BY LAW FOR EXAMINATIONS AND ASSESSMENT

 

 

EASTERN MEDITERRANEAN UNIVERSITY BY-LAW FOR EDUCATION, EXAMINATIONS AND SUCCESS

(By-law under artIcle 23)

 

 

Eastern Mediterranean University Rector’s Office has made the following By-law with the approval of the Senate in accordance with Article 23 of the “By-law for Education,  Examinations and Success”

 

 

I. GENERAL PROVISIONS

Brief Name

S95/139-13

S99/175-11

1.

Eastern Mediterranean University By-law for Examinations and Assessment

Aim

2.

This By-law aims to specify the rules, principles and evaluation methods for conducting and evaluating midterm and final examinations.

 

 

II. MAIN PROVISIONS

Term Grade

S08/295-3, 02.12.08

3.

      The “Term grade” refers to the level of achievement a student has reached in a given course at the end of the relevant semester. In calculating the term grade, mid-term and final examinations, and laboratory/workshop reports and/or examinations, quiz, project and/or homework grades (if applicable) are all taken into consideration. The following rules are applied during the calculation of the term grade:

(1) At the beginning of the term, the course instructor informs the relevant department chair and the students in writing about the number of examinations to be administered and their weights, as well as the weights of quizzes and lab/workshop reports (if applicable). In Faculty of Law, a different method may be applied with the decision of the Faculty.

(2) In cases where the course is taught by multiple instructors, a course coordinator is appointed by the relevant department chair. Taking the recommendations of other instructors teaching the same course into consideration, the course coordinator will determine the weight of each examination to be administered during the semester.

(3) Weight of the final examination can not exceed 50%. However, in Faculty of Law and School of Justice, a different method may be applied with the decision of the Faculty Board.

(4) End of semester grade is determined by the course instructor based on the grades specified in the table below.

 

Letter Grade

Coefficient

Description

A

4.00

 Successful

A-

3.70

 

B+

3.30

 

B

3.00

 

B-

2.70

 

C+

2.30

 

C

2.00

 

C-

1.70

 

D+

1.30

Conditional Pass

D

1.00

D-

0.70

Fail

F

0.00

Fail

NG

0.00

Nil Grade (Fail)

S

 

Satisfactory

U

 

Unsatisfactory

I

 

Incomplete

W

 

Course Withdrawal

 

 

Mid-term Examinations

 

4.

In every academic semester, a minimum of 1 and a maximum of 3 mid-terms are given to students in each course. No mid-term examinations can be administered during the final week of the semester, the week before the end-of-classes.

 

Final Examinations

5.

Principles for final examinations are as follows:

(1) Final examinations are administered on the dates specified in the Academic Calendar.

(2) No level of performance in mid-term examination may be set as a precondition for taking the final examination.

(3) Final examination papers must be evaluated and results must be submitted to the Department Chair for publication within five days following the examination date.

(4) Letter grades are announced by the Registrar’s Office at a date determined by the Rector’s Office.

Other Criteria to be Considered for Assessment

6.

(1) Quizzes which are prepared and evaluated by the course instructor can be administered without prior notice.

(2) In applied courses, evaluation can be based on projects, workshops, laboratory reports and / or examinations. Examinations can have written or oral format. Either the course instructor or another academic member of the staff assigned by the Course Coordinator is entitled to make the workshop/lab evaluations.

(3) Homework prepared during the term can be included in the overall evaluation. Homework will be assessed by the course instructor or an academic staff member assigned by the course instructor.

 

Re-sit Examinations

7.

(1)  Re-sit examinations for all courses (excluding the architectural design studio courses, graduation project and teaching practice etc.) are administered, at the end of the Fall and Spring Semesters (excluding the Summer Term) for students who have gained the right to take the final exam on dates specified on the Academic Calendar. Students who fall into the following categories may take the re-sit examinations;

        (a) students who have gained letter grades D- or F from courses taken during the relevant semester,

      (b) students who have received an academic warning or who are on unsatisfactory or probational status can re-sit all failed courses taken during the relevant semester, except for the ones with an ‘NG’ grade;

(2)   Re-sit exams are considered as Final Exams. In determining the results for the re-sit exams, semester grades of the relevant course, in-term assessment and all other assessed work as well as the re-sit exam result are taken into consideration.

 (3)  Letter grades obtained at the end of the re-sit exam are made available online through the portal by the deadline specified on the Academic Calendar and displayed on the student transcript under the heading of “Re-sit Examinations Results”.       

(4)   In order for a student to be eligible to take a re-sit examination, s/he is required to apply and indicate the courses for which a re-sit examination is going to be taken through the portal within three working days following the announcement of the semester grades. Those who fail to do so by the specified deadline are not allowed to take the re-sit examinations. Students who have applied for a re-sit examination may withdraw their application within three working days following their application date.

(5) The maximum period of time allowed during a re-sit examination is 90 minutes. In special situations, this period may be extended with the approval of the Rector’s Office.

(6)  No make-up exams are administered for re-sit examinations. Those who have applied for a re-sit exam and failed to attend are assigned ‘0’.

(7) Re-sit examinations are free of charge.

(8) No re-sit examinations are administered for English Preparatory School Courses.

Make-up Examinations

8.

(1)     A student who fails to sit for an examination for a valid reason is given a make-up exam. Within three working days after the examination, students who wish to take a make-up must submit a written statement to the course instructor or the course coordinator explaining the reason(s) for his/her request.

 

(2)     Make-up exams for the mid-term exams may take place within the semester. Re-sit exams may also replace make-up exams.  

(3)      No separate make-up exams are administered for final exams. Re-sit examinations are administered as make-up examinations, instead.

(4)      As the semester grade, letter grade “I” is assigned to students who take the re-sit examination as a make-up exam.

(5)      In situations where the re-sit examination takes the place of a make-up exam, the weight of the re-sit examination is equal to the examination for which a make-up exam is being given.

(6)    If the cause of the student’s absence persists during the time allocated for the make-up examination, a new make-up is given. However, if the make-up examination is not taken by the student ten days before the registration period for the new term begins, the situation is brought to the attention of the Faculty/School Academic Council and decided on accordingly.

Graduation Make-up

S95/139-13

S99/175-11

 

 

 

 

 

S99/175-11

S09/

9.

Any student who is at the graduation semester but fails to fulfill all requirements is eligible to take the graduation make-up examination under the following circumstances:

 

(1) Students who fail to meet the graduation requirements due to F and/or D- grades are allowed to sit the exam for up to 3 courses with previously obtained grades of F and/or D- provided that these courses were taken within the last two semesters in the Faculty of Law undergraduate program; for students in other undergraduate programs, the maximum is 2 courses with previously obtained grades of F and/or D-;

 

 

 

(2) Students who fail to meet the graduation criteria due to low CGPA (less than 2.00) are allowed to take the graduation make-up examination for up to 3 courses with D,D+, C- grades in the Faculty of Law undergraduate program, and up to 2 courses with grades D, D+, C- in all other undergraduate programs.

 

(3) A student who fails a graduation make-up of a specific course must register for that course again. A graduation make-up cannot be given for courses with NG grades. Grades obtained from the graduation make-ups are evaluated as term letter grades.

 

Appeals

 

 

 

 

 

 

 

 

 

 

 

 

 

 

S05/237-6

10.

(1)    A student has the right to ask the relevant academic staff member to see all documents involved in the determination of the semester grade no later than a week following the publication of the course grades

(2)    Any appeal against the marks of a mid-term examination or any other assessment components must be made to the course instructor within one week following the announcement of the marks. The relevant course instructor is required to evaluate the appeal within one week. If the student is not satisfied with the instructor’s evaluation, s/he has the right to appeal in writing to the relevant department chair within 3 days following the instructor’s evaluation date. The department chair will form a committee of instructors to finalise the student’s appeal within one week. The decision of the committee is final.

(3)    Any appeal concerning a semester grade must be made to the relevant course instructor no later than the end of the registration period of the following semester. Appeals against semester grades are finalized based on the principles laid out in Article 10(2).

(4)    In cases where the letter grades have been assigned inaccurately and/or an administrative/calculation mistake has been made, taking the relevant course instructor’s application for a grade change into consideration,  the relevant grade change takes place with the decision of the Department Council, Faculty Council and the University Executive Board, on the condition that the mistake has been supported by evidence, the relevant student has not graduated and/or the period between the announcement of the end of semester letter grades and the application for a grade change has not exceeded one calendar year.

General Rules Pertaining to the Administration of Exams

11.

(1)    Examination questions are prepared by the relevant course instructor. In multi-group courses where there are several instructors giving the same course, the examination questions are prepared by the course coordinator with other instructors’ contributions. In such multi-group courses, examination questions are identical for each group.

(2)    Exam answer sheets are evaluated by the relevant course instructor. In multi-group courses, evaluation is carried out under the organization of the course coordinator.

(3)    In order to be eligible to sit for any exam, the student is required to present his/her EMU identification card.

(4)    Exam answer sheets are kept by the relevant course instructor for one year at least. In the case of an instructor leaving the University during this period, the exam papers are handed to the relevant department.

(5) Depending on the type and level of disability, students with handicaps are provided with a suitable exam environment allowing extra time, breaks for rest, writing support, physical support in exams which involve application, and/or reader/writer support.

 

III. FINAL PROVISIONS

Executive Power

12.

This By-law is executed by the Rector’s Office.

Coming into Force

13.

This By-law comes into force following its approval by the Senate.

Temporary Provision

14.

(1) Re-sit examinations for the 2011 – 2012 academic year Spring and Fall Semesters will take place between  3 and 11 September 2012. Students who fall into the following categories are entitled to take the re-sit examinations;

        (a)  Students who received ‘D-’ or ‘F’ grades from courses taken during the 2011-2012 Academic Year Fall Semester and, at the same time, who did not re-take or repeat these courses during the Spring Semester of the 2011-2012 Academic Year,

(b)   Students who received ‘D-’ or ‘F’ grades from courses taken during the 2011 – 2012 Academic Year Spring Semester,

      (c)    Students who have received an academic  warning or who are on unsatisfactory or probational status as of the end of the Spring Semester of the 2011-2012 Academic Year.

 

(2)   Students who have received an academic warning or who are on unsatisfactory or probational status as of the end of the Spring Semester of the 2011-2012 Academic Year can re-sit all failed courses taken during the relevant  semester, except for the ones with an ‘NG’ grade;

 

(3)   Students intending to take a re-sit examination for the 2011 – 2012 Academic Year Spring Semester are required to submit their application online through the portal and specify the courses for which they are planning to take a re-sit examination latest by Wednesday, 29 August 2012.