In case of absence of mutual agreement between two parties regarding the English version of these regulations, the Turkish version regulations are valid and will be applied.

 

EASTERN MEDITERRANEAN UNIVERSITY

BY-LAW FOR POSTGRADUATE STUDIES AND EXAMINATIONS

 

EASTERN MEDITERRANEAN UNIVERSITY BY-LAW FOR THE INSTITUTE OF POSTGRADUATE STUDIES AND RESEARCH, ESTABLISHMENT, OPERATIONS AND WORKING PRINCIPLES

(By-law Under Article 8)

 

The Rector’s Office has made the following By-law below in accordance with Article 8 of the “Institute of Postgraduate Studies and Research, Establishment, Operations and Working Principles [Board]” with the approval of the Senate.

 

 

I. GENERAL PROVISIONS

Brief Name

1.     

Eastern Mediterranean University Postgraduate Studies and Examinations By-law.

Scope

2.     

This By-law regulates the conditions regarding courses to be taken in postgraduate programs, thesis study, examinations, conditions for success and diplomas to be issued.

 

 

II. PROVISIONS REGARDING POST GRADUATE STUDIES

Postgraduate

3.     

Postgraduate courses comprise of graduate courses opened upon the recommendation of the relevant academic units and the approval of the Institute Executive Board.

Postgraduate Studies and Their Duration

 

4.     

(1)

The postgraduate program with thesis is based on a minimum of 21 credit-hours of at least 7 courses to be completed, Seminar Course and the preparation of a Master’s thesis. A non-thesis postgraduate program may be opened subject to the approval of the Institute Board. The non-thesis postgraduate program is based on a minimum of 42 credit-hours of courses or a minimum of 30 credit-hours of at least 10 courses to be completed and the preparation of a semester project.

Sen12/342-14

 

(2)

The duration of studies for full-time students is a minimum of two and a maximum of four semesters.

 

 

(3)

The duration of postgraduate studies for part-time students is a minimum of 3 and a maximum of 6 semesters.

 

 

(4)

Following the recommendations of the academic advisor or thesis supervisor and the approval of the department/program head specified in Article 5(1) of this By-law, students with part-time status can transfer to full-time status, and full-time students can transfer to part-time status. A relevant form is filled in and the Institute Directorate is informed accordingly.  The duration of studies for students who change their status is calculated according to the remaining semesters in the new status. In order to find the remaining number of semesters, the rate of the total number of semesters in the new program and the total number of semesters in the current program is obtained. The obtained rate is multiplied by the number of remaining semesters in the current program.

 

 

(5)

Based on the evaluation of the student’s situation, recommendation of the thesis supervisor and the approval of postgraduate study committee and department/program head, duration of studies can be extended for a maximum of 2 semesters. A relevant form is filled in and the Institute Directorate is informed accordingly.

 

 

(6)

For students on academic probation, time spent during “scientific preparation courses” and “Postgraduate English Preparation Program” is not included in the overall postgraduate study period.

 

 

(7)

Students who fail to meet the program requirements until the end of the specified study period are dismissed from the Institute post graduate studies.

Academic Advisor, Thesis Supervisor, and Term Project Supervisor

5.     

(1)

A Thesis Supervisor amongst the staff with doctoral degrees is appointed to each student admitted to the postgraduate program during the semester of registration with the approval of the Department Chair. However, in the case of a thesis supervisor not being specified, an academic advisor is appointed. A relevant form is filled in and the Institute Directorate is informed accordingly. Duties of the academic advisor, if available, are transferred to the thesis supervisor upon his/her appointment. If a need arises, a co-supervisor from within or outside the university can be appointed to contribute towards the supervision of the thesis. Reasons for the appointment of a co-supervisor and areas of contribution of each supervisor are indicated in the relevant appointment form.

 

 

(2)

In the Master’s programs with a thesis, a thesis supervisor should be appointed taking into consideration the preference of the student and subject to the consent of the concerned academic staff, no later than the add drop date of the 3rd semester of the student in accordance with Article 5(1). The student proposes a thesis topic and fills in the relevant form until the same date.  The form should be approved by the thesis supervisor, postgraduate studies committee and department/program head and is sent to the Institute Directorate. Students, whose thesis topic is approved, should register for the thesis every semester.

 

 

(3)

Thesis supervisor or the thesis topic of a postgraduate student may be changed subject to the approval of the department chair and the postgraduate studies committee. A relevant form is filled in and the Director of the Institute is informed accordingly.

 

 

(4)

In the case that the program includes a Term Project, the Department/Program Chair appoints a “Term Project Supervisor” amongst the staff with doctoral degrees.

Courses, Examinations and Assessment

6.     

(1)

The student determines and registers for the courses to be taken in consultation with the academic advisor or the thesis supervisor. Registration must be approved by the academic advisor or the thesis supervisor and the Department/Program Chair.

 

 

(2)

Of the courses to be taken by the student, maximum one course which has not been taken before can be chosen from the undergraduate curriculum. Upon the suggestion of the academic advisor or the thesis supervisor, the consent of the Department/Program Chair and the Postgraduate Studies Committee, and the approval of the Director of the Institute, a maximum of 2 postgraduate courses offered in the same language of the registered program may be taken at another university. The equivalence of the grades obtained from such courses is determined in accordance with the cross-institutional agreements, if available, by Postgraduate Studies Committee and the Institute Directorate.

 

 

(3)

Semester grades for courses taken by postgraduate students are specified in Table 1. The minimum passing grade is “C”.

 

 

(4)

A student who obtains a grade below “C” will have to repeat the same course in the first semester the course becomes available. For postgraduate elective courses from which the student fails, same course or a new course subject to the approval of the academic advisor or thesis supervisor may be taken.

Sen10/327-5

 

(5)

Students who fail a credit postgraduate course with the same code twice or who fail a course taken as a replacement for a previously failed course, or who fail a total of 3 credit courses taken any time during the postgraduate studies (even if a certain course was passed during the second time) are dismissed from the Institute.

Sen12/351-7

 

(6)

Registration procedures for and the content, application and evaluation of the seminar course are as follows:

 

 

 

(a)

The seminar course has to be taken latest by the third semester.

 

 

 

(b)

The seminar course is either run by a coordinator appointed by the department chair or the thesis supervisor of the student.

 

 

 

(c)

The aim of the seminar course is to improve the student’s skills in conducting research in an area of interest for the student, preferably a topic related to the thesis work, and reporting the research findings both verbally and in writing.

 

 

 

(d)

In the application of the seminar course, the student conducts a literature review, prepares a written report and an oral presentation under the supervision of the thesis supervisor/ course coordinator. The presentation date is announced by the relevant department. It is compulsory for students who are registered to the seminar course to attend the presentations.

 

 

 

(e)

The seminar course is a non-credit course and the student is either graded as Successful (SS) or Unsuccessful (SU) by the thesis supervisor/course coordinator. If a student receives two consecutive (SU) grades from the seminar course, regardless of the fact that s/he is/was on leave of absence, s/he will be dismissed from the program.

 

 

(7)

Successful completion of the postgraduate courses necessitates a CGPA of at least 3.00 and a (SS) grade from the seminar courses. Students who complete their courses, but fail to attain a CGPA of 3.00, can take four more courses at most to improve their CGPA. These extra courses may be chosen from previously taken courses or may be new courses. Students who still remain below a CGPA of 3.00 after completing extra courses are dismissed from the program.

Sen10/327-5

 

(8)

Based on the student’s English level determined at the beginning of the program, the student is required to register for the specified courses starting from the first academic semester. In accordance with his/her English level, the student is required to attend and become successful from an English Support Program for a minimum of one semester. Courses offered at the English Support Program are non-credit courses and students are qualified as Successful (S) or Unsuccessful (U). If a student receives two consecutive (U) grades from the English course with the same course code, regardless of the fact that s/he took a leave of absence during this period, s/he will be dismissed from the program.

Master’s Thesis

7.     

(1)

A Master’s thesis has to be a unique piece of work, which includes evaluation or thorough analysis of a method.

 

(2)

At the end of each semester, work regarding thesis study is evaluated as Satisfactory (TP) or Unsatisfactory (TU) by the Supervisor with the approval of the Head of Department, as specified in Table I. If a student receives two consecutive (TU) grades from the thesis study, regardless of the fact that s/he is on leave, or if s/he becomes unsuccessful from the thesis study three times, s/he will be dismissed from the program.

 

 

(3)

The thesis has to be written in accordance with the general “Thesis Writing” guidelines set by the Institute Directorate. Number of copies to be submitted to the Institute through the Department must be the same as the number of Jury members (including the substitute member).

Thesis Jury and Evaluation

8.     

(1)

Following the submission of a thesis to the Institute Directorate, the Director of the Institute, in consultation with the concerned Department/Program chair, appoints a thesis jury consisting of minimum 3 and maximum 5 members and a substitute member, including the thesis supervisor. Each jury member including the substitute is given a copy of the thesis. In the presence of a co-supervisor for the thesis, the jury consists of 5 members. Jury members should hold at least a doctoral degree.

 

 

(2)

The thesis jury convenes on a date approved by the Institute Directorate and elects the head of the Jury. Thesis supervisor or the co-supervisor cannot be elected as the head of the Jury.

 

 

(3)

The candidate defends the thesis before the thesis jury. The thesis jury, having evaluated the written thesis and the defense of the candidate, reach one of the following decisions by simple majority. Possible decisions are “Accept”, “Accept subject to some corrections”, “Renewal of the Thesis Defense”, or “Reject”. Decision of the jury is verbally given to the candidate and in writing together with the relevant explanation to the Institute Directorate. Students who receive “Reject” are dismissed from the program. Students who receive “Accept subject to some corrections” or “Renewal of the Thesis Defense” are expected to comply with the requirements set out by the thesis jury within the specified period in addition to all study periods indicated for the postgraduate program in this by-law. Such students will be required to register to the program for the indicated period.

 

 

(4)

Necessary corrections to the theses, evaluated as “Accept subject to some corrections” have to be completed within one month and submitted to the jury members. The thesis will be considered as “Accepted” following the written confirmation that the required corrections have been carried out to the satisfaction of the majority or all jury members. The jury members report will be relayed to the Institute Directorate of the Institute by the relevant department chair.

 

 

(5)

A candidate, who was evaluated as “Renewal of the Thesis Defense” is required to repeat the defense before the jury within three months following the first jury. The jury consists of the same members, if possible, and is formed according to criteria set in article 8(1). A candidate whose thesis is evaluated as “Reject” by the second jury will be dismissed from the program.

 

 

(6)

A candidate whose thesis is evaluated as “Accepted” is required to submit bounded copies of the thesis to the relevant department which will, in turn, submit the copies to the Institute Directorate. Number of copies to be submitted is determined by the Institute.

 

 

(7)

Bounded copies of the thesis with the graduation document are sent to the Institute by the department. A student’s graduation takes place following the approval of the Rector’s Office.

Semester Project and Its Evaluation

9.     

(1)

A semester project, which is applied in non-thesis postgraduate programs, is a project that requires the students to demonstrate the ability in applying their accumulations in finding unique, realistic, applicable and innovative solutions to problems in their professional fields.

 

 

(2)

A student can take a semester project during the summer school, subject to successful completion of all other courses required by the program. The student will defend his/her project at the end of the semester before of a jury consisting of three members. The jury consists of the project supervisor and two other members of the academic staff/senior instructors who hold a doctoral degree.  Members of the academic staff/senior instructors with a doctoral degree are appointed by the Department Chair. The jury convenes on a date approved by the Department Chair and elects a member as the Head. The jury evaluates the project and the presentation of the student with a simple majority as “Accept” (PS), “Accept subject to some corrections” (PI), or “Insufficient” (PU). The required corrections should be finished within 2 weeks and submitted to the jury members. A written report from the jury members confirming the satisfactory completion of the required corrections to the Department Chair will mean the Satisfactory (S) completion of the Semester Project.

 

 

(3)

Students who cannot complete their projects within the specified period can be issued “Project in Progress” (PP) grade only for one semester. A student with a (PP) grade re-registers for the semester project course in the following semester.

 

 

(4)

If a student becomes unsuccessful from the semester project by receiving a (PU) grade twice, s/he is dismissed from the program.

 

 

III. PROVISIONS REGARDING DOCTORAL STUDIES

Doctoral Courses

10.  

Doctoral courses are postgraduate courses opened upon the proposal of the relevant academic units and approval of the Institute Executive Board.

Doctoral Degree Studies and Their Duration

11.  

(1)

The Doctoral program is based on a minimum of 21 credit-hours of at least 7 courses to be completed, the “Qualifying Examination” and the preparation of a doctoral thesis.

 

 

(2)

The duration of a doctoral program for full-time students is a minimum of 4 and a maximum of 10 semesters. The duration of a doctoral program for part-time students is a minimum of 6 and a maximum of 14 semesters.

 

 

(3)

Following the recommendations of the academic advisor or thesis supervisor defined in article 12(1) of this By-law and the approval of the department/program head, students with part-time status can transfer to full-time status, and full-time students can transfer to part-time status. The Institute Directorate is informed accordingly.  The duration of studies for students who change their status is calculated according to the remaining semesters in the new status. In order to find the remaining number of semesters, the rate of total number of semesters in the new program and the total number of semesters in the current program is obtained. The obtained rate is multiplied by the number of remaining semesters in the current program.

 

 

(4)

While evaluating a student’s situation, recommendation of the thesis supervisor defined in article 12(1) of this By-law and the approval of postgraduate study committee and department /program head, the duration of studies can be extended for a maximum of 2 semesters. A relevant form is filled in and the Institute Directorate is informed accordingly.

 

 

(5)

For students on academic probation, time spent during “scientific preparation courses” and “Postgraduate English Preparation Program” is not included in the overall doctoral degree study period.

 

 

(6)

Regardless of their status, students who fail to successfully complete the credit courses required by the program within 4 semesters will be dismissed from the program.

 

 

(7)

If the doctoral degree candidate has completed his/her thesis and submitted it to the Institute Directorate within the legal  study period and if s/he has at least one publication submitted to a journal cited in “Citation Index” and/or in internationally recognized indexes related to the thesis topic to be published as specified in article 18(1) of this By-law, s/he transfers into “awaiting publication” status with the recommendation of the thesis supervisor, postgraduate studies committee and department/program chair, and the approval of the Institute  Directorate defined in article 12(1) of this By-law. Transferring to such status is a prerequisite for graduation. A doctoral degree candidate can have an “Awaiting publication” status for five academic years at most, starting from the first semester after the end of the normal study period. At the end of this period, doctoral degree candidates who fail to meet the publication requirement for graduation are dismissed from the program.

 

 

(8)

Students who fail to complete the doctoral degree program requirement within the set period will be dismissed from the program.

Academic Advisor, Thesis Supervisor

12.  

(1)

A Thesis Supervisor amongst the staff is appointed to each student admitted to the postgraduate program during the semester of registration with the approval of the Department /Program Head. However, in the case of a thesis supervisor not being specified, an academic advisor is appointed. A relevant form is filled in and the Institute Directorate is informed accordingly. If a need arises, a co-supervisor from within or outside the university can be appointed to contribute towards the supervision of the thesis. Reasons for the appointment of a co-supervisor and areas of contribution of each supervisor are indicated in the relevant appointment form.

 

 

(2)

A thesis supervisor should be appointed for each doctoral degree student, if the supervisor has not been appointed before, taking into consideration the preference of the student and subject to the consent of the concerned academic staff, no later than the add drop date of the third semester of the student in accordance with Article 12(1). The student registers for the thesis course and starts doing preliminary work on the thesis topic. A relevant form is filled in and the Institute Directorate is informed accordingly. The student registers for the thesis study every semester and completes preliminary work about the thesis study until the thesis defense. At the end of every semester, thesis supervisor assigns “Satisfactory (TP)” or “Unsatisfactory (TU)” grades according to the student’s performance.

 

 

(3)

Thesis supervisor and/or the thesis topic of a postgraduate student may be changed subject to the approval of the department/program chair and the postgraduate studies committee. A relevant form is filled in and the Director of the Institute is informed accordingly.

 

 

(4)

In the case of the thesis supervisor leaving the University temporarily or permanently, duties of the thesis supervisor continue subject to the consent of the thesis supervisor and the student and the approval of the postgraduate studies committee and the department/program chair. However, an academic advisor among the University staff is appointed for the student. Relevant forms are filled in and the Institute Directorate is informed accordingly.

Courses, Examinations and Evaluations

13.  

(1)

The student determines and registers for the courses to be taken in consultation with the academic advisor or the thesis supervisor. Registration must be approved by the academic advisor or the thesis supervisor and the Department/Program Chair.

 

 

(2)

The student selects and registers for postgraduate courses which have not been previously taken. Upon the suggestion of the thesis supervisor, the consent of the department postgraduate studies committee and the approval of the Director of the Institute, a maximum of 2 postgraduate courses preferably offered in the same language of the registered program may be taken at another university. The equivalence of the grades obtained from such courses is determined by the Postgraduate Studies Committee and the Institute Directorate.

 

 

(3)

Semester grades for courses taken by postgraduate students are specified in Table 1. The minimum passing grade is “B”.

 

 

(4)

A student who obtains a grade below “B” will have to repeat the same course in the first semester the course becomes available. For postgraduate elective courses from which the student fails, same course or a new course subject to the approval of the academic advisor or thesis supervisor may be taken.

Sen10/327-5

 

(5)

Students who fail a credit postgraduate course with the same code twice or who fail a total of 2 courses taken any time during the postgraduate studies (even if a certain course was passed during the second time) are dismissed from the Institute.

Sen10/327-5

 

(6)

Based on the student’s English level specified at the beginning of the program, the student is required to register for the specified courses as of the first academic semester. Depending on his/her English level, each student is obliged to follow the English Support Program for at least one semester and become successful. Courses offered at the English Support Program are non-credit courses and students are evaluated as Successful (S) or Unsuccessful (U). If a student receives two consecutive (U) grades from the English course with the same course code, regardless of the fact that s/he took a leave of absence during this period, s/he will be dismissed from the program.

PhD Qualifying Examination

14.  

(1)

Ph.D. students who have completed the minimum course requirements specified in article 11(1) will register for the qualifying exam during the registration period of the following semester. The aim of the PhD qualifying exam is to determine the student’s sufficiency in research, knowledge and skills on basic and relevant subjects in their PhD studies.

 

 

(2)

The PhD qualifying exam is organized and run by a PhD Qualifying Committee consisting of three or five members appointed upon the recommendation of the department/program chair and the consent of the Institute Director. If the PhD qualifying exam is administered centrally, relevant department’s post graduate studies committee may be appointed as the PhD Qualifying Committee. With the approval of the Institute Directorate, the committee may form exam juries with the purpose of designing, preparing and administering exams in different subject areas. A relevant form is filled in and the Institute Directorate is informed accordingly.

 

 

(3)

Members of the PhD Qualifying Committee and the Exam Jury are selected from the relevant academic staff.

 

 

(4)

The qualifying examination is conducted within the last 15 days before the end of the classes on a date determined by the Head of Department/Program.

 

 

(5)

The examination consists of written and oral parts.

 

 

(6)

The PhD Qualifying Committee evaluates the student as Successful (QS) or Unsuccessful (QU) and informs the Institute. If the PhD Qualifying Committee includes an exam jury/juries consisting of academic staff as well as the committee members, evaluation is done by an extended committee including the jury/juries. The student is qualified as Successful (QS) or Unsuccessful (QU) and the Institute is informed accordingly.

 

 

(7)

Students who are evaluated as unsuccessful will register for the Qualifying Examination in the following semester. The jury as defined in article 14(2) will consist of the same members, if possible.

 

 

(8)

A student who fails the qualifying examination twice will be dismissed from the program.

Thesis Monitoring Committee

15.  

(1)

A thesis monitoring committee is formed for every student who becomes successful from the PhD Qualifying Exam until the add-drop period of the semester following the PhD Qualifying Exam, based on the opinion of the thesis supervisor, the recommendation of the department/program chair and the approval of the Institute Directorate.

 

 

(2)

The thesis monitoring committee consists of three members including the thesis supervisor, a member from the department and, if possible, one member from another department. The co-supervisor, if available, can attend the committee meetings without the right to vote.

 

 

(3)

Upon the recommendation of the relevant department head and the approval of the Institute Directorate, members of the Thesis Monitoring Committee can be changed after the semester of its formation.

Approval of the Thesis Topic

16.  

(1)

Within one month after the formation of the Thesis Monitoring Committee, the student prepares a thesis proposal including information about the aim, methods to be used and the action plan, and, with the thesis supervisor’s approval, applies to the department in writing and with sufficient number of copies asking for a date to defend the thesis proposal orally. The Department determines on a date for oral defense and announces it to the department. Student’s thesis proposal is sent to the members of the Thesis Monitoring Committee minimum 15 days before the oral defense date. The student will give an oral presentation on the thesis topic proposal before the committee. This presentation is open for interested people, but only committee members can ask questions to the student. After the presentation, the committee convenes to give its decision.

 

 

(2)

The Thesis Monitoring Committee decides to accept or reject the thesis proposal presented by the student with a simple majority. The Institute is informed about the decision of the committee which is put on a form and which includes the approval of the Department/Program Head. Based on the Committee’s decision, the thesis supervisor will assign either a “Satisfactory (TP)” or an “Unsatisfactory (TU)” grade as the student’s end of semester thesis grade.

 

 

(3)

A student whose thesis topic proposal is rejected has the right to choose a different topic and a new thesis supervisor. Under such circumstances a new Thesis Monitoring Committee may be appointed. A student who continues with the same thesis supervisor will repeat the thesis topic proposal defense within three months and a student who changes the thesis subject and thesis supervisor will repeat the thesis topic proposal defense within six months. Students who fail the defense for the second time will be dismissed from the program.

 

 

(4)

The Thesis Monitoring Committee will meet once every semester for a student whose thesis topic proposal was accepted. The student will submit a written report to the committee at least 15 days before the meeting date, explaining the progress of the thesis work, list of national and international publications and work planned for the following semester. Following the submission of the report, the committee evaluates the work of the student as “Successful” or “Unsuccessful”. The thesis supervisor gives the semester grade of the student parallel to the decision of the committee as “Sufficient (TP)” or “Insufficient (TU)”.

Ph.D. Thesis

17.  

(1)

In a Ph.D. Thesis, at least one of the following is sought:

 

 

(a)

Introducing an innovation to science.

 

 

(b)

Developing an innovative scientific method.

 

 

 

(c)

Applying a known method to a new field.

 

 

(2)

A certain period of the thesis study may be conducted at another University or research institute with the approval of the Faculty Council.

 

 

(3)

At the end of each semester, work regarding thesis study is evaluated as Satisfactory (TP) or Unsatisfactory (TU) by the Thesis Supervisor as explained under article 16(4). Students whose thesis study is evaluated as (TU) in 2 consecutive semesters without regard to any semester of leave of absence between the 2 semesters, or who fail thesis study 3 times at certain intervals are dismissed from the program.

 

 

(4)

The thesis has to be written in accordance with the general “Postgraduate Thesis Writing” guidelines set by the Institute Directorate. The number of copies to be submitted to the Institute through the Department office must be the same as the number of Jury members (including the substitute member) set out in article 18(2).

Thesis Jury and Evaluation

18.  

(1)

For the thesis jury to be appointed, the candidate should fulfill scientific activities and meet special conditions (at least one publication related to the thesis topic has to be published or be accepted for publication in SCI, SCI-expanded, SSCI, AHCI and/or in internationally recognized indexes) specified in the Academic Evaluation Criteria.

 

 

(2)

After one week of the submission of a thesis to the Institute Directorate the latest, the Director of the Institute in consultation with the concerned Department/Program Head, appoints a thesis jury consisting of at least 3 and at most 5 members including the thesis supervisor and at least one member from outside the University. Each jury member is given a copy of the thesis. In the presence of a co-supervisor for the thesis, the jury consists of 5 members.

 

 

(3)

The thesis jury convenes on a date approved by the Director of the Institute and elects the Chair. The thesis supervisor or the co-supervisor cannot be elected as the Chair.

 

 

(4)

The candidate defends the thesis before the thesis jury. The thesis jury, having evaluated the written thesis and the defense of the candidate can reach one of the following decisions by a simple majority. Possible decisions are “Approved (TS)”, “Approval Upon Alteration (TI)”, “Repetition of Defense (TR)”, or “Rejected (TJ)”. Decision of the jury is verbally given to the candidate and in writing together with relevant justifications to the Directorate of the Institute. Students who receive “Rejected” are dismissed from the program. Time periods associated with jury decisions “Approval Upon Alteration” or “Repetition of Defense” are in addition to all study periods indicated for the Post-graduate program in this By-law. Such students will be required to register to the program for the indicated period.

 

 

(5)

Doctoral degree candidates who have gained the right of thesis defense according to the Article 18(1) of this By-law and who have an “awaiting publication” status are given the right to register for an additional semester for thesis defense. This additional semester is given on top of all study periods specified in this By-law. The candidate registers and defends his/her thesis during the first academic semester following the date when s/he gained the right of defense.

 

 

(6)

Necessary corrections to the thesis, evaluated as “Approval Upon Alteration” have to be completed within three months and submitted to the jury members. The thesis will be considered as “Approved” following the written confirmation that the required corrections have been carried out to the satisfaction of all jury members. The jury members report will be relayed to the Directorate of the Institute.

 

 

(7)

A candidate, who was evaluated as “Repetition of Defense” is required to repeat the defense before the jury within six months following the first jury. The jury consists of the same members, if possible, and is formed according to criteria set in article 8(1). A candidate whose thesis is evaluated as “Rejected” by the second jury will be dismissed from the program.

 

 

(8)

A candidate whose thesis is evaluated as “Approved” is required to submit bounded copies of the thesis to the Institute Directorate. The number of copies to be submitted is determined by the Institute.

 

 

(9)

Bounded copies of the thesis with the graduation document are sent to the Institute by the department. A student’s graduation takes place following the approval of the Rector’s Office.

Appeals

19.  

(1)

Appeals can take place under the following circumstances:

 

 

 

(1)

midterm or final exam results,

 

 

 

(2)

dismissal from the program due to academic failure,

 

 

 

(3)

claiming that due to academic and administrative decisions taken about the student, s/he fails to fulfill program requirements and thus his/her progress is prevented.

 

 

(2)

Appeals can be based on the following reasons:

 

 

 

(1)

Errors in the evaluation of the exam results,

 

 

 

(2)

Application (administrative) errors by the academic or administrative staff,

 

 

 

(3)

Evaluations based on non-academic criteria,

 

 

 

(4)

Evaluations based on non-ethical criteria,

 

 

 

(5)

Not taking into consideration factors beyond student’s control.

 

 

(3)

Appeals based on academic reasons cannot be made for examinations and evaluation results by the councils/juries.

 

 

(4)

Appeals are made following the methods below:

 

 

 

(1)

Students apply to the Program/Department with a petition for a re-evaluation of the exam papers and grade/s within 3 days following the announcement of the mid-term and final exam results.

 

 

 

(2)

In order to evaluate appeals made for material errors in the evaluation of the exams, The department/program Head forms a committee with relevant members. The committee evaluates the exam papers, finds out whether there is material error or not, and then informs the Department accordingly. The Institute and the student are informed about the committee decision within 15 days.

 

 

 

(3)

If the subject of the appeal is about an academic staff who is at the same time the head of the department/program, the process is held by the Director of the Institute. If the Institute Director is the subject of the appeal, the process is followed up by the Vice Rector responsible for Academic Affairs.

 

 

 

(4)

Appeals based on Article 19(2)-(5) of this By-law are made to the Institute Directorate within 3 days after the exam results are announced. The Institute Executive Board analyses and finalizes the appeals within one month following the application. The Institute Executive Board may form research committees to reach the ultimate decision.

 

 

IV. PROVISIONS REGARDING GRADUATION AND DIPLOMAS

Graduation

20.  

Students who have fulfilled all requirements of the Post- graduate and Doctoral degree programs graduate upon the recommendation of the Director of the Institute and approval of the Rector.

Diplomas

21.  

(1)

Postgraduate students whose graduation is approved receive one of the diplomas specified in article 9 of the By-law.

 

 

(2)

Doctoral degree students whose graduation is approved receive a Doctorate Diploma (Ph.D.).

 

 

(3)

Issued diplomas carry the signatures of the Director of the Institute and the Rector, the University stamp and an embossed stamp.

 

 

(4)

Graduates are obliged to pay diploma fees determined by the Senate.

Documents Issued for Visiting and Special Students

22.  

No diplomas are issued for “Visiting Students” and “Special Students”. However, such students receive a document issued by the Registrar’s Office specifying courses taken and grades obtained.

Disciplinary Issues

23.  

All disciplinary matters regarding Post-graduate students are subject to the provisions of the “Eastern Mediterranean University Disciplinary By-law for Students”.

Issues not Covered

 

24.  

Provisions of the “Eastern Mediterranean University Education, Examinations and Success Regulations” are valid and applicable for matters not clearly defined in the present By-law. Issues not covered by the existing regulations or by-laws are subject to the decision of the Institute Board.

 

 

V. FINAL PROVISIONS

Executive Power

25.  

The By-law is executed by the Eastern Mediterranean University Rectors’ Office.

Coming into Force

26.  

The present By-law becomes effective following its approval by the Senate.

Temporary Article

27.  

Duties of the Institute Executive Board specified in this By-law are performed by the Institute Board until the relevant By-law changes take place.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE 1 – GRADES USED IN POSTGRADUATE PROGRAMS

Letter Grade

Coefficient

Definition

 

 

Postgraduate

Doctoral Degree

A

4.00

Pass

Pass

A-

3.70

Pass

Pass

B+

3.30

Pass

Pass

B

3.00

Pass

Pass

B-

2.70

Conditional pass

Fail 

C+

2.30

Conditional pass

Fail

C

2.00

Conditional pass

Fail

C-

1.70

Fail

Fail

D+

1.30

Fail

Fail

D

1.00

Fail

Fail

D-

0.70

Fail

Fail

F

0.00

Fail

Fail

NG

0.00

Fail due to absenteeism

Fail due to absenteeism

I

-

Incomplete

Incomplete

W

-

Course withdrawn

Course withdrawn

SS

-

Seminar Course Satisfactory

-

SU

-

Seminar Course Unsatisfactory

 

PS

-

Term Project Satisfactory

 

PI

-

Term Project Satisfactory Subject to Modifications

 

PU

-

Term Project Unsatisfactory

 

PP

-

Ongoing Term Project

 

TP

-

Thesis Study Satisfactory

Thesis Study Satisfactory

TU

-

Thesis Study Unsatisfactory

Thesis Study Unsatisfactory

TS

-

Thesis Defense Satisfactory

Thesis Defense Satisfactory

TI

-

Thesis Defense Satisfactory Subject to Modifications

Thesis Defense Satisfactory Subject to Modifications

TR

-

Thesis Defense to be Renewed

Thesis Defense to be Renewed

TJ

-

Thesis Defense Rejected

Thesis Defense Rejected

QS

-

-

Successful in Qualifying Examination

QU

-

-

Unsuccessful in Qualifying Examination