In the event of the absence of mutual agreement between two parties regarding the English version of these regulations, Turkish version regulations will be considered as a valid source of reference.

REGULATION FOR EXAMINATIONS AND EVALUATION

(By-law 189/1988, 157/1989, 92/1990, 364/1991, 112/1993, 113/1993, 234/1994, 280/1994, 158/1995, 334/1995, 1215/1996, 58/1999, 557/1999, 699/1999, 854/2007, 435/2010 )

Regulation under Article 23

The Eastern Mediterranean University Rector’s Office has made the following Regulation in accordance with Article 23 of the “Eastern Mediterranean University Education, Examination and Success By-law” and with the approval of the Eastern Mediterranean University Senate.

This regulation also incorporates EMU Examinations and Evluation Regulation (Amendment No.1/93 – 1/17).

I. GENERAL PROVISIONS

Brief Name

SEN 24.07.1992

92/94-5 EK 4,

SEN 23.02.1993

93/102-5 EK 3,

SEN 19.07.1995

95/139-13,

SEN 22.05.1996

96/146-6 EK 6,

SEN 03.03.1999

99/175-11,

SEN 30.03.2005

05/237-6,

SEN 02.12.2008

08/295-3,

SEN 13.07.2012

12/350-6,

VYK 22.05.2015

14-15/23-21 EK 4,

VYK 14.11.2017

17-18/7-22 EK 9

“Eastern Mediterranean University Examinations and Evaluation Regulation”

Description

VYK 22.05.2015

14-15/23-21 EK 4

In this regulation;

"Persons with disabilities" refer to individuals who encounter difficulties in integrating into society as well as taking care of their daily lives because of an impairment in their physical, mental, psychological, emotional and social skills at varying degrees due to causes that may be present either from birth or at a later stage in life and, at the same time, to individuals who are in need of protection, care, rehabilitation services, or to individuals with thalassemia or sickle-cell disease who have certified their disease, regardless of its degree, at health institutions either within the TRNC or in their own countries.

Aim

VYK 22.05.2015

14-15/23-21 EK 4

This regulation aims to specify the rules, principles and evaluation methods for conducting and evaluating mid-term and final examinations.

II. MAIN PROVISIONS

Term Grade VYK 22.05.2015 14-15/23-21 EK 4	4.	The term grade refers to the level of achievement a student has reached in a given course. In calculating a term grade, mid-term and final examinations and laboratory/workshop reports and/or examinations, quiz, project and/or homework grades (if any) are all taken into account. The following rules are applied during the calculation of the term grade.
SEN 02.12.2008 08/295-3		(1) At the beginning of the term, the course instructor informs the relevant department chair and the students in writing about the number of examinations to be administered and their weights, as well as the weights of quizzes and lab/workshop reports (if applicable). Faculty of Law can apply a different method upon the decision of the Faculty Board. (2) In cases where the course is taught by multiple instructors, a course coordinator is appointed by the relevant department chair. Taking the recommendations of other instructors teaching the same course into consideration, the Course Coordinator will determine the weight of each examination to be given during the semester
SEN 13.07.2012 12/350-6		(3) Weight of the final examination cannot exceed 50%. A different application may be implemented at Faculty of Law and School of Justice upon the decision of the Faculty Board.
		(4) Term letter grade of a student is determined by the academic staff based on the grades specified in the table below.
SEN 23.02.1993 93/102-5 EK 3, SEN 22.05.1996 96/146-6 EK 6		Letter Grade		Coefficient	Description
		A÷		4.00	SATISFACTORY
		A-		3.70
		B+		3.30
		B÷		3.00
		B-		2.70
		C+		2.30
		C÷		2.00
		C-		1.70
		D+		1.30
		D÷		1.00	CONDITIONAL PASS
		D-		0.70	FAIL
		F÷		0.00	FAIL
		NG		0.00	NIL GRADE (FAIL)
		S÷			SATISFACTORY
		U÷			UNSATISFACTORY
		I÷			INCOMPLETE
		W÷			COURSE WITHDRAWAL
Mid-term Examinations VYK 22.05.2015 14-15/23-21 EK 4	5.	In every academic semester, a minimum of 1 and a maximum of 3 mid-terms as announced at the beginning of the semester are given to students in each course. No mid-term examinations can be administered during the final week of the semester
Final Examinations VYK 22.05.2015 14-15/23-21 EK 4	6.		Principles to be applied in final examinations are as follows: (1) Final examinations are administered on dates specified in the Academic Calendar. (2) No level of performance in the mid-term examination may be set as a precondition for taking the final examination. (3) Final examination papers must be evaluated within 5 days following the exam date and submitted to the relevant department chair for their publication. (4) Letter grades are announced by the Registrar’s Office at a date determined by the Rector’s Office.
Other Criteria to Be Considered for Evaluation VYK 22.05.2015 14-15/23-21 EK 4	7.	(1) Short quizzes can be administered within the term without prior notice. Quizzes are prepared and evaluated by the academic staff delivering the course. (2) In applied courses, evaluation can be based on projects, workshops, laboratory reports and/or examinations. Examinations can have a written or oral format. Either the course instructor or another academic member/members of the staff assigned by the Course Coordinator is/are entitled to carry out the Workshop/Lab evaluations. (3) Assignments/homework prepared during the term can be included in the overall evaluation. Homework will be assessed by the course instructor or an academic staff member assigned by the course instructor.
Resit Examinations SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4 VYK 14.11.2017 17-18/7-22 EK 9	8.	(1) Re-sit examinations for all courses (excluding the architectural design studio courses, graduation project and teaching/internship practice etc.) are administered, at the end of the Fall and Spring Semesters (excluding the Summer Term) for students who have gained the right to take the final exam on dates specified on the Academic Calendar; for Fall Semester courses, before the starting date of the registration with advisors for Spring Semester courses and for Spring Semester courses, before the starting date of the registration with advisors for Summer Term courses. Students who fall into the following categories may take the resit examinations: a) students who have gained “D-”or “F” from courses taken during the relevant semester b) students who have received an academic warning or who are on unsatisfactory or probational status can re-sit for all courses taken during the relevant semester, except for the ones with an ‘NG’ grade; (2) Resit examinations are considered to have the total weight of all in-term and end-of-semester written exams. At the end of the Resit Examination results, semester letter grade of the course for which the resit examination is being taken, the resit examination result and all other in-term assessed work are taken into consideration and the results for the re-sit exams are determined, accordingly. (3) Letter grades obtained at the end of the re-sit exam are made available online through the portal by the deadline specified on the Academic Calendar and displayed on the student transcript under the heading of “Re-sit Examination Results”. (4) In order for a student to be eligible to take a re-sit examination, s/he is required to apply and indicate the courses for which a re-sit examination is going to be taken through the portal within three working days following the announcement of the semester grades. Those who fail to do so by the specified deadline are not allowed to take the re-sit examinations. Students who have applied for a re-sit examination may withdraw their application within three days following their application date. (5) The maximum period of time allowed during a re-sit examination is 120 minutes. In special situations, this period may be extended with the approval of the Rector’s Office. (6) No make-up exams are administered for re-sit examinations. Those who have applied for a re-sit exam and failed to attend are assigned ‘0’. (7) No fees are charged for resit examinations. (8) No resit examinations are administered for the students registered for the English Preparatory School courses and postgraduate program courses (including courses taken in scope of the Scientific Preparation Support Program or English Support Program or courses taken as undergraduate courses).

VYK 14.11.2017 17-18/7-22 EK 9


VYK 14.11.2017 17-18/7-22 EK 9




VYK 14.11.2017 17-18/7-22 EK 9
Make-up Examinations SEN 19.07.1995 95/139-13, SEN 22.05.1996 96/146-6 EK 6,	9.
SEN 03.03.1999 99/175-11, SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4		(1) A student who fails to sit for an examination for a valid reason is given a make-up exam. Within three working days after the examination, students who wish to take a make-up must submit a written petition to the course instructor or the course coordinator explaining the reason(s) for his/her request. (2) Make-up exams for the mid-term exams may take place within the semester. Re-sit exams may also replace make-up exams.
VYK 14.11.2017 17-18/7-22 EK 9		(3) Make-up exams are completed before the commencement date of applications for the re-sit examinations of the relevant semester. (4) If the cause of the student’s absence persists during the time allocated for the make-up examination, a new make-up exam is given. However, if the make-up examination is not taken by the student ten days before the registration for the new term begins, the situation is brought to the attention of the relevant Faculty/School Academic Council and decided upon, accordingly. (5) In situations where the re-sit examination takes the place of a make-up exam, the weight of the re-sit examination becomes equal to the examination for which a make-up exam is being given.
VYK 14.11.2017 17-18/7-22 EK 9




Graduation Make-up exam SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4	10.	Any student who is at the graduation semester but fails to fulfill all requirements is eligible to take the graduation make-up examination under the following circumstances: (1) Students who fail to meet the graduation requirements due to F and/or D- grades are allowed to sit the exam for up to 3 courses with previously obtained grades of F and/or D- provided that these courses were taken within the last two semesters in the Faculty of Law undergraduate program; for students in all other undergraduate programs, the maximum is 2 courses taken within the last two semesters with the grades of F and/or D-; or (2) Students who have failed to meet the graduation criteria due to low CGPA (less than 2.00) are allowed to take the graduation make-up examination for up to 3 courses with D,D+, C- grades in the Faculty of Law undergraduate program, and up to 2 courses with grades D, D+, C- in all other undergraduate programs.
		(3) A student who fails a graduation make-up of a specific course must register for that course again. A graduation make-up cannot be given for courses with NG grades. Grades obtained from the graduation make-ups are evaluated as term letter grades.
SEN 30.03.2005 05/237-6, SEN 13.07.2012 12/350-6		(4)
Appeals SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4	11.	(1) A student has the right to ask the relevant academic staff member to see all documents and exams involved in the determination of the semester grade no later than a week following the publication of the course grades (2) Any appeal against the marks of a mid-term examination or any other assessment components must be made to the course instructor within one week following the announcement of the grades. The relevant course instructor is required to evaluate the appeal within one week. If the student is not satisfied with the instructor’s evaluation, s/he has the right to appeal in writing to the relevant department chair within 3 days following the instructor’s evaluation date. The department chair will form a committee of instructors to finalise the student’s appeal within one week. The decision of the committee is final. (3) Any appeal concerning an end of semester grade must be made to the relevant course instructor no later than the end of the registration period of the following semester. Appeals against semester grades are finalized based on the principles laid out in Article 11(2).


VYK 14.11.2017 17-18/7-22 EK 9
SEN 30.03.2005 05/237-6		(4) In cases where the letter grades have been assigned inaccurately and/or an administrative/calculation mistake has been made, taking the relevant course instructor’s application for a grade change into consideration, the relevant grade change takes place with the decision of the Department Council, Faculty Council and the University Executive Board, on the condition that the mistake has been supported by evidence, the relevant student has not graduated and/or the period between the announcement of the end of semester letter grades and the application for a grade change has not exceeded one calendar year.
General Rules Pertaining to the Administration of Exams SEN 13.07.2012 12/350-6	12.	(1) Examination questions are prepared by the relevant academic staff delivering the course. In multi-group courses where there are several instructors giving the same course, the examination questions are prepared by the course coordinator with other instructors’ contributions. In such multi-group courses, examination questions are identical for each group. (2) Exam answer sheets are evaluated by the academic staff delivering the course. In multi-group courses, evaluation is carried out by the academic staff delivering the course under the organization of the course coordinator. (3) In order to be eligible to sit for any exam, students are required to show their EMU ID documents. (4) Exam response sheets are kept by the course instructor for one year at least. In case of an instructor leaving the University within this period, exam papers are handed over to the relevant department chair’s office.
VYK 22.05.2015 14-15/23-21 EK 4		(5) Depending on the type and level of disability, students with impediments are provided with a suitable exam environment allowing extra time, breaks for rest, writing support, physical support in exams which involve application, and/or reader/writer support.

III. FINAL PROVISIONS

Executive Power SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4	13.	This regulation is executed by the EMU Rector’s Office.
Coming into Force SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4	14.	This regulation takes effect following its approval by the Board of Trustees.
Temporary Provision SEN 13.07.2012 12/350-6 VYK 22.05.2015 14-15/23-21 EK 4	15.	(1)	Re-sit examinations for the 2011 – 2012 academic year Spring and Fall Semesters will take place between 3 and 11 September 2012. Students who fall into the following categories are entitled to take the re-sit examinations;
			(a)	Students who received ‘D-’ or ‘F’ grades from courses taken during the 2011-2012 Academic Year Fall Semester and, at the same time, who did not re-take or repeat these courses during the Spring Semester of the 2011-2012 Academic Year,
			(b)	Students who received ‘D-’ or ‘F’ grades from courses taken during the 2011 – 2012 Academic Year Spring Semester,
			(c)	Students who have received an academic warning or who are on unsatisfactory or probational status as of the end of the Spring Semester of the 2011-2012 Academic Year.
		(2)	Students who have received an academic warning or who are on unsatisfactory or probational status as of the end of the Spring Semester of the 2011-2012 Academic Year can re-sit all failed courses taken during the relevant semester, except for the ones with an ‘NG’ grade;
		(3)	Students intending to take a re-sit examination for the 2011 – 2012 Academic Year Spring Semester are required to submit their application online through the portal and specify the courses for which they are planning to take a re-sit examination latest by Wednesday, 29 August 2012.