In the event of absence
of mutual agreement between two parties regarding the English version of these
regulations, Turkish version regulations are valid and will be applied.
Regulation for Course Registration
(By-law 89/1988, 157/1989, 92/1990, 364/1991,
112/1993, 113/1993, 234/1994, 280/1994, 158/1995, 334/1995, 1215/1996, 58/1999,
557/1999, 699/1999, 854/2007, 435/2010)
Regulation under Article 10
Eastern Mediterranean University Rector’s
Office prepared the following regulation according to Article 10 of Eastern Mediterranean
University Education, Examinations and Success By-law with
Senate’s approval.
This regulation also covers Regulation for EMU Course
Registration (Amendment No.1/05 – 1/17).
I.
General Provisions |
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Brief Title SEN. 25.05.2005 05/240-5 EK 3 SEN.
23.06.2008 08/290-3
EK 3, SEN.
05.02.2010 10/314-2
EK 2, SEN.
26.10.2011 11/340-3 VYK 14.11.2017 17-18/7-5 EK 4 |
1. |
Eastern Mediterranean University
Course Registration Regulation |
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Aim |
2. |
This regulation aims to regulate course
registration rules and procedures. |
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II.
Main Provisions |
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Student Advisor SEN.
23.06.2008 08/290-3 EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
3. |
For
every student who has the right to enroll in an academic program in
university, a student advisor who is a member of the academic staff is
appointed by the relevant Faculty Dean or Department
Chair or School Director. The student advisor has the obligation of guiding
the student in course registration, or in other academic, administrative and
social matters. |
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Academic Term |
4. |
“Academic
term” of a student refers to total number of registered courses in relation
to the number of listed courses in the department’s published program of
study (curriculum). Non-credit courses and courses that are not
included in the normal course load upon Senate’s decision are not taken into
account in determining a student’s academic term. |
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Course Registration SEN.
23.06.2008 08/290-3 EK 3 |
5. |
Students
must adhere to the exact registration renewal dates and deadlines as
specified in the academic calendar announced by the Rector’s Office. |
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1. |
Courses for which a student is to register at the beginning of
every semester are determined in accordance with ‘Education, Examinations and
Success’ By-law and the provisions of ‘Course Registration Regulations’, in
consultation with the Student Advisor and the approval of the Department
Chair or School Director. For course registration, the student must fulfill
the financial requirements. |
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SEN.
05.02.2010 10/314-2 EK 2 |
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2. |
During the first year of the registered program, students are
required to register for all envisaged courses for the first and second
semesters, subject to the availability of the courses. However, as stated in
Article 6, course load of a student can be reduced. During the first year of
study, students can register for the program on part-time basis upon the
recommendation of Department Chair or School Director and the consent of the
Rector’s office, if they have a valid excuse. |
SEN.
05.02.2010 10/314-2
EK 2 VYK 14.11.2017 17-18/7-5 EK 4 |
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3. |
English/Turkish Preparatory School students are not allowed to
register for undergraduate program courses. |
SEN.
05.02.2010 10/314-2
EK 2 |
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4. |
Students who fail to graduate from a registered program within
the given time limit are not allowed to register for any courses. |
Course Load SEN.
23.06.2008 08/290-3
EK 3 |
6. |
For
every semester, the number of specified credit courses of a registered
program makes up the semester course load. Non-credit courses are not taken
into account in the computation of the course load. However, upon the
recommendation of the student advisor and the approval of the Department
Chair or School Director: |
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1. |
a
maximum of two courses can be reduced from the normal course load of a
semester. In this case, the student must register for the untaken courses at
the first semester the courses become available. |
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2. |
a
student’s semester course load can be increased by one course at most. In
order to do this, |
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a.
the
student’s Cumulative Grade Point Average (CGPA) should not be below 3.00, or b.
the
student has to be designated a ‘High Honor’ or an ‘Honor’ at the end of the
previous academic term. |
SEN.
26.10.2011 11/340-3, VYK 14.11.2017 17-18/7-5 EK 4 |
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3. |
Course
load of graduating students with no academic warnings can be increased by
three courses in Faculty of Law undergraduate program and School of Justice
associate program and by two in all other programs. A student at the
graduation semester is the student who is given the right to graduate upon
the successful completion of all projected courses at the end of the last
semester of an academic program and who has at most three remaining courses
in programs which have 60 or more courses in their curriculum (for
undergraduate programs) or 30 or more courses in their curriculum (for
associate programs) and two remaining courses in all other
programs. Non- credit courses and courses that are not included in the
normal course load upon Senate’s decision are not taken into account in
determining course load. |
Taking Courses Outside the
Registered Program SEN.
05.02.2010 10/314-2
EK 2, VYK 14.11.2017 17-18/7-5 EK 4 |
7. |
1. |
As
well as the designated courses of their current program, students can take
extra courses from other programs, from the elective courses of their current
program or from postgraduate programs with the understanding that the extra
courses taken will not affect their GPA or CGPA grades. |
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Based
on this, in a semester, |
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a.
students
whose CGPAs are between 2.00 and 2.49 are allowed to take one (1) extra
course on top the maximum course load of the relevant academic semester of
the currently followed program, b.
students
whose CGPAs are 2.50 and above are allowed to take two (2) extra courses on
top the maximum course load of the relevant academic semester of the
currently followed program, |
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2. |
Apart
from the tuition fees of the currently followed program, for each extra
course exceeding the maximum courses load of the relevant academic semester
of the currently followed program, students pay the specified fees per credit
for the relevant academic year. |
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3. |
Having
fulfilled the requirements specified in Article 6(2) of this regulation,
students who gain the right to increase their normal course load by one
course can take courses from other programs. In this case, no fees are paid
for extra courses. |
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4. |
Grades
obtained from extra courses are not included in the GPA and CGPA of the
registered program. Such courses are given the (NI) status. (NI) status and
the letter grade obtained from the extra course are shown on the student
transcript. Extra courses are not included in the calculation of the course
load of the registered program. |
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5. |
Courses
with (NI) status do not have to be repeated. |
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6. |
Status
of the (NI) courses cannot be changed within the same program. |
Prerequisite Courses SEN.
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8. |
1. |
In
order to register for a course that has a pre-requisite, a student must have
obtained at least a D- grade from the related pre-requisite course. |
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2. |
Graduating
students are allowed to register for courses with pre-requisites even if they
score an (F) grade from the pre-requisite course. |
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3. |
At
all semesters (including the graduation semester), a prerequisite course and
the course following it cannot be taken within the same semester if the
prerequisite course has never been taken before or if the student obtained an
(NG) or a (W) grade from it. |
VYK 14.11.2017 17-18/7-5 EK 4 |
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4. |
In
special circumstances, Faculty or School Councils have the authority to take
decisions concerning the requirements for prerequisite courses. |
Repeating a Course |
9. |
The following provisions are
applied in repeating a course: |
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SEN.
23.06.2008 08/290-3
EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
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1. |
A
student who obtains a (D-), (F), (NG) or (U) grade from a course must
register for the course at the next available opportunity. However, in units
which have ‘semester sector practice’, upon the approval of the head of the
relevant academic unit, the student is given a chance to repeat the course
after the completion of the practice. |
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2. |
If
the course to be repeated is an elective or has been excluded from the
program, the student is required to take another appropriate course specified
by the Department or School. |
SEN.
23.06.2008 08/290-3
EK 3 |
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3. |
If
a student wishes to improve his/her previously obtained grades, s/he can
repeat a course in which s/he previously passed. The grade obtained from the
repeated course takes the place of the previous grade. However, the first
grade still appears on the transcript. |
Course Selection |
10. |
Priorities in course selection are
as follows: |
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1. |
Courses with (F), (NG), (U) or
(D-) grades. |
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2. |
Courses with (W) grades |
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3. |
Compulsory courses of previous
semesters that have not been taken yet. |
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4. |
Compulsory courses of the current
semester that have not been registered yet. |
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5. |
With the approval of the academic
advisor, students: a.
may
transfer elective courses belonging to the current semester and not taken
before to the following semesters b.
may
take courses from the following semesters.
Requests for taking courses from a higher class are finalized after
the evaluation of the relevant dean, school director or department chair. |
Registration of Students on
Probation or Students with Unsatisfactory Academic Status SEN.
23.06.2008 08/290-3
EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
11. |
1. |
Registration
of Students on Probation or Students with Unsatisfactory Academic Status Students who are on probation are obliged to repeat failed
courses the first semester they become available before registering for the
new ones. Students with such condition at undergraduate programs which have
60 or more courses in their curriculum and students with such condition at
associate programs which have 30 or more courses in their curriculum are
allowed to register for three new courses at most and in all other programs
they are allowed to register for two new courses at most, on the condition that
they do not exceed normal course load. (Students who wish to register in
summer school or who have the part-time status are allowed to register only
for one new course). A student on academic probation is not allowed to
register for a new course if the number of offered previously taken courses
with (D-), (F) or (NG) grades fulfill his/her load. Previously
registered courses with (W) grades are considered as new courses. |
VYK 14.11.2017 17-18/7-5 EK 4 |
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2. |
Registration of Students with Unsatisfactory Academic Status In Faculty of Law, such students will be allowed to register for
only one new undergraduate course at most and in all other programs they will
not be allowed to register for a new course. During registration, these
students must first register in the courses from which they received the
grades: F, NG or D-. However, in the event of the courses from which (F),
(NG) or (D-) grades were obtained not being offered, or the student’s course
load being under the specified limit, the student can repeat courses from
which a (D), (D+) or (C-) grade was obtained until the normal course load is
met. Courses with (W) grades are considered as new and cannot be registered. |
Course Times / Hours VYK 14.11.2017 17-18/7-5 EK 4 |
12. |
In
order to enable the students to attend classes regularly, course hour clashes
are minimised. A student’s registration is approved
if there is a maximum of 1 hour course clash. A two-hour clash is acceptable
for students during the graduation semester. However, in special and mandatory
conditions, upon Faculty Dean’s or Department Chair’s or School Director’s
consent, clashes exceeding two hours may be approved, if the student accepts
the clashes. |
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Late Registration SEN.
23.06.2008 08/290-3
EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
13. |
Late
registration fees are determined by the Rectors’ office in accordance with
the principles set concerning this issue. The Rector’s Office may extend the
late registration period until the course add/drop date. |
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Adding or Dropping Courses SEN.
23.06.2008 08/290-3
EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
14. |
From
the first day of the commencement of the classes until the deadline specified
on the academic calendar, students are allowed to change their course
schedule by adding a new course or dropping a registered course. These
changes must be made upon the recommendation of the student’s advisor and
approval of the Faculty Dean or Department Chair or School Director, taking
into account the limitations specified in Articles 4, 6, 7 and 8 and course
load criteria. |
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Course Withdrawal SEN.
23.06.2008 08/290-3
EK 3, VYK 14.11.2017 17-18/7-5 EK 4 |
15. |
1. |
In
a semester, a student is allowed to withdraw from two registered courses at
most, provided that the student does not get into part-time status. Course
withdrawal should be done between the set dates specified on the academic
calendar. The course instructor should be informed and recommendation of the
academic advisor and the approval of the Faculty Dean or Department Chair or
School Director are necessary. A student who withdraws from a course
will receive the grade ‘W’. This grade is not taken into consideration
during the calculation of the CGPA and the GPA, but appears on the
transcript. |
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2. |
A
student cannot withdraw from a course that was withdrawn before, a course
that is repeated (a different course with the same reference code) or a
course that has no credit. |
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3. |
Students in “Part-Time” status
cannot withdraw from a course. |
III.
Concluding Provisions |
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Executive Power VYK 14.11.2017 17-18/7-5 EK 4 |
16. |
This
Regulation is executed by the Rector’s office. |
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Coming into Force VYK 14.11.2017 17-18/7-5 EK 4 |
17. |
This
Regulation shall enter into effect following its approval date by the Board
of Trustees. |