In the case of absence of mutual agreement between two parties regarding the English version of these regulations, Turkish version regulations are valid and will be applied.

 

Regulations for Course Registration

 

Eastern Mediterranean University Education, Examinations and Success Regulations

(Regulation under Article 10)

 

Eastern Mediterranean University Rector’s Office prepared the following regulation according to Article 10 of Eastern Mediterranean University Education, Examinations and Success Regulations with Senate’s approval.

 

 

 

I. General Provisions

Brief Title

1.

Eastern Mediterranean University Course Registration Regulations

Aim

2.

This regulation aims to regulate course registration rules and procedures.

 

 

II. Main Provisions

Student Advisor

3.

For every student who has the right to enroll in an academic program,  a student advisor who is a member of the academic staff is appointed by the relevant Department Chair or School Director. The student advisor has the obligation of guiding the student in course registration, or in other academic, administrative and social matters.

Academic Term

4.

“Academic term” of a student refers to total number of registered courses in relation to the number of listed courses in the department’s published program of study (curriculum). Non-credit courses and courses that are not included in the normal course load upon Senate’s decision are not taken into account in determining a student’s academic term.

Course Registration

5.

Students must adhere to the exact registration renewal dates and deadlines as specified in the academic calendar announced by the Rector’s Office.

(1) Courses for which a student is to register at the beginning of every semester are determined in accordance with ‘Education, Examinations and Success’ Regulations and the provisions of ‘Course Registration Regulations’, in view of the student’s performance, in consultation with the Student Advisor and the approval of the Department Chair or School Director. For course registration, the student must fulfill the financial requirements.

(2) During the first year of the registered program, students are required to register in all compulsory courses for the first and second semesters subject to the availability of the courses. However, as stated in Article 6, course load of a student can be reduced. During the first year of study, students can register to the program on part-time basis upon the recommendation of Department Chair or School Director and the consent of the Rector’s office, if they have a valid excuse.

(3) English Preparatory School students are not allowed to register undergraduate program courses.

(4) Students who fail to graduate from a registered program within the given time limit are dismissed from the program. However, such students are given the option of successfully completing necessary courses of the first two years of the relevant program in order to obtain a school degree (diploma).

Course Load

6.

For every semester, the number of specified credit courses of a registered program makes up the semester course load. Non-credit courses are not taken into account in the computation of the course load. However, upon the recommendation of the student advisor and the approval of the Department Chair or School Director:

(1) a maximum of two courses can be reduced from the normal course load of a semester. In this case, the student must register for the untaken courses at the nearest next semester the courses are offered.

(2) a student’s semester course load can be increased by one course at most. In order to do this,

     a) the student’s Cumulative Grade Point Average (CGPA) should

        not be below 3.00, or

     b) the student has to be designated a ‘High Honor’ or an ‘Honor’  

       at the end of the previous academic term.

(3) Course load of graduating students with no academic warnings can be increased by three courses in Faculty of Law undergraduate program and by two in all other programs. A student at the graduation semester is the student who is given the right to graduate upon the successful completion of all projected courses at the end of the last semester of an academic program in addition to at most three remaining courses in the Faculty of Law, and two remaining courses in all other programs. Non- credit courses and courses that are not included in the normal course load upon Senate’s decision are not taken into account in determining course load.

Taking Courses Outside the Registered Program

 

6a.

1) As well as the designated courses of their current program, students can take extra courses from other programs, from the elective courses of their current program or from post-graduate programs with the understanding that the extra courses taken will not affect their GPA or CGPA grades. 

 

Based on this, in a semester,

a. students whose CGPAs are between 2.00 and 2.49 are allowed to take one (1) extra course on top the maximum course load of the relevant academic semester of the currently followed program,

b. students whose CGPAs are 2.50 and above are allowed to take one (2) extra courses on top the maximum course load of the relevant academic semester of the currently followed program,

 

(2) Apart from the tuition fees of the currently followed program, for each extra course exceeding the maximum courses load of the relevant academic semester of the currently followed program, students pay the specified fees per credit for the relevant academic year.

 

(3) Having fulfilled the requirements specified in Article 6(2) of this regulation, students who gain the right to increase their normal course load by one course can take courses from other programs. In this case, no fees are paid for extra courses.

 

(4) Grades obtained from extra courses are not included in the GPA and CGPA of the registered program. Such courses are given the (NI) status. (NI) status and the letter grade obtained from the extra course are shown on the student transcript. Extra courses are not included in the calculation of the course load of the registered program.    

 

(5) Courses with (NI) status do not have to be repeated.

 

(6) Status of the (NI) courses cannot be changed within the same program.

 

Prerequisite Courses

7.

1) In order to register for a course that has a pre-requisite, a student must have obtained at least a D- grade from the related pre-requisite course.

2) Graduating students are allowed to register for courses with pre-requisites even if they score an (F) grade from the pre-requisite course.

3) At all semesters (including the graduation semester), a prerequisite course and the course following it cannot be taken within the same semester if the prerequisite course has never been taken before or if the student obtained an (NG) or a (W) grade from it.

4) Faculty or School Councils have the authority to take decisions concerning the requirements for prerequisite courses.

Repeating a Course

8.

The following provisions are applied in repeating a course:

1) A student who obtains a (D-), (F), (NG) or (U) grade from a course must register for the course at the next available opportunity. However, in units which have ‘sector practice’, upon the approval of the head of the relevant academic unit, the student is given a chance to repeat the course after the completion of the practice.

2) If the course to be repeated is an elective or has been excluded from the program, the student is required to take another appropriate course specified by the Department or School.

3) If a student wishes to improve his/her previously obtained grades, s/he can repeat a course in which he previously passed.

The grade obtained from the repeated course takes the place of the previous grade. However, the first grade still appears on the transcript.

Course Selection

9.

Priorities in course selection are as follows:

1) Courses with (F), (NG), (U) or (D-) grades.

2) Courses of previous semesters that have not been taken yet.

3) Courses of the current semester that have not been registered yet.

4) Other appropriate courses.

Registration of Students on Probation or Students with Academic Warnings

10.

1) Registration of Students with the First Academic Warning or Students on Probation

Students who receive the first academic warning or who are on probation are obliged to repeat failed courses before registering for the new ones. In Faculty of Law, undergraduate students with such condition are allowed to register for three new courses at most and in all other programs they are allowed to register for two new courses at most, on the condition that they do not exceed normal course load. (Students who wish to register in summer school or who have the part-time status are allowed to register only for one new course). A student who receives the first academic warning is not allowed to register for a new course if the number of offered previously taken courses with (D-), (F) or (NG) grades fulfill his/her load.  Previously registered courses with (W) grades are considered as new courses.

 

2) Registration of Unsuccessful Students or Students with the Second, Third and ‘Final’ Warning.

 

In the Faculty of Law, such students will be allowed to register for only one new course at most and in all other programs they will not be allowed to register for a new course. During registration, these students must first register in the courses from which they received the grades: F, NG or D-. However, in the case that the courses from which (F), (NG) or (D-) grades were obtained are not offered, or the student’s course load being under the specified limit, the student can repeat courses from which a (D), (D+) or (C-) grade was obtained until the normal course load is met. Courses with (W) grades are considered as new and cannot be registered.

Course Times / Hours

11.

In order to enable the students to attend classes regularly, course hour clashes are minimised. A student’s registration is approved if there is a maximum of 1 hour course clash. A two-hour clash is acceptable for students during the graduation semester. However, in special and  mandatory conditions, upon Department Chair’s or School Director’s consent, clashes exceeding two hours may be approved, if the student  accepts the clashes.

Late Registration

12.

Late registration is possible during the period specified in the academic calendar. Late registration fees are determined by the Rectors’ office in accordance with the principles set concerning this issue.

Adding or Dropping Courses

13.

From the first day of the commencement of the classes until the deadline specified on the academic calendar, students are allowed to change their course schedule by adding a new course or dropping a registered course. These changes must be made upon the recommendation of the student’s advisor and approval of  the Department Chair or School Director, taking the limitations specified in Articles 4, 6, and 7 and course load criteria into account.

Course Withdrawal

14.

1) In a semester, a student is allowed to withdraw from two registered courses at most, provided that the student does not get into part-time status. Course withdrawal should be done between the set dates specified on the academic calendar. The course instructor should be informed and recommendation of the academic advisor and the approval of the Department Chair or School Director are necessary.  A student who withdraws from a course will receive the grade ‘W’.  This grade is not taken into consideration during the calculation of the CGPA and the GPA, but appears on the transcript.

2) A student cannot withdraw from a course that was withdrawn before, a course that is repeated (a different course with the same reference code) or a course that has no credit.

3) Students in “Part-Time” status cannot withdraw from a course.

 

 

III. Concluding Provisions

Executive Power

15.

This Regulation is executed by the Rector’s office.

Coming into Force

16.

This Regulation shall enter into effect on date of promulgation by the Senate.  As soon as this regulation is put into force, previous regulations are abolished.