In case of absence of mutual agreement between two parties regarding the English version of these regulations, Turkish version regulations are valid and will be applied.

 


EASTERN MEDITERRANEAN UNIVERSITY

REGULATIONS FOR GRADUATE PROGRAMS, REGISTRATION AND ADMISSION

 

EASTERN MEDITERRANEAN UNIVERSITY INSTITUTE OF GRADUATE STUDIES AND RESEARCH ESTABLISHMENT, OPERATIONS AND WORKING PRINCIPLES BY-LAW

(By-law Under Article 7)

 

With the approval of the Senate, Eastern Mediterranean University Rector’s Office prepared the following regulations in accordance with Article 7 of the “[Board] Regulation for the Establishment, Operations and Working Principles of the Institute of Graduate Studies and Research”.

 

 

I. GENERAL PROVISIONS

Brief Name

SEN 30.06.1989

89/48-2,

SEN 24.07.1992

92/94-2 EK 1,

SEN 02.09.1994

94/128-5 EK 4,

SEN 28.09.1994

94/130-6 EK 4,

SEN 12.07.2004

04/226-15 EK 7a,

SEN 25.05.2005

05/240-6,

SEN 03.06.2009

09/304-1 EK 1,

SEN 22.09.2010

10/327-2,3,4

SEN 02.05.2012

12/346-3,

SEN 26.06.2013

13/361-4 EK 3

VYK 27.09.2017

17-18/1(b)-38EK 28

1.     

Eastern Mediterranean University Graduate Programs, Registration and Admission Regulations

Scope

2.     

This By-law regulates the conditions under which students can apply and be admitted to postgraduate programs.

Definitions

3.

In these regulations,

(a) Institute: refers to the Institute of Graduate Studies and Research,

(b) ALES: refers to Academic Personnel and Postgraduate Education Entrance Exam,

(c) GMAT: refers to the Graduate Management Admission Test,

(d) GRE: refers to the Graduate Record Examination,

(e) TOEFL: refers to the Test of English as a Foreign Language,

(f) TÖMER: refers to the Turkish and Foreign Languages Research and Application Centre.

 

 

II. MAIN PROVISIONS

 

Announcement of the Student Admissions

4.     

Every semester, postgraduate and doctoral degree programs admitting new students as well as conditions for application, application deadline, required documents and all other relevant issues are announced by the Institute.

 

Applications to Postgraduate Programs

5.     

(1) (a)

In order to be eligible to apply for a postgraduate program, candidates must have graduated from an undergraduate program and are expected to meet the registration conditions.

 

 

 

     (b)

Citizens of the Turkish Republic applying for postgraduate programs with thesis requirement must possess a minimum score of 55 from ALES or an equivalent score from other exams like GMAT or GRE as specified by the Senate.

 

 

 

     (c)

ALES is not required for post graduate programs without thesis requirement.

 

 

 

(2) (a)

Applicants for doctoral degree programs must possess a postgraduate or undergraduate degree.

 

 

 

     (b)

Citizens of the Turkish Republic applying for doctoral degree programs must possess a postgraduate diploma with thesis (excluding candidates who registered for a non-thesis postgraduate program prior to 06.02.2013 and holding a postgraduate diploma without a thesis) and a minimum score of 55 from ALES or an equivalent score from exams like GMAT or GRE as specified by the Senate.

 

 

 

     (c)

Admission of non-Turkish citizens holding a postgraduate diploma without thesis will be determined by the relevant Department Board.

 

 

 

     (d)

Candidates who possess an undergraduate diploma with a minimum of ten semesters of education excluding faculties of medicine, dentistry, veterinary medicine, pharmacy and preparatory education or who have gained expertise in a laboratory field in line with the principles specified by the Ministry of Health are eligible to apply for a doctoral program.

 

 

 

     (e)

Candidates applying with an undergraduate diploma must possess a graduation average of minimum 3 out of 4 or an equivalent score. Citizens of the Turkish Republic are expected to possess a score of minimum 80 from ALES or an equivalent score from exams like GMAT or GRE as specified by the Senate.

 

 

 

(3)

A document considered valid at the start of the postgraduate program application period of the relevant semester is also found suitable for the registration procedures.

 

 

(4)

Candidates who are/may be in the process of graduation can apply for postgraduate programs.

 

 

 

(5)

Students already registered in a postgraduate program at another university can apply to be transferred horizontally to one of the postgraduate programs of the Eastern Mediterranean University.

 

 

 

(6)

Applicants are expected to submit their applications and supporting      documents to the Registrar’s Office within the specified period.

 

Admissions to Postgraduate Programs

6.     

(1)

Postgraduate Study Committees in every department/program evaluate applications taking into consideration previously set criteria and principles. Based on the submitted documents, the committees decide whether the applications will be accepted or rejected without an exam, or with a written and/or spoken exam and/or an interview and inform the Institute, accordingly. The admissions of the candidates are finalized by the approval of the Institute Directorate. The Registrar’s Office informs candidates whose applications have been approved.

 

 

 

(2)

(a) In the evaluation of applications for horizontal transfers, a candidate’s current program and the applied program should be equivalent and the applicants should have successfully completed at least one semester in their current programs.

 

 

 

 

(b)

Regarding students gaining exemption to the postgraduate programs through horizontal transfer, any exemptions to be granted and the period within which the student is expected to complete the program are determined by Postgraduate Study Committee in line with Article 10 of these regulations. The Institute Directorate is notified, accordingly.

 

 

 

 

(c)

Those who have been admitted to postgraduate programs in EMU through horizontal transfers are expected to study in EMU for the minimum study period specified in  Articles 7(1) and 13 of the “Regulations for Postgraduate Studies and Examinations”.

 

 

(3)

(a)

Candidates who have been admitted into the English medium postgraduate and all doctoral programs should obtain the minimum score from internationally recognized proficiency exams such as TOEFL or submit a document with a score from an equivalent English language test specified by the Institute Board.

 

 

 

 

(b)

Validity of any English language test certificated is determined by the Institute Directorate in consultation with Foreign Languages and English Preparatory School.

 

 

 

 

(c)

Applicants who do not possess documents to be exempted from the English Preparatory program take the English Proficiency Test administered by the Foreign Languages and English Preparatory School. Those who obtain the minimum grade (or above) specified by the Institute Board are eligible to start their postgraduate studies.

 

 

 

 

(d)

Applicants not meeting the English proficiency requirements can start their studies at postgraduate programs on the condition that they sit for the English Proficiency Test administered by the Foreign Languages and English Preparatory School and register for the English Support Program corresponding with their level of English.

 

 

 

 

(e)

Candidates who have graduated from an EMU English medium postgraduate program and who apply for another English medium postgraduate or doctoral degree program are exempted from the English Proficiency Exam requirement on the condition that they apply within two years following their graduation.

 

 

 

 

(f)

No English language test requirement is sought for applicants who have been re-admitted to postgraduate programs, on the condition that they were registered to a postgraduate program in Eastern Mediterranean University within the last two years from their application date to the program and that they submit a document certifying that they possess the minimum score specified for the semester of application to the postgraduate program of re-admission.

 

 

 

 

(g)

No English language test requirement is sought for applicants who are citizens of countries whose official language is English and, at the same time, who have obtained their undergraduate or postgraduate degrees from an English-medium institution of higher education.

 

 

 

 

(h)

 

 

 

 

(i)

No English language test requirement is sought for applicants who are citizens of countries whose official language is not English but who have obtained their postgraduate degrees from an English-medium institution of higher education in a country whose official language is English, on the condition that they apply within two years following their graduation.

 

No English language test requirement is sought for applicants who are citizens of countries whose official language is not English but who have obtained their undergraduate degrees from an English-medium institution of higher education in a country whose official language is English.

 

 

 

(4)   (a)

Applicants whose official language is not Turkish but applied for Turkish-medium postgraduate programs are expected to have obtained the minimum score from TÖMER exam or other equivalent Turkish language exams approved by the Institute Board or to submit an equivalent document certifying their  Turkish language proficiency level.

 

 

       (b)

Validity of any Turkish language test certificated is determined by the Foreign Languages and English Preparatory School.

 

 

 

       (c)

Applicants failing to submit a valid Turkish language test document sit for the Turkish Language Exam administered by the Foreign Languages and English Preparatory School. Applicants who have obtained the minimum score specified by the Institute Board gain the right to start their studies in postgraduate programs.

 

 

 

       (d)

Applicants failing to fulfil the Turkish language requirements may start their postgraduate studies on the condition that they register for the Turkish Support Program corresponding with their level determined by the Foreign Languages and English Preparatory School in line with their score obtained from the Turkish Language Exam.

 

 

 

   (e)   

Candidates who have graduated from a Turkish medium postgraduate program of Eastern Mediterranean University and who, also, apply for another Turkish medium postgraduate or doctoral degree program in EMU are exempted from the Turkish Language Proficiency Exam requirement on the condition that they apply within two years following their graduation.

 

 

 

   (f)

No Turkish language test requirement is sought for applicants who have been re-admitted to postgraduate programs, on the condition that they were registered to a postgraduate program in Eastern Mediterranean University within the last two years from their application date to the program and that they submit a document certifying that they possess the minimum score specified for the semester of application to the postgraduate program of readmission.

 

 

 

   (g)

No Turkish language test requirement is sought for applicants who are citizens of countries whose official language is not Turkish and at the same time, who obtained their postgraduate degrees from a Turkish-medium institution of higher education in a country with Turkish as the official language, on the condition that they apply within two years following their graduation.

 

 

 

   (h)

No Turkish language test requirement is sought for applicants who are citizens of countries whose official language is not Turkish but who obtained their undergraduate degrees from a Turkish-medium institution of higher education in a country with Turkish as an official language.

 

Registration

7.  

(1)

Preliminary registration of students admitted to the postgraduate programs is carried out by the Registrar’s Office. During registration, original diplomas, transcripts and language proficiency certificates must be submitted.

 

 

 

(2)

Course and thesis registrations of postgraduate students are carried out by their respective   academic unit at the beginning of each semester.

 

 

 

(3)

Students can concurrently study in more than one postgraduate program without thesis. Students studying in a postgraduate program with thesis or a doctoral program are not eligible to register for another postgraduate program.

 

Opening New Postgraduate Programs

8.     

If the number of applicants provisionally registered for a newly opened postgraduate program in any semester is less than 5, the program may not admit any students based on the recommendation of the department/program head and the approval of the Institute Director.

 

Student Status

9.     

Postgraduate students are admitted to the program may have the following status:

 

 

(1)

A student satisfying all conditions for admission in a postgraduate program is given the right to register for the applied program. However, students who have undergraduate or postgraduate degrees in fields other than the postgraduate program for which they are applying, or who are considered by the department to be inadequate with regards to scientific proficiency can be accepted on the condition that they successfully complete the scientific preparation program. Such students are called “Conditional Students”. Transfer of such students to the normal program takes place upon the completion of the Scientific Preparation Program.

 

 

(2)

(a)

Special students are the graduates or students of an institution of higher education who are granted permission to attend some courses under the conditions specified by departments/programs and approved by the Institute Directorate. Such students are not issued a diploma or a title and special student status cannot be longer than 2 semesters. Students who take courses with “special student” status cannot benefit from student rights. In the admission of special students, there is no entrance exam or a requirement for a specific grade level. Like other students, special students are required to fulfil their obligations towards university and meet the conditions specified for the courses they follow.

 

 

 

(b)

In case of a special student gaining the right to register for a postgraduate program, credits gained from the postgraduate courses with a special student status may be accepted by the student’s current program upon the recommendation of the Postgraduate Study Committee and the approval of the Institute Directorate on the condition that the number of credits gained from postgraduate courses taken with a special student status do not exceed half of the credits of the currently followed program.

 

 

 

(3)

Students who are registered in a postgraduate program at another institution and who are allowed to take certain number of courses in EMU postgraduate programs upon the approval of their institution are called “Visiting Students”.

 

 

 

(4)

Status of students who have successfully passed the Ph.D. Qualifying Exam and whose thesis proposals have been approved is specified as “Doctoral Candidate”. 

 

 

 

(5)

After having completed all program conditions except for the publication requirement and submitted the thesis to the Institute, a doctoral candidate is given the ‘Awaiting Publication” status.

 

 

 

 

 

 

Course Exemptions

10.     

(1)

Applications for exemptions are submitted to relevant Department Chair’s office with the exemption documents until the end of the semester at the beginning of which student initially registered for the program. Requests for exemptions or withdrawing the submitted applications for exemptions during the upcoming semesters/years are not accepted.

 

 

 

(2) (a)

For students who have registered to postgraduate programs in EMU, courses taken from a post graduate program at another institution and courses taken from post graduate programs as an  undergraduate student can be taken into consideration and be exempted, on the condition that they are not used for diploma purposes. Such courses are transferred to the student’s transcript in accordance with a corresponding letter grade applied by EMU and are also included in the CGPA calculation.

 

 

 

      (b)

Previously taken courses that are exempted by the registered program should have “B” as the minimum grade and should be taken within five academic years preceding the semester of the postgraduate program registration in EMU. Exemptions for courses that are taken more than five years ago prior to the application are granted by Faculty Board upon the recommendation of the Department Board.

 

 

 

      (c)

Total credits of exempted courses transferred to the registered program can only be equivalent to half of the credits necessary to complete the program. Out of the previously taken credit courses that are transferred to the new program,  a semester is deducted from the student’s total study period for every three exempted credit courses, on the condition that the total period of study is not less than the minimum study period specified in Regulations for Postgraduate Studies and Examinations.

 

 

(3)

Exemptions for courses which are taken at a certificate program are not given. In accordance with Articles 10(4)(a)-(b) of these regulations, exemptions may be granted for courses which are taken at Eastern Mediterranean University with a special student status.

 

 

(4)

(a)

If students who left a postgraduate program at EMU for a reason other than a disciplinary penalty gain admission by re-applying to the University or by transferring between different programs, courses with a minimum “C” grade in postgraduate programs and “B” grade in doctoral degree programs which were taken during the last five academic years (counting backwards from the date of application) can be exempted upon the approval of the Postgraduate Studies Commission. Exemptions for courses that are taken five or more years prior to the application are granted by Faculty Board upon the recommendation of the Department Board.

 

 

 

(b)

However, postgraduate students are required to re-register for the Seminar Course and Thesis Study in thesis programs and Semester Project in non-thesis programs. Similarly, Doctoral Degree students are required to re-register for the Ph.D. Qualification Exam and Thesis Study.

 

 

(5)

(a)

The minimum study period for students who get exemption for certain courses is the minimum study period specified in Articles 7(1) and 13 of the Regulations for Postgraduate Studies and Examinations together with the period of study in the previous program.

 

 

 

(b)

The remaining period of study after the course exemption procedure is recalculated by the deducting one semester for every three credit courses.

 

Transfers between Programs

11.

(1)

 

Students registered to a postgraduate program in Eastern Mediterranean University can apply for transfers between  programs. Students, who wish transfer from a non-thesis postgraduate program to a postgraduate program with thesis, must satisfy the application requirements for the postgraduate program with thesis, successfully complete minimum 3 courses in the non-thesis program and finally obtain minimum a CGPA of 3 out of 4. Such conditions are not sought for students wishing to transfer from a thesis program to non-thesis program.

 

 

(2)

Regarding students who transfer between thesis and non-thesis programs with identical titles within the University, all credit courses already taken in the previous program, including the failed ones, appearing on the student transcript are transferred to the new program, regardless of the obtained grades.

 

 

 

(3)

 

An extra semester is granted to students who transfer from a thesis program to a non-thesis program in order to fulfil the requirements of the non-thesis program as specified in Article 13 of the Regulations for Postgraduate Studies and Examinations.

 

Scientific Preparation Program

12.     

 

Out of the students who have gained admission to postgraduate and doctoral degree programs as specified in article 9(1), those who have obtained their undergraduate or postgraduate degrees in fields different from the applied postgraduate or doctoral programs or those who have gained their undergraduate or postgraduate degrees in institutions of Higher Education other than Eastern Mediterranean University may be subject to Scientific Preparation Program.

 

 

 

III. MISCELLANEAOUS PROVISIONS

 

 

13.  

In the event that documents submitted by students registering for any of the Postgraduate programs are discovered to be fake, these students will immediately be dismissed from the Institute, regardless of the stage they are in their studies. If such students have already left the University any certificate/diploma or similar documents will be declared void and legal action will be pursued.

 

 

 

IV. FINAL PROVISIONS

 

Coming into Force

14.  

These regulations come into force following their approval by the Eastern Mediterranean University Senate.

 

Topics not covered

15.  

Relevant provisions of the regulations and by-laws of Eastern Mediterranean University are valid and applicable for matters not explicitly covered in these regulations. Issues not at all covered by the existing regulations or by-laws are subject to the decision of the Institute Board.

 

Execution

16.  

These regulations are executed by the Rector of the Eastern Mediterranean University.

 

Temporary Provision

17.  

After these regulations take effect, students registered for the program before the Fall Semester of the 2017-18 Academic Year may benefit from the new rights stated in these regulations, on the condition that they apply to relevant Department Chair’s Office until 9 October 2017. Otherwise, they will be subject to the provisions of the former regulations.