent to the Institute by the department. A students graduation
takes place following the approval of the Rectors Office. |
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Appeals
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19. |
(1) |
Appeals can take place under the following
circumstances: |
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(1) |
midterm or final exam results, |
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(2) |
dismissal from the program due to academic failure, |
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(3) |
claiming that due to academic and administrative
decisions taken about the student, s/he fails to fulfill program requirements
and thus his/her progress is prevented. |
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(2) |
Appeals can be based on the following reasons: |
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(1) |
Errors in the evaluation of the exam results, |
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(2) |
Application (administrative) errors by the academic
or administrative staff, |
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(3) |
Evaluations based on non-academic criteria, |
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(4) |
Evaluations based on non-ethical criteria, |
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(5) |
Not taking into consideration factors beyond
students control. |
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(3) |
Appeals based on academic reasons cannot be made for
examinations and evaluation results by the councils/juries. |
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(4) |
Appeals are made following the methods below: |
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(1) |
Students apply to the Program/Department with a
petition for a re-evaluation of the exam papers and grade/s within 3 days
following the announcement of the mid-term and final exam results. |
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(2) |
In order to evaluate appeals made for material
errors in the evaluation of the exams, The department/program Head forms a
committee with relevant members. The committee evaluates the exam papers,
finds out whether there is material error or not, and then informs the
Department accordingly. The Institute and the student are informed about the
committee decision within 15 days. |
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(3) |
If the subject of the appeal is about an academic
staff who is at the same time the head of the department/program, the process
is held by the Director of the Institute. If the Institute Director is the
subject of the appeal, the process is followed up by the Vice Rector
responsible for Academic Affairs. |
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(4) |
Appeals based on Article 19(2)-(5) of this By-law
are made to the Institute Directorate within 3 days after the exam results are
announced. The Institute Executive Board analyses and finalizes the appeals
within one month following the application. The Institute Executive Board may
form research committees to reach the ultimate decision. |
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IV. PROVISIONS
REGARDING GRADUATION AND DIPLOMAS |
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Graduation
|
20. |
Students who have fulfilled all requirements of the
Post- graduate and Doctoral degree programs graduate upon the recommendation
of the Director of the Institute and approval of the Rector. |
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Diplomas
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21. |
(1) |
Postgraduate students whose graduation is approved
receive one of the diplomas specified in article 9 of the By-law. |
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(2) |
Doctoral degree students whose graduation is
approved receive a Doctorate Diploma (Ph.D.). |
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(3) |
Issued diplomas carry the signatures of the Director
of the Institute and the Rector, the University stamp and an embossed stamp. |
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(4) |
Graduates are obliged to pay diploma fees determined
by the Senate. |
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Documents Issued for Visiting and Special Students
|
22. |
No diplomas are issued for Visiting Students and
Special Students. However, such students receive a document issued by the
Registrars Office specifying courses taken and grades obtained. |
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Disciplinary Issues
|
23. |
All disciplinary matters regarding Post-graduate
students are subject to the provisions of the Eastern Mediterranean
University Disciplinary By-law for Students. |
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Issues not Covered |
24. |
Provisions of the Eastern Mediterranean University
Education, Examinations and Success Regulations are valid and applicable for
matters not clearly defined in the present By-law. Issues not covered by the
existing regulations or by-laws are subject to the decision of the Institute
Board. |
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Executive Power |
25. |
The By-law is executed by the Eastern Mediterranean
University Rectors Office. |
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Coming into Force
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26. |
The present By-law becomes effective following its
approval by the Senate. |
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Temporary Article
|
27. |
Duties of the Institute Executive Board specified in
this By-law are performed by the Institute Board until the relevant By-law
changes take place. |
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TABLE 1 GRADES
USED IN POSTGRADUATE PROGRAMS
|
Letter Grade |
Coefficient |
Definition |
|
|
|
|
Postgraduate |
Doctoral Degree |
|
A |
4.00 |
Pass |
Pass |
|
A- |
3.70 |
Pass |
Pass |
|
B+ |
3.30 |
Pass |
Pass |
|
B |
3.00 |
Pass |
Pass |
|
B- |
2.70 |
Conditional pass |
Fail |
|
C+ |
2.30 |
Conditional pass |
Fail |
|
C |
2.00 |
Conditional pass |
Fail |
|
C- |
1.70 |
Fail |
Fail |
|
D+ |
1.30 |
Fail |
Fail |
|
D |
1.00 |
Fail |
Fail |
|
D- |
0.70 |
Fail |
Fail |
|
F |
0.00 |
Fail |
Fail |
|
NG |
0.00 |
Fail due to absenteeism |
Fail due to absenteeism |
|
I |
- |
Incomplete |
Incomplete |
|
W |
- |
Course withdrawn |
Course withdrawn |
|
SS |
- |
Seminar Course Satisfactory |
- |
|
SU |
- |
Seminar Course Unsatisfactory |
|
|
PS |
- |
Term Project Satisfactory |
|
|
PI |
- |
Term Project Satisfactory Subject to Modifications |
|
|
PU |
- |
Term Project Unsatisfactory |
|
|
PP |
- |
Ongoing Term Project |
|
|
TP |
- |
Thesis Study Satisfactory |
Thesis Study Satisfactory |
|
TU |
- |
Thesis Study Unsatisfactory |
Thesis Study Unsatisfactory |
|
TS |
- |
Thesis Defense Satisfactory |
Thesis Defense Satisfactory |
|
TI |
- |
Thesis Defense Satisfactory Subject to Modifications |
Thesis Defense Satisfactory Subject to Modifications |
|
TR |
- |
Thesis Defense to be Renewed |
Thesis Defense to be Renewed |
|
TJ |
- |
Thesis Defense Rejected |
Thesis Defense Rejected |
|
QS |
- |
- |
Successful in Qualifying Examination |
|
QU |
- |
- |
Unsuccessful in Qualifying Examination |