In the event of absence of mutual agreement between two parties regarding
the English version of these regulations, Turkish version regulations are valid
and will be applied.
Regulation for Course
Registration
(By-law 89/1988, 157/1989, 92/1990, 364/1991,
112/1993, 113/1993, 234/1994, 280/1994, 158/1995, 334/1995, 1215/1996, 58/1999,
557/1999, 699/1999, 854/2007, 435/2010)
Regulation under Article 10
Eastern Mediterranean University Rector’s
Office prepared the following regulation according to Article 10
of Eastern Mediterranean University Education, Examinations and
Success By-law with Senate’s approval.
This regulation also covers
Regulation for EMU Course Registration (Amendment No.1/05 – 1/24).
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I. General
Provisions |
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Brief Title SEN. 25.05.2005 05/240-5 EK 3 SEN. 23.06.2008 08/290-3 EK 3, SEN. 05.02.2010 10/314-2 EK 2, SEN. 26.10.2011 11/340-3 VYK 14.11.2017 17-18/7-5 EK
4, VYK 16.09.2023 22-23/32-12, VYK
19.09.2024 23-24/35(b)-1
EK 1 |
1. |
This
regulation is titled as the “Eastern Mediterranean University Regulation for
Course Registration”. |
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Aim |
2. |
This regulation aims to regulate course
registration rules and procedures. |
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II. Main
Provisions |
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Student Advisor SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK
4, VYK
19.09.2024 23-24/35(b)-1
EK 1 |
3. |
For each
student who has been entitled to enroll in an academic program in the
university, a student advisor who is a member of the academic staff is
appointed in line with the favorable views of the relevant Faculty Dean’s
Office or Department Chair’s Office or School Directorate. The student
advisor has the obligation of guiding the student in course registration, or
in other academic, administrative and social matters. |
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Academic Term |
4. |
“Academic
term” of a student refers to total number of registered courses in relation
to the number of listed courses in the department’s published program of
study (curriculum). Non-credit courses and courses that are not
included in the normal course load upon Senate’s decision are not taken into
account in determining a student’s academic term. |
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Course Registration SEN. 23.06.2008 08/290-3 EK
3 |
5. |
Students
must adhere to the exact registration renewal dates and deadlines as
specified in the academic calendar announced by the Rector’s Office. |
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(1) |
Courses for which a student is to register at
the beginning of every semester are determined in accordance with ‘Education,
Examinations and Success’ By-law and the provisions of ‘Course Registration Regulations’,
in consultation with the Student Advisor and the approval of the Department
Chair or School Director. For course registration, the student must fulfill
the financial requirements. |
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SEN. 05.02.2010 10/314-2 EK
2 |
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(2) |
During the first year of the registered
program, students are required to register for all envisaged courses for the
first and second semesters, subject to the availability of the courses.
However, as stated in Article 6, course load of a student can be reduced.
During the first year of study, students can register for the program on
part-time basis upon the recommendation of Department Chair or School
Director and the consent of the Rector’s office, if they have a valid excuse. |
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SEN. 05.02.2010 10/314-2 EK 2 VYK 14.11.2017 17-18/7-5 EK 4 |
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(3) |
English/Turkish Preparatory School students are
not allowed to register for undergraduate program courses. |
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SEN. 05.02.2010 10/314-2 EK 2 |
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(4) |
Students who fail to graduate from a registered
program within the given time limit are not allowed to register for any
courses. |
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Course Load SEN. 23.06.2008 08/290-3 EK 3 VYK 16.09.2023 22-23/32-12 |
6. |
For every
semester, the number of specified credit courses of a registered program
makes up the semester course load. Non-credit courses are not taken into
account in the computation of the course load. However, upon the
recommendation of the student advisor and the approval of the Department
Chair or School Director: |
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VYK 16.09.2023 22-23/32-12 |
(1) |
a maximum of two courses can be reduced
from the normal course load of a semester. In this case, the student must
register for the untaken courses at the first semester the courses are being
offered. |
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VYK 16.09.2023 22-23/32-12, VYK
19.09.2024 23-24/35(b)-1
EK 1 |
(2) |
in accordance with the standard course load of
the relevant semester and the academic achievement status of the student,
semester course load can be increased by two courses at most. In order to do
this, the students must hold a Cumulative Grade Point Average (CGPA) minimum
of 2.00. |
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VYK
19.09.2024 23-24/35(b)-1
EK 1 |
(A) |
the
student who holds a minimum of 2.00 CGPA, however is not within the “High Honour” student category as of the end of the previous
academic semester, can only increase their semester course load by one course
at most. |
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VYK
19.09.2024 23-24/35(b)-1
EK 1 |
(B) |
the student who is listed within the “High Honour” category as of the end of the previous academic
semester, may increase the course load of that semester by two courses. High Honour students may receive only one of their courses
free-of-charge. Students make
additional payments based on the per-credit fees to be applied for the summer
semester at the end of the respective academic year, in addition to the
tuition fee they are obligated to pay for each extra course they take during
that semester. |
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SEN. 26.10.2011 11/340-3, VYK 14.11.2017 17-18/7-5 EK 4, VYK 16.09.2023 22-23/32-12 |
(3) |
The course load of students who do not have any
Academic Warnings and who are in the graduation semester can be increased by
three courses for students enrolled in Faculty of Law undergraduate and in
School of Justice associate degree programs and, by two courses for students
who are enrolled in the other programs. In addition to the normal courses to
be taken during the final semester of the education program, the student with
the graduation status can increase their course load by a maximum of 3 for
those whose undergraduate program curriculum consists of 60 courses and
associate degree program curriculum with over 30. Other students enrolled in
different programs who have maximum of two courses left and who take these
courses successfully, are to obtain the right to graduate. When determining
the course load, non-credit courses and credit courses that have been
accepted by the Senate as not being considered as normal load are not taken
into account. Students with Graduation Status pay additional
payments for each additional course they take, based on the per-credit fees
to be applied for the summer semester at the end of the relevant academic
year, in addition to the tuition fee they are obliged to pay for that
semester. High Honor students who are about to graduate, after using their
right to take a free course in paragraph (2) of this article, pay for their
other courses, if any. |
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Taking Courses Outside the Registered Program SEN. 05.02.2010 10/314-2 EK 2, VYK 14.11.2017 17-18/7-5 EK
4 |
7. |
(1) |
As well as the designated courses of their
current program, students can take extra courses from other programs, from
the elective courses of their current program or from postgraduate programs
with the understanding that the extra courses taken will not affect their GPA
or CGPA grades. |
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Based on this, in a semester, |
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(A) |
students whose CGPAs are between 2.00 and 2.49
are allowed to take one (1) extra course on top the maximum course load of
the relevant academic semester of the currently followed program, |
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(B) |
students whose CGPAs are 2.50 and above are
allowed to take two (2) extra courses on top the maximum course load of the
relevant academic semester of the currently followed program |
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(2) |
Apart from the tuition fees of the currently
followed program, for each extra course exceeding the maximum courses load of
the relevant academic semester of the currently followed program, students
pay the specified fees per credit for the relevant academic year. |
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VYK
19.09.2024 23-24/35(b)-1
EK 1 |
(3) |
Students who have fulfilled the requirements
specified in Article 6(2) of this regulation and increased their normal
course load, can exercise their right by taking courses from other programs,
if they wish to. |
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(4) |
Grades obtained from extra courses are not
included in the GPA and CGPA of the registered program. Such courses are
given the (NI) status. (NI) status and the letter grade obtained from the
extra course are shown on the student transcript. Extra courses are not
included in the calculation of the course load of the registered program. |
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(5) |
Courses with (NI) status do not have to be
repeated. |
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(6) |
Status of the (NI) courses cannot be changed
within the same program |
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Prerequisite Courses SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
8. |
(1) |
In order to register for a course that has a
pre-requisite, a student must have obtained at least a D- grade from the
related pre-requisite course. |
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(2) |
Graduating students are allowed to register for
courses with pre-requisites even if they score an (F)
grade from the pre-requisite course. |
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(3) |
At all semesters (including the graduation
semester), a prerequisite course and the course following it cannot be taken
within the same semester if the prerequisite course has never been taken
before or if the student obtained an (NG) or a (W) grade from it. |
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VYK 14.11.2017 17-18/7-5 EK 4 |
(4) |
In special circumstances, Faculty or School
Councils have the authority to take decisions concerning the requirements for
prerequisite courses. |
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Repeating a Course |
9. |
The following provisions are applied in
repeating a course: |
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SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
(1) |
A student who obtains a (D-), (F), (NG) or (U)
grade from a course must register for the course at the next available
opportunity. However, in units which have ‘semester sector practice’, upon
the approval of the head of the relevant academic unit, the student is given
a chance to repeat the course after the completion of the practice. |
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(2) |
If the course to be repeated is an elective or
has been excluded from the program, the student is required to take another
appropriate course specified by the Department or School. |
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SEN. 23.06.2008 08/290-3 EK 3 |
(3) |
If a student wishes to improve his/her
previously obtained grades, s/he can repeat a course in which s/he previously
passed. The grade obtained from the repeated course
takes the place of the previous grade. However, the first grade still appears
on the transcript. |
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Course Selection |
10. |
Priorities in course selection are as follows: |
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(1) |
Courses with (F), (NG), (U) or (D-) grades. |
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(2) |
Courses with (W) grades |
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(3) |
Compulsory courses of previous semesters that
have not been taken yet. |
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(4) |
Compulsory courses of the current semester that
have not been registered yet. |
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(5) |
With the approval of the academic advisor,
students: |
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(A) |
may transfer
elective courses belonging to the current semester and not taken before to
the following semesters |
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(B) |
may take courses from the
following semesters. Requests for taking courses from a higher
class are finalized after the evaluation of the relevant dean, school
director or department chair. |
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Registration of Students on Probation or Students
with Unsatisfactory Academic Status SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4, VYK
19.09.2024 23-24/35(b)-1
EK 1 |
11. |
(1) |
Registration of Students on Probation or
Students with Unsatisfactory Academic Status Students who are on probation are obliged to
repeat failed courses the first semester they become available before
registering for the new ones. Students with such condition at undergraduate
programs which have 60 and more courses in their curriculum and students with
such condition at associate programs which have 30 or more courses in their
curriculum are allowed to register for four new courses at most and in all
other programs they are allowed to register for three new courses at most, on
the condition that they do not exceed normal course load. (Students who wish
to register in summer school or who have the part-time status are allowed to
register for only two new courses). However, students who are about to
graduate may take more than three new courses, provided they do not exceed
the normal course load, with the decision of the Department Council and/or
the approval of the Faculty Council A student on probation will not be assigned a
new course if they have previously failed a course with a grade of (D-), (F),
or (NG) and are eligible to retake that course in the current semester.
Courses previously enrolled in with a (W) grade will be considered as new
courses. |
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VYK 14.11.2017 17-18/7-5 EK 4, VYK
19.09.2024 23-24/35(b)-1
EK 1 |
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(2) |
Registration of Students with Unsatisfactory
Academic Status Students with the specified status can register
for up to two new courses if they are enrolled in undergraduate programs with
60 or more courses, or associate programs with 30 or more courses, on the
condition that they do not exceed the standard course load. Students in other
programs may register for one new course. During registration, these students
must first register in the courses from which they received the grades: F, NG
or D-. However, in the event of the courses from which (F), (NG) or (D-)
grades were obtained not being offered, or the student’s course load being
under the specified limit, the student repeats one or more courses from which
a (D), (D+) or (C-) grade was obtained until the normal course load is met.
Courses with (W) grades are considered as new and cannot be registered. |
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Course Times / Hours VYK 14.11.2017 17-18/7-5 EK 4 |
12. |
In order to
enable the students to attend classes regularly, course hour clashes
are minimised. A student’s registration is
approved if there is a maximum of 1 hour course clash. A two-hour clash is
acceptable for students during the graduation semester. However, in special
and mandatory conditions, upon Faculty Dean’s or Department Chair’s or School
Director’s consent, clashes exceeding two hours may be approved, if the
student accepts the clashes. |
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Late Registration SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
13. |
Late
registration fees are determined by the Rectors’ office in accordance with
the principles set concerning this issue. The Rector’s Office may extend the
late registration period until the course add/drop date. |
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Adding or Dropping Courses SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
14. |
From the
first day of the commencement of the classes until the deadline specified on
the academic calendar, students are allowed to change their course schedule
by adding a new course or dropping a registered course. These changes must be
made upon the recommendation of the student’s advisor and approval of the
Faculty Dean or Department Chair or School Director, taking into account the
limitations specified in Articles 4, 6, 7 and 8 and course load criteria. |
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Course Withdrawal SEN. 23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
15. |
(1) |
In a semester, a student is allowed to withdraw
from two registered courses at most, provided that the student does not get
into part-time status. Course withdrawal should be done between the set dates
specified on the academic calendar. The course instructor should be informed
and recommendation of the academic advisor and the approval of the Faculty
Dean or Department Chair or School Director are necessary. A student
who withdraws from a course will receive the grade ‘W’. This grade is
not taken into consideration during the calculation of the CGPA and the GPA,
but appears on the transcript. |
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(2) |
A student cannot withdraw from a course that
was withdrawn before, a course that is repeated (a different course with the
same reference code) or a course that has no credit. |
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(3) |
Students in “Part-Time” status cannot withdraw
from a course. |
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Temporary Article VYK
19.09.2024 23-24/35(b)-1
EK 1 |
1. |
(A) |
The article concerning the increasing of the
course load of students by a maximum of one course whose cumulative grade
point average (CGPA) is at least 2.00 as specified in Paragraph 2(a) of
Article 6 in the Regulations for Course Registration enters in effect as of
2024 – 2025 Academic Year Fall Semester. The students who do not have the
right to take additional course without making extra payments as of 2023 –
2024 Academic Year Spring Semester, are granted the right with the condition
of paying the fees of the specified courses. |
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VYK
19.09.2024 23-24/35(b)-1
EK 1 |
(B) |
Students who have gained the right to take
extra courses free of charge within the scope of paragraphs (2) and (3) of
Article 6 of the Regulations for Course Registration as of the end of the
2023 – 2024 Academic Year Spring Semester are to be able to use these rights
in the 2024 – 2025 Academic Year Fall Semester. |
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III.
Concluding Provisions |
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Executive Power VYK 14.11.2017 17-18/7-5 EK 4 |
16. |
This
Regulation is executed by the Rector’s office. |
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Coming into Force VYK 14.11.2017 17-18/7-5 EK
4 |
17. |
This
Regulation shall enter into effect following its approval date by the Board
of Trustees. |
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